Career Opportunity

1822-Administrative Analyst

Recruitment: RTF0167251-01159233

Published: August 21, 2026

Accepting applications until: September 11, 2026

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The San Francisco Adult Probation Department (SFAPD) values the individuality and diversity of justice involved adults, recognize the unique challenges they face, and invest in their success through services designed to help them permanently exit the criminal justice system. Our reentry and rehabilitative services complement our supervision strategies by providing a unique blend of opportunity and accountability. We extend a continuum of integrated services to address our clients’ criminogenic needs and empower them to become productive members of the community. SFAPD dedicates endless energy toward enhancing public safety, seeking victim restoration and accountability, providing structured and evidence-based supervision, all on the behalf of the Superior Court of San Francisco.

Role description

Under direction, The Pretrial Specialist II is a journey‑level position that performs a full range of pretrial assessment, supervision, and case management duties with moderate independence. Employees in this role evaluate individuals referred for pretrial release consideration, verify background information, administer validated risk assessment tools, and prepare written reports and recommendations to support judicial decision‑making.

Pretrial Specialist II monitors compliance with court‑ordered conditions, maintain accurate case documentation, and communicate regularly with clients, court personnel, attorneys, and partner agencies. The Pretrial Specialist II handles more complex or sensitive cases than entry‑level staff, applies sound judgment in interpreting pretrial policies and requirements, and may provide guidance or informal mentoring to lower‑level personnel. Work is performed in a fast‑paced justice system environment that requires strong analytical ability, attention to detail, and the capacity to interact professionally with diverse populations.

• The 1822 Pretrial Monitoring Specialist II is responsible for overseeing the ongoing supervision and compliance monitoring of individuals released under pretrial conditions. Employees in this classification perform moderately complex case management duties requiring sound judgment, knowledge of supervision practices, and the ability to interpret and apply court‑ordered release conditions.

The Pretrial Monitoring Specialist II monitors client compliance through regular check‑ins, electronic monitoring systems, drug testing coordination, and engagement with community resources. Incumbents review alerts, document compliance activity, address violations within established guidelines, and communicate significant updates to the court and supervising officers. Staff at this level work with increasing independence, manage a full caseload, and may provide informal guidance to lower‑level staff or new team members. Work includes frequent interaction with clients, court personnel, law enforcement agencies, and service providers to support safe and effective pretrial supervision.

• The 1822 Pretrial Assessment Specialist II is responsible for Leading the administration of the PSA, conducting comprehensive pretrial risk assessments, gathering and verifying defendant information, and preparing reports to assist the court in making informed release decisions. Employees in this classification perform moderately complex analytical and administrative duties requiring sound judgment, knowledge of pretrial procedures, and the ability to interpret court orders and legal information.

The Pretrial Monitoring Specialist II works with moderate independence, handles more complex cases than entry‑level staff, and may provide guidance to lower‑level assistants or specialists. Work includes interviewing defendants, reviewing criminal history and background information, completing validated risk assessment tools, documenting findings, and ensuring all information is accurately recorded in the case management system. Incumbents interact routinely with courts, law enforcement, attorneys, and pretrial clients to support fair, consistent, and timely pretrial decision‑making.

Various Shifts: 

• 7am-4pm
• 3pm-11pm
• On-Call 11pm-7am

SUPERVISION EXERCISED

Depending on assignment, may serve as lead worker to clerical, technical and/or subordinate professional staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation to develop tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.

2. Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups.

3. Performs analysis for new and existing administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.

4. Performs analysis for budget development and resource planning: performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues.

5. Performs analysis for budget administration and/or fiscal/financial reporting: monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; gathers information and prepares documentation related to fiscal/financial reporting; performs and/or assists in fiscal/financial analysis; compiles information and documentation in preparation for producing and/or drafting fiscal/financial reports.

6. Performs analysis for development and administration of competitive bid processes and contractual agreements: identifies and analyzes needs, goals, available funding and other criteria; develops or assists in development of contract/lease specifications; prepares requests for proposals and bid solicitation; performs or assists in analysis of bid information provided by contractors; assists in establishment/maintenance of contractual relationships; performs or assists in analysis for monitoring and enforcement of legal agreements to ensure compliance.

7. Performs analysis for monitoring of grants received by department; writes or assists in writing grant proposals; analyzes funding parameters and other requirements specified by grantor; monitors departmental expenditures to ensure funding parameters are met; analyzes other criteria to ensure compliance with standards required by grantor.

How to qualify

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: the principles, procedures and legal standards required to provide professional-level analytical assistance to administrative staff in such areas as: budget development and monitoring; financial/fiscal analysis and reporting; development of management/administrative policies and procedures; analysis of existing and proposed legislation, legal standards and regulatory mandates; development and administration of contractual agreements; and/or grant monitoring and administration.

Ability or Skill to: identify, research and gather relevant information from a variety of sources; read and interpret complex written materials; analyze and evaluate quantitative and qualitative data, procedures, interrelated processes and other information; formulate conclusions and/or alternatives and develop effective recommendations; use work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; prepare well-organized and accurate documents such as reports, memos, and correspondence; synthesize ideas and factual information into clear and logical written statements; speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and groups; listen, ask appropriate questions and effectively elicit information; establish and maintain effective working relationships with staff, officials and the general public.

MINIMUM QUALIFICATIONS

Education:

Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work.

Experience:

Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What else should I know?

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.