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Career Opportunity

Temporary Associate Registrar - Civic Arts Collection - SF Arts Commission (1840)

Recruitment: REF12629Z

Published: July 14, 2022

Accepting applications until: August 05, 2022


Lauren Taylor -

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Department: Arts Commission
Job class: 1840-Junior Management Assistant
Role type: Temporary Exempt What does this mean?
Hours: Part-time


Salary:  $36.98 - $44.97 Hourly

Fill Type: Temporary (August 1, 2022 – July 30, 2023)

Work Hours: As needed - under 1040 hours in a fiscal year.  Minimum 16 hours per week in office. 

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. The SFAC envisions a San Francisco where the transformative power of art is critical to strengthening neighborhoods, building infrastructure and fostering positive social change. We believe the arts create inspiring personal experiences, illuminate the human condition and offer meaningful ways to engage with each other and the world around us. We imagine a vibrant San Francisco where creativity, prosperity and progress go hand in hand. We advance artists’ ideas to improve the quality of life for everyone through a united cultural sector whose contributions are vital and valued. Learn more about our work at:

The SFAC has adopted the following Racial Equity Statement: 

The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.

Role description

The Civic Art Collection Associate Registrar (TEX) under direction of the Senior Registrar, Civic Art Collection and Public Art Program performs a wide variety of professional registration and administrative duties in support of the Arts Commission’s public art and collections management program.

Primary Duties of the Assistant Registrar

1.       Assist the Senior Registrar and Registrar with the accession backlog of recently completed artworks into the Civic Art Collection. Help organize and maintain project related records as they transition from project managers to the collection archive. Create physical paper object files for these works, create digital files in our collections management database (EmbARK), and organize documentation on the agencies shared drive.

2.       Assist with the scanning/digitizing of physical files and adding them to the collections management database. Work with the Collections Team to develop protocols for continued digitizing and long term storage of archive records.

3.       Assist with the move of artworks into the new basement storage space at 401 Van Ness. Create temporary records in EmbARK, complete location changes, catalogue additional object data as discovered, and assist with the packing and unpacking of objects.

4.       Create and maintain both digital (EmbARK database) and archival documentation for works in the collection as needed. Assist the Senior Registrar in conduction research pertaining to objects in the collection and produce written reports to the Director and Commission as requested. Assist with public inquiry regarding objects in the collection.

5.       Assist in a variety of collections management projects, including but not limited to: updating inter-office loan documentation and assisting Registrar with artwork relocations; digitally archiving conservation records in the collections management database; and project support for the collection located at SFO.

6.       Perform other related duties as assigned.

How to qualify

Education:  Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function, such as art, art history, museum studies, or arts administration.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications


  • Verifiable art collection management/registration experience; AND
  • Computer literacy in word processing, data base management and a computerized registration system. Experience with EmbARK database software preferred. 

What else should I know?

Salary:  $36.98 - $44.97 Hourly

Fill Type: Temporary (August 1, 2022 – July 30, 2023)

Work Hours: As needed - under 1040 hours in a fiscal year. Minimum 16 hours per week in office. 

All your information will be kept confidential according to EEO guidelines.

Additional Information

Benefits Overview

MEA Benefits

Conviction History

Other Information about the Hiring Process

Disaster Service Workers

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.