Career Opportunity

GRANTS & LOANS MANAGER - SFPUC (0933)

Recruitment: RTF0121621-01150854

Published: May 12, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

• Application Opening: 05/12/2022
• Application Filing Deadline: 05/19/2022
• Annual Salary: $155,636 to $198,692 Annually 
• Recruitment ID:  (RTF0121621-01150854) (121622)

APPOINTMENT TYPE: Temporary Exempt (TEX): This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 12 months. 

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

Project: GRANTS AND LOANS STRATEGY AND MANAGEMENT PROJECT

The Grants and Loans Manager oversees and manages the pursuit, capture, execution, and on-going administration of the SFPUC grants and loans portfolio.  This includes managing the negotiation, coordination and facilitation of funding agreements with federal, state and local agencies to finance SFPUC’s capital programs and emergency management / cost recovery efforts; ensuring compliance with and timely completion of all monitoring and accounting requirements; and developing or facilitating the completion of reports on expenditures and outcomes.

This position develops the overall SFPUC funding strategy working in tandem with the SFPUC Grants and Loans Steering Committee to ensure alignment of strategies with executive leadership and SFPUC divisions. The Grants and Loans Manager also serves as the SFPUC’s primary liaison with funding partners on all aspects of the pursuit and management of grants and loans, including building partnerships with state and federal agency staff and articulating complex capital program issues to funding agencies and elected officials. 

The Grants and Loans Manager will have the opportunity to build a united function for the agency from the ground up and define processes and protocols for consistent grant and loans procurement and administration. This may include coordinating executive leadership prioritization of grant and loan opportunities, developing internal protocols and procedures to ensure compliance with multiple loan and grant agreements and delivery of reporting and repayment terms, developing and managing an SFPUC grant and loans database, educating staff on grants and loan management policies, and linking financing opportunities with SFPUC capital planning efforts. One of the key goals for this role is to develop a sustainable, strategic and coordinated grants program across the agency. 

ESSENTIAL DUTIES

 Grant and Loan Opportunity Identification, Strategy and Applications

1.     Leads and coordinates the identification of Federal, State and Local grant and loan opportunities, including the development of annual and ten-year plans to maximize funds; develops and oversees a portfolio of opportunities for consideration with executive and senior management teams; coordinates applications to ensure alignment across all participating SFPUC divisions. 

2.     Leads the SFPUC Grants and Loans Steering Committee to ensure alignment of grant strategies with executive leadership and SFPUC divisions.

3.    Develops and manages strategy for engagement; collaborates with SFPUC External Affairs on policy/legislative initiatives, identifies partnership opportunities, and supports relationship development.

4.     Leads and provides advice and guidance as needed for all Federal, State and Local grant and loan funding applications, agreements, requests for approvals, allocations, etc., including budget considerations; leads and helps define grant funding strategies based on an understanding of eligibility and guidelines; writes proposals/applications, Letters of Intent (LOI) and other materials as needed.

5.     Serves as primary liaison with funding partners and lead for pursuit, capture, execution, and ongoing administration / compliance; negotiates funding agreements with funding partners.

6.     Coordinates negotiations with attorneys, mediators, and project managers; ensures representation of SFPUC financial interests.

7.     Develops grant funding strategies for emergency management / cost recovery with SFPUC divisions including financial planning, emergency planning and as well as other City Departments for the pursuit of joint opportunities. 

Grant and Loan Management

8.     Oversees appropriate use and tracking of all Federal, State, and local grants and loans received through the use of effective program and project management skills; includes setting up regular meetings to check-in on progress, establishing common protocols for grant, loan and records management, and communicating clearly and regularly with all stakeholders.

9.     Manages, facilitates and ensures compliance with all grant and loan requirements (e.g. monitoring, accounting, procedures and guidelines, etc.) across all phases with participating SFPUC divisions (from award through payment, final audits and close out); develops or facilitates the completion of reports on payments, expenditures, outcomes, etc., and ensures all fund expenditures remain in compliance with terms and conditions; coordinates with highly skilled administrative engineers, auditors and construction managers to document eligible costs required for proof of eligibility.

10.  Develops SFPUC grant and loan application and administration policies and processes; seeks opportunities for ongoing optimization of procedures and alignment across the SFPUC.

11.  Manages complex audits as necessary for grant programs; reviews all audit reports; responds to audit questions, and potential audit findings on behalf of the SFPUC; works with project managers, accountants and auditors to produce audit documentation.

Other

12.  Procures and manages professional services for grant and loan consultant support, as needed.  Works with the Grants and Loans Steering Committee to determine appropriate staffing to manage grant and loan requirements and advocates for staffing from supporting SFPUC divisions or positions through the budget process, if needed. 

13.  Employs a continuous improvement mindset for all grant and loan components. 

14.  Serves as the liaison with other divisions, departments and outside agencies for all grant-related matters; negotiates and resolves sensitive and controversial issues.

15.  Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of grant and loan development and funding for utilities.  

How to qualify

Education: Possession of a baccalaureate degree from an accredited college or university. AND

Experience:  Five (5) years of professional experience in managing state and federal grants and loans, including at least 3 years of supervisory experience.  

Substitution: May substitute up to 2 years of education with additional years of experience (consistent with citywide practice on MQs for professional classifications).

DESIRABLE QUALIFICATIONS:

 Knowledge of/Familiarity with:

- Operational characteristics, services and activities of a grant and loan development program

- Principles and practices of general, fund, and government accounting

- Principles and practices of grant and loan funding and allocation

- Principles and practices of program development and administration

- Methods and techniques of public sector program administration and financial analysis

- Policies, procedures, rules and regulations governing funding programs from a variety of Federal, State and local agencies

- Principles and practices of budget preparation and administration

- Principles of supervision, training and performance evaluation

- Public agency operating and capital programs and financing

- Federal, State, City budget appropriation process

- Related Federal, State and local laws, codes and regulations

- Principles of contract management

Skill/Ability in:

- Overseeing and participating in the management of a comprehensive grant and loan development program

- Participating in the development and administration of division goals, objectives and procedures

- Preparing and administering large program budgets

- Preparing clear and concise administrative and financial reports

- Developing complex grant proposals

- Negotiating complex grant issues

- Developing and revising agreements with State and local funding agencies

- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals

- Researching, analyzing and evaluating new service delivery methods and techniques

- Interpreting and applying Federal, State and local policies, laws and regulations

- Communicating clearly and concisely, both orally and in writing

- Establishing and maintaining effective working relationships with those contacted in the course of work

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

 Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Linda Muir, by email at LMuir@sfwater.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.