Career Opportunity

Healthcare Studio Manager - BDC/ARC - SF Public Works (5211)

Recruitment: RTF0119096-01129061

Published: January 31, 2023

Accepting applications until: October 15, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

San Francisco Public Works has a far-reaching portfolio with a $352 million annual operating budget, an active capital portfolio that exceeds $3 billion, and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges, including homelessness. With a mission to enhance the quality of life in San Francisco for residents, visitors, and business owners, Public Works is committed to providing outstanding public service through an equity lens.

The department is divided into four divisions – operations, building design and construction, infrastructure design and construction, and finance and administration. In addition, the Director’s Office provides external and internal communications, policy direction, government relations, and emergency management. The Public Works Director reports to San Francisco’s City Administrator and the Mayor.

The Building Design and Construction Division of San Francisco Public Works, led by the City Architect, provides architectural and landscape design services, comprehensive building planning, project and construction management, contract support and compliance monitoring, materials testing, and hazardous materials investigation for the development of new – and the upgrading of existing ­– civic buildings, facilities, and urban landscapes to create a more resilient city.

The Bureau of Architecture Provides programming, architectural design, site and master planning, conceptual design, and construction administrative services. Our architects work closely with client departments and community groups to create architecture at a level of excellence that respects the urban context and reflects the uniqueness of San Francisco neighborhoods. A portfolio of work can be found here: www.sfpublicworks.org/bdcportfolio

Appointment Type: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Application Process: Please submit a resume, cover letter, and PDF attachment of examples of work (10-page maximum) along with your application to be considered. You may also be required to verify qualifying experience in addition to your SmartRecruiters application.

Role description

Public Works, Bureau of Architecture (BOA) is recruiting for a Healthcare Studio Manager for its Healthcare Section. This is an excellent opportunity to oversee an Architectural Studio of approximately 12 architectural staff delivering Architectural Healthcare projects for the City of San Francisco and Public Works. The portfolio alone for this Healthcare Section, one of (5) Sections in BOA, includes over 24 projects with a total project budget of over $223M. We are a practicing architectural organization, very similar to the private sector in structure, and deliver full-service projects for most of our city agencies, including DPH, MTA, PUC, Rec & Park, SF Libraries, SF Fire Department, SF Police Department, Department of Real Estate, & Department of Homelessness & Supportive Housing. This position will focus on Healthcare projects, including city neighborhood clinics, labs, and renovations to the old and historic Laguna Honda hospital.

If you have strong management, including managing people & mentoring experience, and would like to join an organization of continuous improvement, this may be the job for you.

Position Description: Under general administrative direction, performs difficult and responsible professional architectural work in connection with the design, construction, maintenance, and conversion of public buildings; plans, assigns, and directs the activities of assigned personnel engaged in such work; provides comprehensive project planning and coordination services, including maintaining client relationships, support of contract negotiation and administration, public and user group presentations, and maintenance of budgets and schedules for the assigned projects; participates in the professional development of subordinate staff and performs related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

1. Directs, supervises, and coordinates the design of complex engineering/architecture/landscape architecture projects, ensuring that codes, standards, and project requirements are met; plans and develops projects, budgets, and staff for a wide variety of design activities.
2. Interviews, selects, trains, monitors, and evaluates departmental staff and consultants to ensure that work methods and workflow are effective; assures that written performance goals and objectives are prepared for employees; monitors the work of and evaluates, counsels, and disciplines subordinate staff as necessary; and reviews and approves technical training programs for staff.
3. Plans, organizes, and directs the administration and management of contracts; reviews, evaluates, and makes recommendations for and/or approves contracts, contract modifications, specifications, related documents, and settlement claims.
4. Directs, supervises, and reviews the preparation of complex construction contracts and construction documents by establishing priorities, assigning tasks, allocating resources, and monitoring progress to assure quality and cost-effective performance of design work. Prepares and supervises the preparation of difficult and complex design drawings, specifications, and quantity and cost estimates.
5. Establishes and implements departmental policies, procedures, and administrative directives per applicable laws, ordinances, codes, standards, rules, regulations, and legislative policies and procedures by interpreting, explaining, monitoring, and evaluating the functional activities of the organization.
6. Manages projects through planning, scheduling, and monitoring critical milestones to ensure projects are completed on time and within budget.
7. Directs, reviews, and supervises the review of shop drawings by contractors and other professional consulting firms employed to design various projects. Checks and reviews specifications, estimates, and computations prepared by consultants and subordinate staff members.
8. Supervises field inspection staff working on projects under construction and proposed projects to assure conformance with plans and specifications and initiates new projects. May participate in field inspections when necessary.
9. Coordinates all activities between a unit and other sections, bureaus, departments, outside agencies, consultants, and/or contractors.
10. Consults with technical staff, public officials, and others to resolve differences among professional personnel; identify problems, develop and compare alternatives, and make decisions or recommendations for effective problem resolution.
11. Conducts meetings and makes presentations to Boards, Commissions, committees, approval agencies, staff and the general public for the purpose of providing accurate information, explaining policies, and providing recommendations and/or solutions.
12. Represents the City and consults with government officials, business and civic organizations in connection with specific departmental issues.
13. Performs other related duties as assigned.
     

How to qualify

Required Qualifications:

• Eight (8) years of verifiable professional architecture work experience of which four (4) years of that experience must be as a licensed professional architect.
  • Two (2) of the eight (8) years must be equivalent to the City and County of San Francisco class 5268 Architect.
  • Substitution: A Master's Degree in Engineering, Architecture or Landscape Architecture may substitute for one-year work experience. A Ph. D. in Engineering, Architecture or Landscape Architecture may substitute for two years work experience.

License:

• This position requires a current State of California Architect License

Desirable Qualifications:

• Talent & Team Management Experience (successful candidate for this position will manage a team of approximately 12 staff, including Project Architects, Job Captains, and entry-level architects/interns).
• Significant supervisory experience of production and support staff, particularly in a team environment where the staff is shared among other projects.
• Extensive experience with the design and delivery of large-scale, programmatically complex projects. 
• Proven track record in delivering projects at all scales and leading multiple project teams with a high standard of design excellence.
• Ability to maintain excellent Client relationships and should be prepared to provide at least (3) Client references obtained within the last 5 years.
• Experience working as a collaborator and leader within a multi-disciplinary team environment teaching and inspiring others to strive for technical & design excellence.
• Ability to effectively manage staff and delegate for maximum efficiency including the ability to manage large projects and staff.
• Able to work and lead effectively in a team environment. BOA appreciates in all staff a great attitude, flexibility, and the willingness to take on responsibility.
• Ability to provide project staffing plans and forecasting of workloads, including the use of Project Workload and Forecasting Software, such as “Resource Management by Smartsheet”, previously known at “10,000 Feet” and/or Project Management Software.
• Ability to track a multitude of projects, including fees and project budgets.
• Working knowledge of Performance Management and Human Resources.
• Experience with management of the project design and delivery process, including interaction with consultants and contractors. Extensive experience coordinating other disciplines in projects involving phased construction in occupied hospitals around complex building systems, including those lacking as-built drawings
• Candidates should have excellent presentation skills, be articulate and have the ability to work and lead effectively in a team environment.   
• Experience with budgeting, scheduling, and contracting procedures, as well as contractual and liability issues in design and construction. Experience with competitively bidding complex construction projects.
• Extensive experience with facilitating and communicating between engineering disciplines, clients, regulatory agencies, consultants, and contractors. Experience presenting to clients, public interest groups and Commissions.
• Experience in preparing proposals for services and agreements with clients.
• Extensive experience planning, distributing and coordinating work by staff, organizing the work of multiple designs and engineering disciplines, and checking drawings and specifications prepared by staff and consultants for conformance with office standards, project design criteria and codes.
• Extensive experience coordinating with contractors, Construction Managers, Inspectors and Code Officials, particularly and conducting field observation of work in progress.
• Experience managing healthcare and/or commercial projects.
• Working knowledge of CADD and/or REVIT a plus.
• Candidate will work with the office Design & Technical Managers, and Core Design Staff and set the standards for in-house design critiques for all projects.

What else should I know?

Announcement has been reopened to increase applicant pool!!!

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Compensation:  $164,788 - $200,252 annually

Recruitment ID: PEX-5211-119097

Filing Deadline: 02/01/2023

Applicants are encouraged to apply immediately as this recruitment is opened continuous, may close at any time, but not before April 22, 2022.

Appointment Type: Permanent-Exempt. The San Francisco Public Works Department has an opening for an exempt appointment in San Francisco. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer. This position has an anticipated duration of up to three (3) years.

Late or incomplete submissions will not be considered. Mailed, hand-delivered, or faxed documents/applications will not be accepted.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that are expected to be in effect until further notice. As a result, the Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

If you have any comments or questions regarding this recruitment, please contact the analyst, Raquel Knighten, by telephone at 415-554-6059 or by email at raquel.knighten@sfdpw.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.