Career Opportunity

Senior Human Resources Analyst - License and Medical - SF Municipal Transportation Agency (1244)

Recruitment: RTF0124097-01151269

Published: August 22, 2022

Accepting applications until: September 06, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

APPOINTMENT TYPE: Temporary Exempt – Full Time not to exceed six (6) months – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Application Opening Date: August 22, 2022

Application Filing Deadline: September 6, 2022

Recruitment ID: TEX-1244-125313

Compensation Range: $122,642 to $148,980

1244 Classification and Compensation Database here

Note: A resume and cover letter must be attached to the online application.

Role description

As pursuant to Department of Transportation (DOT) regulation 49 CFR Part 391, 41-49 and 392 and under general direction of the License & Medical Manager, the 1244 Senior Human Resources Analyst manages the activities and performance of personnel in the L&M Unit. Serves as a team leader or assistant team leader in supervising License & Medical (L&M) regulatory compliance and medical services policies/procedures as well as contractual agreements between the Agency and service agent performing L&M related services. Resolves conflicts and concerns due to L&M issues, ensures proper and effective coordination for services, employment concerns, and operational priorities, and is responsible for development and implementation of L&M management filing system for records effecting over 3,000 safety- sensitive employees.

Examples of Important and Essential Duties:

• Assists L&M Manager in scheduling meetings and providing agenda topics, report writing and general overall support.
• Assists in the development, administration and monitoring program vendors and stakeholders:
  • Medical Service Providers Zuckerberg San Francisco General Hospital (ZSFGH), Concentra and/or other medical facilities.
  • DMV | File Generation Program and DMV On-Line Program (3270)
  • DOT | FTA | FMCSA Compliance Monitoring
• Coordinates and monitors the various components of the Federal, State and Local mandated L&M programming:
  • California Public Utilities Commission (CPUC)
  • SFMTA Fitness for Duty Policy and Procedure
  • Civil Service Commission (CSC)
  • CA DMV Pull Notice Program
• Provides assistance policy guidance for professional staff responsible for the regulatory components of the L&M Program.
• Provides assistance to L&M manager; may interpret, analyze, suggest policy and procedures updates as needed for changes in federal, state, and local regulations and updates pertaining to L&M of safety sensitive employees.
• Team leader coordination for DOT | FMCSA training for managers, supervisors and employees as needed.
• Conducts Performance Evaluations for subordinate staff.
• Provides assistance in monitoring and budget of contractors/vendors.
• Implements corrective strategies to address problems experienced by operating divisions as a result of L&M program changes.
• Analyzes and digitizes over three thousand nine hundred and ninety-eight (3998) files and coordinate internal processing requirements.
• Provides materials related to the project, including letters, reports, notices, memorandum, and forms including weekly, monthly and quarterly reports to the Wellness Manager.
• Performs other related duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS:

1.    Possession of a baccalaureate degree from an accredited college or university; AND

2.    Three (3) years of verifiable professional human resources experience, similar to 1241 Human Resources Analyst, in one or more of the following areas of activity: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration and human resources operations. 

Substitution:

Education Substitution - Additional qualifying work experience as a professional human resources analyst may be substituted for up to two years of the required education on a year-for-year basis (30 semester/ 45 quarter units equals one year). 

Experience Substitution 
 - Completion of a 12 month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Program may substitute for one (1) year of required professional experience. 
 - Possession of a Juris Doctorate (J.D.) or Master’s degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration or Clinical/School/Industrial-Organizational Psychology may substitute for one (1) year of the required professional experience.

Notes:

1. Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.
2. One (1) year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

Desirable Qualifications:

The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Supervisory experience and/or serving as a team leader in Human Resources related functions.
• At least two (2) years of administrative experience interpreting Federal, State and Local policies and procedures related to Mass Transit.
• Experience in data management and/or record systems.
• Experience in collection and review of data analysis programs.
• Ability to communicate clearly and concisely both orally and in writing.
• Ability to work independently and as a member of a team.
• Detail-oriented.
• Experience working with diverse workforce of people with different cultures and backgrounds.
• Knowledge of the DOT regulatory requirement for Class A/B and C licenses.
• Ability to meet timelines, deadlines, and prioritize multiple assignments.
• Proficient in Microsoft applications such as Word, Excel, Access and Outlook.
• Knowledge of federal, state and local regulations pertaining to transportation.
• Ability to analyze and utilize data to create spreadsheets, charts and reports.
• Possession of a valid Class C Driver License.
• Experience with Microsoft Office Suite.

What else should I know?

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Process:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates' qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

For questions or inquiries, please contact: Michelle Serrano-Nacorda, Human Resources Analyst at michelle.serrano-nacorda@sfmta.com

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.