Career Opportunity

Citywide Budget Manager - Controller's Office (0931)

Recruitment: RTF0131914-01118225

Published: March 06, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

The Controller’s Office Budget and Analysis Division (BAD) manages the technical development of the City’s annual budget, including forecasting tax revenues, costing and budgeting labor and benefit costs, and assisting the Mayor and Board of Supervisors with costing and budgeting of policy initiatives. The group manages the City’s adherence to voter-approved spending requirements and financial policies and produces a variety of reports, including quarterly budget status updates and various fee-related reports. Additionally, the division manages property tax apportionment, rate setting, and reporting to the state, places special assessments on property tax bills, and processes the Assessor’s changes to prior and current year property tax rolls.

Specific information regarding this recruitment process are listed below:

Application Opening: 2/24/2023

Application Deadline: Continuous 

Compensation Range: $141,492 and $180,622 annually

Role description

Position Description

The Citywide Budget Manager reports to the Director of Budget & Analysis.  Duties encompass a wide range of budget (sources and uses) analyses, fiscal impact analyses, financial projections, and special studies.  Under the general direction of the Division Director, the position supervises staff in the development and submission of the city budget; develops budgeting methods, procedures and controls; prepares, interprets and implements city budget instructions; directs drafting of legislation to enact annual and supplemental appropriation ordinances; prepares other fiscal legislation as necessary; represents the Controller at Board of Supervisors and Finance Committee meetings as well as interpreting and explaining city fiscal policies; responsible for developing and coordinating citywide budgets with departments; supervises citywide budget process, cost and legislative analyses; and prepares fiscal analyses and budgetary reports including for example:  monthly budgetary variance reports, The Quarterly Financial Reports, The 5-Year Projection report and Fiscal Year End reporting.

Key responsibilities include:

• Forecast, develop, produce, monitor and report on the City’s expenditure budgets, with a primary focus on the General Fund, but not excluding enterprise, special revenue and other funds.  At year end, explain variances in expenditures from budget to external auditors.
• Implement legislative and policy decisions, including labor agreements and fringe benefit rates affecting approximately 50% of the City’s $11 billion budget, in the City’s budget and financial systems, and ensure compliance with all requirements.
• Plan, assign, train and effectively supervise the work of staff engaged in preparing the budget, processing supplemental appropriations, and drafting legislation, which will become the Annual Appropriation Ordinance.
• Develop and assist departments to implement efficient and effective budgeting methods, procedures and controls based on policies approved by the Controller.
• Prepare budget instructions, in coordination with the Mayor’s Budget Office, for preparation of the city’s annual budget.
• Advise departments on installation and modification of manual and automated budget procedures; provide training in budget planning and submission.
• Identify, develop, evaluate and implement enhancements to the budgeting system.
• Manage inputs to the budgeting system, including updates of data elements (e.g., wage rates, fringe benefits).
• Represent the Controller at Board of Supervisors and Finance Committee meetings. Work directly with Board of Supervisors, the Board’s Budget Analyst, and aides to accurately estimate the costs of policy choices and reflect them in the budget system and ordinances.
• Balance each phase of the budget and advise the Division Director, Deputy Controller and Controller on citywide budget issues.
• Partners and collaborates with the City’s Budget and Analysis Director and team, that work with all City departments, along with all City Departmental CFOs, as needed on system and business process issues;
• Continuously manages resource capacity given business partner priorities, ongoing production support needs, and new project demands;
• Creates project work plans and schedules with limited guidance;
• Collaborates with the SF Financials System Director, SF Procurement System Director, and SF People & Pay System Director to support cross-module consistency and dependencies;
• Operates as the key point person for citywide financial innovation and adoption, messaging, and marketing of SF Budget System solutions;
• Identifies system and business process best practices and drives standardized fluency and knowledge across all City departments;
• Serves as a budget expert in meetings with internal management, other City financial leaders, contractors, and other stakeholder groups and will work collaboratively with other managers on legislative changes to improve system processes and policies;
• Communicates with Controller’s Office Sr. Management, the Systems Steering Committee, Advisory Boards, Commissions, Departmental CFOs, Stakeholders and the Public as needed;
• Responds to public information requests and provides reports as requested.
• Develops staffing plans, hires and manages staff, and evaluates performance of staff;
• Performs other duties as assigned. 

How to qualify

Education: Possession of a baccalaureate degree from an accredited college or university, preferably with major college coursework in public policy, public administration, accounting, finance, statistics, economics, business administration or a related field; AND

Experience:  Five (5) years of verifiable financial management experience, including budget planning, analysis and control.  This experience must include three (3) years managing and supervising direct report staff and projects.

Desirable Qualifications: 

• Experience with multimillion-dollar Budgets, Financial Operations, and Reporting in the public sector;
• Experience with new project implementations and/or upgrades;
• Five (5) years of progressively increasing management experience in a public or nonprofit organization;
• Demonstrated strong analytical, planning, and organizational skills and abilities;
• Demonstrated experience interacting with internal and external governmental staff;
• Experience with setting performance standards, creating policies and procedures, and managing the work environment for professional level staff;
• Experience with city, state and/or federal funded financial policies, practices, and requirements;
• Proven ability to interact skillfully and tactfully with all levels of government officials, customers, employees and the public, including the highest levels of organizational leadership and management;
• Possession of a master’s degree from an accredited college or university, preferably with major coursework in public policy, public administration, business, accounting, finance, statistics, economics, or a closely related field;
• Expert level knowledge of BPREP or other Budgetary Systems software applications, governmental accounting, governmental budgeting, database development and the City’s accounting policies and procedures highly preferred;
• Experience with the City’s budget process;
• Experience in legislative analysis;
• Experience in large financial and budget information systems as well as relevant databases;
• Proficiency with spreadsheet and database PC applications;
• Experience preparing and maintaining user training materials and documentation and in conducting online and in-person user trainings and oral presentations;

What else should I know?

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karena.Phung@sfgov.org

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.