Career Opportunity

DEPUTY DIRECTOR OF ADMINISTRATION

Recruitment: RTF0133001-01115996

Published: May 12, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

• Applications Open: April 13, 2023
• Applications Close: Sunday, May 7, 2023
• Salary range A for this classification is between $175,864 to $224,484. Further compensation information about this class is available in the compensation manual.
• Recruitment ID: PEX-0953-13302

Are you passionate about Juvenile Justice, Public Safety, and the Community we serve? Are you a dedicated professional who wants to maximize their impact in the lives of some of San Francisco’s most marginalized youth? If so, we encourage you to take advantage of this unique opportunity to join a team that is devoted to re-imagining Juvenile Justice, committed to racial equity, and focused on ensuring long-term public safety through the development, enrichment, and accountability of young people we serve throughout San Francisco. Click here to read more about the San Francisco Juvenile Probation Department (JPD). 

The San Francisco Juvenile Probation Department’s mission is to serve the needs of youth and families who are brought to our attention with care and compassion.  We engage fiscally sound and culturally competent strategies that promote the best interests of the youth and provide victims with opportunities for restoration.

Our equity-centered goals are to:

• Reimagine how the City addresses juvenile crime, from referral through reentry, in collaboration with the community and our system partners, emphasizing research and evidence-based practices, and sustainably addressing pervasive racial disparities throughout the system. 
• Advance a Whole Family Engagement strategy that places racial equity at its center to ensure that all youth have equal access to successful outcomes, and that advances youth-and family-centered case plans and goal development, with the supports and resources necessary to help justice-involved youth thrive. 
• Bolster equitable leadership development opportunities for BIPOC staff; implement change that meaningfully improves the workplace experience of BIPOC staff; enact our organizational belief of redemption and helping people to succeed.

Role description

Under the general direction of the Chief Probation Officer (CPO), the Deputy Director of Administration at the San Francisco Juvenile Probation Department (SFJPD), demonstrates a high level of leadership, enthusiasm, professionalism, and autonomy to organize, plan, manage and provide operational support to the Administrative Service functions of the Juvenile Probation Department. These include the divisions of Business and Finance, Information Technology, Buildings and Grounds, Human Resources, and Research and Planning. The incumbent advances development of program strategies, grant initiatives, administrative policy development, interagency and community partnerships in alignment with the Juvenile Probation Department’s mandates and goals. Additionally, this position advises the Chief Probation Officer on matters of city policy.

Examples of Important and Essential Duties: 

1. Serves on the Chief Probation Officer’s Executive Team alongside the Chief Probation Officer and Assistant Chief Probation Officer to advance the department’s goals and oversee operations.
2. Oversees Business and Finance, Information Technology, Buildings and Grounds, Human Resources, and Research and Planning divisions to ensure all divisions are meeting mandates and supporting the work of Probation Services and the Juvenile Justice Center. 
3. As directed, represents the Chief Probation Officer in meetings and communications with officials, Board of Supervisors, commissions, legislative bodies, employee representatives, community groups, labor organizations and other interested parties.
4. Serve as JPD’s Whistleblower point person.
5. Oversees the preparation of the department's annual budget; exercises control over expenditure of and directs accounting for departmental funds.
6. Consults with the Chief Probation Officer and other department leadership to determine administrative/management policies in areas such as purchasing, equipment, facilities, and financial services; develops and implements appropriate programs in support of these areas.
7. Oversees the development of long-term financial projections for a variety of revenue sources including local, state, federal and private funding sources.
8. Collaboratively works with other City departments, the Superior Court and other stakeholders on joint funding projects including work orders and grant agreements, and monitors progress.
9. Provides oversight and implements internal controls to ensure compliance with citywide fiscal and contractual rules including participating in fiscal audits and conducting audits of nonprofit and professional contracts.
10. Provides oversight for grants management, including submission of reimbursement requests and financial progress reports.
11. In coordination with the Department superintendent of buildings and grounds, provides oversight of facilities management plan and capital budget development. Provides supervision, training and evaluations of assigned staff in Business and Finance, Information Technology, Buildings and Grounds, Human Resources, and Research and Planning divisions.
12. Ensures conformance of operations with local, state, and federal governmental regulations.
13. Perform other duties as assigned.

How to qualify

Minimum Qualifications: 

Education:

Possession of a Bachelor's degree from an accredited college or university in public policy, public administration, business or closely related field, AND

Experience:

Six (6) years of high level administrative leadership including fiscal oversight; OR

Substitution:

Possession of a Master's degree from an accredited college or university in public policy, public administration, business or closely related field may substitute for 1 year of experience.

Additional Experience in fiscal, budgetary, or accounting services program may substitute for up to two (2) years of the education requirement on a year-for-year basis. One (1) year equals thirty (30) semester units or forty-five (45) quarter units.

Desirable Qualifications: 

• Experience in government administration and management – particularly in the justice and human services fields.
• Experience in planning and directing a broad range of fiscal, budgetary and accounting services directed at building and maintaining a strong organizational budget.
• Ability to analyze and make recommendations on complex fiscal and public policy strategies.
• Ability to develop concepts and implement procedures that continually improve the Business Office functions in fiscal and contract management operations and in accordance with City rules and regulations and City Controller guidance.
• Experience in planning and working collaboratively with internal and external staff to implement new and existing initiatives or projects that may have fiscal and programmatic impacts.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

• Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
• All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
• Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
• Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

• Working knowledge of program development, project management, and implementation.
• Excellent written communication skills evidenced by examples of original written work and personal references.
• Excellent oral communication skills, including presentations to management and/or governing bodies, and facilitation of large intradepartmental meetings.
• Experience with managing staff with varied job descriptions and skill sets.
• Working effectively and collaboratively with all levels of management and staff.

What else should I know?

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications, and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow the instructions on the screen

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

For questions, please contact Principal HR Analyst Joanna Luong at Joanna.Luong@sfgov.org or at 415-753-7523.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.