Career Opportunity

Galleries Program Associate– San Francisco Arts Commission (1840)

Recruitment: RTF0123188-01122218

Published: June 10, 2022

Accepting applications until: July 01, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Under the direction of the Galleries Director, the Galleries Program Associate is responsible for supporting the day-to-day operations of the San Francisco Arts Commission Galleries program. This is an administrative position that requires the management of financial processing, vendor relations, database and archive maintenance, visitor relations, data collection, and the internship program. A strong arts administrative and management background, ability to work autonomously while supervising others, and ability to interact professionally with the general public, artists, and colleagues is essential for this position.

Company Description

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. Learn more about our work at: http://www.sfartscommission.org/

The SFAC has adopted the following Racial Equity Statement:

The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.   

Role description

Essential Responsibilities:

Financial

• Works with SFAC accounting staff, City Controller’s Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns
• Provides regular financial reports to the Galleries Director
• Assists artists and contractors with the process of becoming compliant suppliers in the City’s financial system

Exhibitions

• Develops exhibition and deadline calendar with the Gallery Director
• Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies
• Manages the documentation of the exhibitions and public programs
• Orders catering and hospitality items for events
• Creates/designs and ensures the production and installation of all didactic exhibition signage

Public Programs

• Assists with event logistics including outreach; site/permit reservations; day-of event coordination with vendors, artists, and community partners

PR and Marketing

• Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC
• Executes web site updates and social media posts
• Formats images and text for use on the website and in web announcements
• Coordinates the printing and delivery of all promotional collateral
• Database Management and Archive
• Manages and enters artist, vendors and partner information data into the SFAC Salesforce database 

Intern Management

• Build and maintain relationships with various regional academic institutions for intern recruitment
• Manage relationship with City internship program, Opportunities for All
• Manages the orientation, day to day work and schedule of the interns

General Responsibilities

• Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed
• Provides front desk visitor services at the Main Gallery
• Orders all office, maintenance and installation supplies
• Attends SFAC and Galleries staff meeting
• Is a liaison to the community representing the Galleries and the City of San Francisco 

How to qualify

Desired Skills and Abilities

• Bachelor’s Degree in an arts related field.  Masters in Arts Administration or Museum Studies also desired.
• Understanding and interest in contemporary art
• Excellent editing, grammar, written and verbal communication skills
• Financial processing experience
• Strong organizational skills
• Customer service experience
• Microsoft Office programs experience
• Proficient in Adobe Photoshop and InDesign
• Events coordination

Minimum Qualifications

• Possession of a baccalaureate degree from an accredited college or university with major coursework in an arts related field; degrees with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field also meet minimum qualifications.
• Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

What else should I know?

Salary:  $73,086 - $88,894 Annually

Fill Type: Exempt 

Work Hours: Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required. 

All your information will be kept confidential according to EEO guidelines.

Additional Information

•Benefits Overview

•MEA Benefits

•Conviction History

•Other Information about the Hiring Process

•Disaster Service Workers

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.