Career Opportunity

Deputy Director of Administration and Finance - Board of Supervisors - (0952) - (123050)

Recruitment: RTF0123049-01117878

Published: June 10, 2022

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About:

• Application Opening: June 10, 2022
• Application Deadline: Continuous. Applicants are encouraged to apply as soon as possible as the application may close at anytime, but not before June 24, 2022.
• Compensation Range: $134,446 to $171,600 Annually
• Recruitment ID:  PEX-0952-123050 / RTF0123049-01117878

The Board of Supervisors is the legislative branch of government for the City and County of San Francisco, committed to serving its residents by providing the public with a platform for initiating, addressing and resolving municipal issues through the Board’s policy and legislative initiatives in subject matters such as land use, neighborhood services, government audit and oversight, and public safety. For more information visit: https://sfbos.org

Role description

Appointment Type
Permanent Exempt (PEX): This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Position Description
The Department of the Board of Supervisors (Department) is actively recruiting an experienced, highly qualified Deputy Director of Administration and Finance. This position is appointed by and serves at the pleasure of the Clerk of the Board (Appointing Officer).

Under general direction of the Clerk of the Board (Clerk), the Deputy Director of Administration and Finance is a true management partner to the Clerk and is responsible for all financial, fiscal and fiduciary management aspects of the Department. This position provides leadership and coordination to accounting, payroll, personnel, human resources, information systems, contracts, business services and performance measures.

This position plays a critical role in executive leadership in the Office of the Clerk of the Board and its Divisions. The Clerk and the Deputy Directors comprise the executive management in the Office of the Clerk, implementing the operational, legislative and financial and administrative needs of the Department pursuant to Article II, Section 2.100 of the Charter.

The essential duties of this position include:

• Oversees budgetary planning and cost management in alignment with the duties and responsibilities as the Board has prescribed, fees from various avenues such as appeals, interdepartmental recoveries, work orders and, with the Clerk, negotiates the Board’s annual guideline hearing and budget through the Mayor’s Office and the Board.
• Oversees all accounting functions; provides financial and budgeting analysis; prepares all financial reports.
• Ensures compliance with city, state and federal budgetary reporting requirements and policies and procedures; establishes and maintains appropriate internal controls and directs and monitors expenditures to ensure adherence to the approved Department budget.
• Manages the formulation of the Department’s business and efficiency plan, and performance measures and evaluation.
• Directs the Department’s information technology (IT) initiatives and related strategic planning, and approves and coordinates changes and improvements in automated records management and information systems for the Department.
• Oversees contract management functions of procurement, negotiation, monitoring and Proposition J analysis.
• Provides overall direct training, monitoring, and guidance of the financial policies and procedures to all Department employees (approximately 80 staff) to ensure adherence.
• Interacts with other Deputy Directors to provide consultative support; assists with planning initiatives through financial analyses management.
• Provides recommendations to management and handles all matters regarding human resources-related actions and policies, rules, laws, regulations, or standards to make and enforce decisions.
• Mentors and develops a direct team of three (3) staff; manages work allocation, training, problem resolution, goal setting, employee staff development and performance appraisals.
• Maintains strong working relationships with the offices of the Mayor and the Controller; acts as a liaison to other departments and the Board offices as assigned; represents the Department or the Clerk at meetings of the Board, its Committees and other boards, commissions and task forces as required.
• Performs other duties as required.

How to qualify

Possession of a baccalaureate degree from an accredited college or university with major coursework in Accounting, Finance, Public or Business Administration; AND

Three (3) years of managerial experience in financial and budgeting strategic planning and execution, budget preparation, control and reporting; managing critical information management systems and at least three (3) years of experience supervising professional level staff performing finance, accounting, and complex human resources-related matters.

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Master’s degree in Accounting, Finance, Public or Business Administration.
• Knowledge and experience with the City’s automated financial, budget, and accounting reporting systems.
• Experience with negotiating annual budgets with the Office of the Mayor and Controller.
• Experience with negotiating City contracts and infrastructure change management.
• Experience with analyzing financial data and preparing financial reports, statements and projections.
• Effectively manage in an environment where diverse and sometimes conflicting interests must be considered.
• Ability to establish and maintain effective working relationships with other Deputy Directors, managers, commissions, boards, elected officials, staff and others.
• Ability to interpret a strategic vision into an operational model.
• Ability to multitask and prioritize assignments.
• Strong analytical abstract reasoning skills.
• Strong interpersonal relationships.
• Strong oral and written communications at all organizational levels.
• Strong leadership and team management.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine the applicants’ qualifications. Only those applicants whose backgrounds best match the position will be invited to participate in the selection process. Applicants meeting minimum qualifications are not guaranteed advancement in the selection process.

Selected applicants will be invited for interviews.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity 
• Disaster Service Worker 
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. 

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Jessica Wong at jessica.j.wong@sfgov.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.