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Career Opportunity

Museum Registrar - SFO (3556) - (121770)

Recruitment: RTF0121769-01119584

Published: May 18, 2022


Stella Choi -

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Department: San Francisco International Airport
Job Class: 3556-Museum Registrar
Role Type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam Type: Position Based Test
Rule: Rule of 3 What does this mean?
List Type: Combined Promotive and Entrance


This is a Position-Based Test conducted in accordance with CSC Rule 111A.

  • Application Opening: Wednesday, May 18, 2022
  • Application Deadline: Interested applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 PM on Wednesday, June 15, 2022.
  • Compensation Range: $70,954 to $86,294 annually
  • Recruitment ID: PBT-3556-121770

San Francisco International Airport (SFO), an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees and strives to be a diverse, equitable, and inclusive employer.

SFO’s mission is to provide an exceptional airport in service to our communities and our core values are Safety and Security, Teamwork, Excellence, Care and Equity. Learn more about careers at SFO.

For more information about SFO, visit Follow us on twitter and facebook.

Role Description

Established in 1980 by the Airport Commission, SFO Museum’s mission is to delight, engage, and inspire a global audience with programming on a broad range of subjects; to collect, preserve, interpret, and share the history of commercial aviation; and to enrich the public experience at San Francisco International Airport. The Museum is accredited by the American Alliance of Museums and has the distinction of being the only accredited museum in an airport.

Today, SFO Museum features 25 galleries throughout the Airport’s terminals displaying a rotating schedule of approximately 40 exhibitions annually on themes such as art, history, science, and popular culture. Additionally, the San Francisco Airport Commission Aviation Library and Louis A. Turpen Aviation Museum are dedicated to the history of commercial aviation and house a permanent collection of over 150,000 objects and books. For more information, visit


Under the direction and supervision of the Curator in Charge of Registration, the 3556 Museum Registrar performs a wide variety of professional registration duties in support of the museum’s exhibition programs. The position works with all levels of Museum staff, coordinates with various departments within the Airport, and has regular communications with outside individuals and organizations. The position has no direct reports but may supervise department interns on an as-needed basis. Essential functions include:

• Completes all exhibition management needs for meetings scheduled production due dates for approximately 12-15 assigned museum exhibitions annually;

• Oversees all exhibition loan processing for lenders to assigned exhibitions including: cataloging and database entry; generation of object lists; loan agreement forms; receipt/release forms; insurance documents; correspondence; mailing; and all record keeping and related filing;

• Implements care and handling requirements for assigned exhibitions, including: incoming packing and shipping; receiving; incoming condition reporting; temporary housing and storage; environmental monitoring; liaising with conservation regarding handling and exhibition design handling; onsite packing and transportation; regular monitoring and inspection of galleries; deinstallation; outgoing condition reporting; outgoing packing and shipping;

• Maintains art storage and housing requirements for objects in assigned exhibitions including: supply and use of approved housing materials, fixtures, and furnishings; tagging/marking; environmental control; seismic event damage protection; cleanliness; and security and loss prevention;

• Supervises and trains Registration Department interns, as assigned;

• Works closely with Registrar handling San Francisco Arts Commission duties with regards to Public Art maintenance at the Airport;

• Works closely with Collections Department with regards to SFO Museum objects used in exhibitions;

• Works closely with Conservation, Exhibition Design, and Preparation Departments with regards to object handling and exhibition requirements;

• Assists the Curator in Charge of Registration with the updating and completion of Facilities Reports for storage and gallery spaces;

• Coordinates work with other SFO Museum staff, representatives of other museums and outside art handling personnel;

• Maintains a variety of computerized and manual records and files regarding collections, loans and exhibitions;

• Researches and provides accurate information regarding disposition, care, movement and control of art objects;

• Accompanies valuable objects of art in transit, oversees containerization, security, safety, movement and receipt of shipments;

• Perform other duties, as required.

• This position may require occasional night shifts for artwork maintenance.


The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Working knowledge of general philosophy, principles, and practices of museums;

• Working knowledge of the principles of museum object, care, documentation, and classification;

• Working knowledge of computer database systems, particularly Filemaker Pro;

• Working knowledge of environmental controls, pest management, security, and risk management;

• Working knowledge of fine art shipping and handling requirements;

• Working knowledge digital scanning processes and programs, particularly Adobe Photoshop and Adobe Bridge;

• Ability to work in a fast-paced, team-oriented environment

How to Qualify


1. Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field and four (4) years of verifiable museum registration experience; OR

2. Possession of a master's degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program and two (2) years of verifiable museum registration experience. AND

3. Computer literacy in word processing, data base management and a computerized registration system

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedure

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying) 

Candidates will be required to complete an MQSQ that will be emailed as part of the online employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Training & Experience Evaluation (Weight: 40%)

Qualified candidates will be sent a Supplemental Questionnaire that must be submitted in order to compete in the recruitment process.  All relevant experience, education and/or training must be on the application in order to be reviewed in the rating process. The Training & Experience is designed to measure the knowledge, skills and abilities required for the Museum Registrar position in the SFO Museum: Knowledge of principles and practices of professional art/artifact registration; Knowledge of collections management standards and procedures; Knowledge of principles and practices of museum records management; Knowledge of computerized registration methods and related data processing techniques; Knowledge of principles and procedures used to handle, inspect, label and store fragile objects of art and to protect art objects from environmental hazards; Ability to maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; Ability to use a computer to input and maintain records and to produce reports and correspondence; Ability to prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information.

Situational Judgement Test (Weight: 60%)

Candidates who attain a minimum passing score on the Training & Experience Evaluation component will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not limited to: Knowledge of principles and practices of professional art/artifact registration; Knowledge of collections management standards and procedures; Ability to maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; Ability to evaluate information, set priorities and establish an appropriate course of action for self and/or others to accomplish specific goals.

A passing score must be achieved on the Training & Experience Evaluation and the Situational Judgement Test in order to be placed/ranked on the Eligible List.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores, and the number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
Note: The duration of the eligible list resulting from this examination process will be of six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see

What else should I know?

​​​​​​Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods, and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco: 

HOW TO APPLY: Applications for City and County of San Francisco jobs are only accepted through an online process. Visit and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (,,,,,,,,,,,,,, and
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at: 

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.