1823 - Senior Administrative Analyst | City and County of San Francisco

Career Opportunity

1823 - Senior Administrative Analyst

Recruitment: REF4720Z

Published: April 28, 2022

Contact

Jesusa Bushong - jesusa.bushong@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: Fire Department
Job class: 1823-Senior Administrative Analyst
Salary range: $123,656.00 - $150,280.00
Role type: Permanent Exempt What does this mean?
Hours: Full-time

About:

4/28/22 - This job ad is being re-opened to collect additional applications. Applicants who have already applied do not need to re-apply.

Appointment Type
Permanent Exempt, full-time position up to three years. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head.

Company Description

The Mission of the Fire Department is to protect the lives and property of the people of San Francisco from fires, natural disasters, and hazardous material incidents; to save lives by providing emergency medical services; to prevent fires through prevention and education programs; and to provide a work environment that values health, wellness, and cultural diversity and is free of harassment and discrimination.

Role description

Under the direction of the Department’s Deputy Director of Finance and Planning in the Fire Department’s Finance Division, this position serves as the Fire Department’s Emergency Medical Services (EMS) billing analyst. The Fire Department receives approximately $28 million in revenues from EMS services on an annual basis. The EMS Billing Analyst is responsible for developing, monitoring, projecting, and reporting the Department’s EMS annual revenue budget. This senior analyst is responsible for developing and preparing complex cost reports to the State and Federal governments in response to existing or in process programs for supplemental reimbursement, in addition to coordinating regular data requests from those entities. The EMS Billing Analyst will also research additional reimbursement opportunities for EMS revenues and works closely with the Department’s EMS billing contractor to resolve disputes and respond to inquiries. Performs related duties and responsibilities as assigned.

Essential duties and functions include:

• Prepare annual revenue model for EMS billing for purposes of the Department’s annual budget submittal.

• Track monthly revenue receipt and monitor actual revenues as compared to budget. Research any material variances between the two and provide budget summaries as needed to management staff.

• Research and analyze the impacts of any proposed State or Federal legislative changes as they impact EMS reimbursement.

• Develop complex cost reports for the Department’s submittal to any of the existing or proposed supplemental EMS reimbursement programs, such as Ground Emergency Medical Transport (GEMT) or Quality Assurance Fee (QAF) as administered by the State of California.

• Gather and analyze data in order to prepare quarterly reports as required for any State or Federal supplemental reimbursement program requirements.

• Coordinate the Request for Proposal process for the Department’s EMS billing contractor, conducting the solicitation and evaluation process, and working with appropriate staff to finalize the multi-year contract.

• Research, analyze and make policy recommendations on various billing-related changes that are proposed.

• Reconcile daily transmittal of patient accounts to billing company to ensure that all accounts are being transferred in order to maximize potential revenues. Prepares quarterly reports comparing the calls transmitted to those in the dispatch system.

• Coordinate with the Department’s EMS billing contractor to respond to patient account inquiries. Resolve patient disputes and review current Department hardship protocols for potential waivers in line with City policies. Respond to medical records requests as appropriate.

• Coordinate with the City Attorney’s Office to handle all claims against the Department.

• Perform related duties as assigned.

How to qualify

Minimum Qualifications:

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. Information for the 1822 position can be found here: https://www.jobapscloud.com/SF/specs/classspecdisplay.asp?ClassNumber=1822 .

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Desirable Qualifications:

• Analytical skills that allow for interpretation of budgetary, financial, and related policy information
• Excellent written and verbal communications skills to draft professional reports and correspondence as well as make presentations; Strong research skills
• Excellent interpersonal skills to work cooperatively and professionally with individuals at all levels of the Department, in addition to representatives from other City agencies as well as the public
• Billing experience in the hospital or ambulance fields
• Experience developing complex cost reports
• Ability to work independently and be able to manage multiple projects simultaneously, accounting for varying levels of priority for the projects; Strong organizational and project management skills
• Experience utilizing word processing programs, spreadsheet, and communication software.

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

What else should I know?

All your information will be kept confidential according to EEO guidelines.

Application Opening: April 28, 2022

Application Deadline: May 20, 2022

Compensation Range: $50.5375-$61.4125 Hourly / $105,118.00-$127,738.00 Yearly

Recruitment ID: PEX-1823-110513

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact Jesusa Bushong at jesusa.bushong@sfgov.org.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.