Career Opportunity

Public Service Aide - Assistant To Professionals, Fleet Division, Office of City Administrator (9920)

Recruitment: RTF0127306-01153260

Published: October 26, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

The Fleet Management Department provides fleet services to over 70 City departments with a combined municipal fleet total of approximately 8,000 units and is responsible for asset management, maintenance and repairs, vehicle leasing, motor pools, fueling services, vehicle acquisitions and disposals, equipment specification writing, alternative fuel program, etc. The department operates six maintenance and repair facilities and maintains and repairs various types of vehicles and fleet equipment used for all types of work done by City employees.

Role description

The incumbent will work and train with a team of three other clerical staff in Fleet's Admin Office. 

Essential Functions include:

• Collecting invoices from vendors
• Distributing invoices to different staff for approval
• Checking for validity or accuracy of invoices
• Scanning and filing in a virtual system shared with the Accounting team downtown
• Using the fuel management system and creating new fuel keys
• Collecting and distributing mail items
• Transferring data on paper into a digital format
• Transporting documents from one location to another
• Coordinating with vendors for vehicles that need tow service
• Keeping inventory of office supplies and other supplies
• Other duties as assigned

How to qualify

Possession of a current and valid California Class C driver’s license AND

Experience working with computer programs

Desirable Qualifications

Candidate should have a good driving record and be able to provide a DMV printout of their driving record at any time of the recruitment process and during appointment.

What else should I know?

Compensation: $23.9625 hourly

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

• Applicants are encouraged to apply immediately as this recruitment may close at any time, but not before Wednesday, November 9, 2022. 
• Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted. 
• For questions or inquiries, please contact: Connie Poon, Senior Human Resources Analyst at Connie.Poon@sfgov.org
• Your application MUST include a cover letter and resume.  To upload these item(s), please attach using the "additional attachments" function.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY).

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.