SFDA Intake and Operations Analyst (1823-Senior Administrative Analyst)

Career Opportunity

SFDA Intake and Operations Analyst (1823-Senior Administrative Analyst)

Recruitment: REF10947S

Published: May 11, 2022

Accepting applications until: May 24, 2022

Contact:

Richard Ng - richard.ng@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: District Attorney
Job class: 1823-Senior Administrative Analyst
Salary range: $119,444.00 - $145,158.00
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Position Based Test
Rule: Rule of the List
List type: Combined Promotive and Entrance

About:

The San Francisco District Attorney's Office is one of the most respected and innovative prosecutor’s offices in the United States. Our mission is to promote justice by fostering accountability and repairing harms by using data-driven, evidence-based approaches. In addition, what sets our office apart is our dedication to addressing root causes of crime and preventing recidivism; our centering of crime victim and survivors; and our commitment to eliminating racial and class inequities in the criminal legal system—including through reduced reliance on incarceration. Our office engages in public education and crime prevention efforts while maintaining the traditional role of investigating, charging, and prosecuting all criminal violations occurring within the City and County of San Francisco. The unparalleled opportunities for challenging, meaningful, and sophisticated work have consistently drawn top candidates to our office over the years.

Role description

Under general direction in the Chief of Intake and Special Investigations, the Intake and Operations Analyst is responsible for designing data collection systems and conducting qualitative and quantitative analytical work in support of the SFDA’s policy, operations, and research agendas. Essential duties include but are not limited to:

Design processes for effective implementation of SFDA policies at the intake stage, including policies regarding pretextual stops and excessive use of force;
Design and implement data collection systems to track the effects of SFDA policies on charging, diversion, and other intake functions;
Design and implement processes for efficient review of materials including body-worn camera (BWC) video at the intake stage, to ensure that case-related evidence is timely reviewed, and that inaccuracies and misrepresentations in police reports are identified and further implement processes for referring appropriate cases to the Trial Integrity Unit (TIU);
Track and report diversion and collaborative court case outcomes;
Track and evaluate charging, diversionary, and other intake processes to ensure compliance with the Racial Justice Act (RJA);
Track, map and monitor trends in Hate Crime bookings and chargings;
Research individual case histories and related reports and records, and synthesize and present data for use in charging and diversion decisions;
Design methods for early identification and referral of cases eligible for collaborative court and diversion, including designing best practices for identifying appropriate court;
Communicate with Jail Health Services and other providers to implement timely discharge planning prior to release from custody;
Prepare and present clearly written reports, memos, and presentations documenting intake and diversion results;
Foster collaboration between SFDA Intake and Data teams to collect and provide actionable data regarding intake processes;
Assist in the design of innovative approaches to criminal justice issues, including targeted pre-plea diversionary programs, through collaborations with non-profit groups and other partners;
Perform other related duties, as assigned.

Knowledge, Skills and Abilities

Advanced knowledge of Word, Excel, and PowerPoint.
Experience using criminal justice databases and resources, such as CMS and CLETS.
Ability to identify, research, and gather relevant information from a variety of qualitative, quantitative, and text-based sources.
Experience with data visualization in Excel, Power BI or Tableau to clearly present analytical results.
Communicate effectively verbally and in writing.
Perform analysis, interpret data and develop conclusions.
Interpret and apply Federal, State and local policies, laws and regulations.
Establish and maintain effective working relationships in a collaborative environment.

How to qualify

Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A.

Substitution

Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

Note A

Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

Note B

Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications

The following desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:

Degree in criminal justice, computer science, or other related field; or comparable experience in related working environments.
Extensive experience with criminal justice systems, including but not limited to basic familiarity with California criminal procedures and statutes.

NOTE - CONDITION OF EMPLOYMENT: SECURITY CLEARANCE

Security clearance is required as a condition of employment. Candidates for employment with the District Attorney’s Office are required to undergo a background investigation to determine suitability for employment in the classification and department. Failure to maintain security clearance may be the basis for termination from employment with the District Attorney’s Office.

What else should I know?

Selection Procedures/Examination Requirements:

This is a Position Based Test conducted in accordance with Civil Service Rule 11A.

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ); and
Written Core Exam

Qualified candidates will be sent the MQSQ via email for completion prior to the creation of the eligible list. The notice will include the date by which responses must be received. Failure to complete the document by the established deadline will result in disqualification.

Written Core Examination: (Weight: 100%) Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
Ability to communicate written information (includes ability to proofread);
Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
Ability to comprehend and understand written information;
Ability to use various computer software programs;
Ability to conduct research;
Ability to establish and maintain cooperative and effective working relationships;
Knowledge of, and the ability to apply, principles, practices and procedures involving office operations.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and "banked" for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst, and the subtest is also used for 1824 Principal Administrative Analyst, therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Eligible List/score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12) months, and may be extended with the approval of the Human Resources Director.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

All your information will be kept confidential according to EEO guidelines.

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Statement on Equity, Diversity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Additional Information Regarding Employment with the City and County of San Francisco:

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.