Strategic Initiatives Implementation Project Manager (#0923 TEX)

Career Opportunity

Strategic Initiatives Implementation Project Manager (#0923 TEX)

Recruitment: RTF0120909-01150760

Published: May 13, 2022

Accepting applications until: May 13, 2022

Contact:

Arlena Winn - arlena.winn@sfdpw.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: Public Utilities Commission
Job class: 0923-Manager II
Starting salary range: $141,700.00 - $180,856.00 (Range A)
Role type: Temporary Exempt What does this mean?
Hours: Full-time

About:

The San Francisco Public Utilities Commission is hiring for a mid-level manager role responsible for leading the SFPUC External Affairs Bureaus' Strategic Initiatives Implementation Project. Keep reading to find out more about this exciting career opportunity.

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Snap Shot of the Job

Job Ad Opening: Friday, April 29th, 2022
Job Ad Closing: Friday, May 13th, 2022

Fill Type: Temporary Exempt "At Will" , Not to Exceed 3 years
Time Commitment: Full-Time
Work Schedule: Regular per the MEA MOU
Salary:0923 Salary Grade | $124,696 to $159,146 annually- Range A
Health Benefits: Eligible Date of Hire
Recruiter: Arlena Winn, awinn@sfwater.org
Job Description: See Below

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WHO WE ARE

We are the San Francisco Public Utilities Commission (SFPUC) , headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

OUR MISSION

To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

OUR VISION

We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

More About SFPUC:
We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

We Are An Equal Employment Opportunity Employer:
The City and County of San Francisco, "the City" encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Diversity, Equity, and Inclusion:
The City's Department of Human Resources (DHR) is committed to providing a diverse, equitable, inclusive, and belonging environment for the City and County of San Francisco , where all employees and prospective employees experience fairness, dignity, and respect. DHR’s mission is to use fair and equitable practices to hire, develop, support, and retain a highly-qualified workforce. The resources support and expand on the Mayor’s Executive Directive 18-02, "Ensuring a Diverse, Fair, and Inclusive City Workplace."

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Role description

About the Strategic Initiatives Implementation Project:
The SFPUC External Affairs Bureau is standing up three key strategic initiatives. This position will manage the planning, execution, monitoring and optimization phases of the following initiatives: I). Establishment of Add-back Evaluation and a Process Improvement Implementation Plan. II) Establishment of Public Record Requests Standard Operating Release Procedures. III) Develop 3-year Budget and Workforce Succession Plan.

About this Career Opportunity
Under the direction of the Director of Strategic Initiatives, External Affairs Bureau, this position will:

Develop new system of record (SOR) and evaluation criteria for add-backs to ensure add-backs align with key agency priorities including the strategic plan and racial equity goals.
Ensure the agency has an efficient, transparent, and accountable system of record for managing, tracking, and addressing public records requests.
Directly oversee the development of the FY 23/24, 24/25 and 25/26 3-year budget for External Affairs and work closely with division managers from Communications, Community Benefits, Strategic Initiatives , and Policy and Government Affairs on workforce succession planning.
Performs related duties and responsibilities as assigned.

ESSENTIAL RESPONSIBILITIES UNDER YOUR LEADERSHIP

The Strategic Initiatives Implementation Project Manager will be responsible for fulfilling all phases of this project, including but not limited to:

Phase 1: Planning Phase: (Aprx. 9 months)
This phase is key to the success of meeting each initiative’s deliverables, focusing on developing a roadmap that will be followed throughout the project. First the incumbent will develop a project charter. The charter will identify: the project purpose, measurable project objectives and related success criteria (e.g. S.M.A.R.T goals, KPI’s), high level requirements (e.g. City Charters, local, & state laws), Assumptions, high-level risks, identify projected resources needed to fulfill project deliverables, identify stakeholder list and define the project timeline with key milestones. For each initiative, the incumbent will:

Initiative I - Establishment of Add-back Evaluation & a Process Improvement Implementation Plan Purpose: Evaluate current SFPUC add-back process, develop strategic recommendations, and implement process improvements including: • -Developing SOP for add-back requests and tracking • -Developing evaluation metrics for add-back requests based on alignment with key agency initiatives including the strategic plan and agency racial equity goals • -Overseeing high-quality production and external reporting of agency add-back metrics • -Onboarding new add-back project managers • -Developing quarterly leadership reports to make data informed decisions.

Initiative II - Establishment of Public Record Requests Standard Operation Release Procedures Purpose: Develop and manage SOP’s for releasing SFPUC public records including: • -Mapping record requests and information publicly released • -High security SOP (coordinating with city attorney, security officers) • -Developing a consistent communications strategy for senior leadership briefings; facilitate briefings • -Enhancing NextRequest platform, software development updates • -Overseeing high-quality production and external reporting of agency public records priority metrics • -Managing and training staff on updated SOP • In addition, on-board new SFPUC senior leadership to public record SOP and implement any proposed changes.

Initiative III - Develop 3 year Budget and Workforce Succession Plan Purpose: Manage and develop 3 year External Affairs budget for FY 2023 – 24, 2024-25 and FY 2025-26, including: -Managing budget development in consultation with External Affairs senior leadership -Coordinating with Finance and Human Resource departments as well as other agencies on budgeting and finance process -Tracking, monitoring and managing ongoing spending rates, forecasts expected and financial needs -Creating internal communications plan for budget development and roll out -Managing budget development team - Creating and managing External Affairs workforce succession plan to assess longevity of roles filled by, term-limit positions, attrition and resource and staffing optimization.

Phase 2: Execution (Aprx. 18 months)
In this execution phase, the incumbent will put the initiative plans in motion by completing the following milestones. 1. Training Up Workforce on applicable Initiative roles, responsibilities, systems etc. 2. Launch Initiative Specific Plans 3. Status and Tracking of Key performance indicator’s (KPHI’s).

Phase 3: Monitoring & Optimization (Aprx. 9 months)
The incumbent will monitor the pre-set success criteria for each initiative’s launch plan. During monitoring the incumbent will note success criteria met, immediate improvements and changes needed. Optimization will occur fluidly throughout monitoring. Once all success criteria is met, the project will have reached its projected optimization milestone; transitioning the initiatives to normal operations; concluding the project.

Performs related duties and responsibilities as assigned.

According to Civil Service Commission Rule 109, the duties specified above are representative of the range of duties assigned to 0923 Manager II and are not intended to be an inclusive list.

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How to qualify

If you are interested in a job like this, we are looking for people that have the following minimum qualifications: Applicants must meet the minimum qualification requirements by the Job Ad final closing date unless otherwise noted.

Qualify By:

Education: Possession of a bachelor’s degree from an accredited college or university preferably in political science, public administration, public policy, law, business administration, finance, or a closely related field;

AND

Experience: Three (3) years of progressively responsible experience in budget analysis, public records requests or process improvement with a public agency or non-profit entity.

SUBSTITUTION: Additional experience as described above may be substituted for the required degree on a year-for-year basis up to two years. One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units.

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information on how to verify experience and education can be found here: verifyignhttp://sfdhr.org/how-verify-education-requirements.

City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.

Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations must be submitted.

Note: Falsifying one’s education, training, or work Note: experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco

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What else should I know?

Questions????
Contact the assigned Recruiter, Arlena via email: awinn@sfwater.org.

Confidentiality Note:
All your information will be kept confidential according to EEO guidelines.

AW, 04.29.2022 | TEX-0923-120911 | 01150760

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SELECTION PROCEDURES

Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all the steps in the selection process.

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CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.