Career Opportunity

Chief Financial Officer - San Francisco Sheriff's Office (0953 Deputy Director III)

Recruitment: RTF0134016-01122899

Published: May 18, 2023

Accepting applications until: June 09, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

Department:  San Francisco Sheriff's Office

Job Class: 0953 Deputy Director III, Chief Financial Officer

Starting Salary Range: $175,864 - $224,484 (Range A)

Fill Type:  Permanent Exempt (PEX)

Schedule: Full-time

Application Opening:  May 1, 2023

Application Closing Date:  June 9, 2023

Recruitment ID: RTF0134016-01122899

The San Francisco Sheriff’s Office is accepting applications for a permanent exempt Deputy Director III, Chief Financial Officer.

Appointment Type 

This a Permanent Exempt (PEX) recruitment conducted in accordance with the City Charter Section 10.104 and is exempt from the competitive Civil Service examination process. Exempt employees are consider “at will: and serve at the discretion of the appointing officer (Sheriff). This position is located at the San Francisco Sheriff’s Office, City Hall, 1 Dr. Carlton B. Goodlett Place, Room 456, San Francisco.  On-call availability may be required for any shift on any day of the week, including weekends and holidays.  All employees of the San Francisco Sheriff’s Office are required to obtain and maintain background investigation clearance.

Who We Are

The San Francisco Sheriff’s Office (SFSO) protects the constitutional rights of all people. We work with the public, the criminal justice system, and community stakeholders to safeguard the lives, rights, and property of all people we serve.  The Sheriff’s Office keeps people safe – inside and outside the county jails, in the buildings we help protect, and in the communities we serve.  We help domestic violence victims rebuild their lives. We provide mutual aid to our law enforcement partners during emergencies and natural disasters.  We offer education and job training to support those leaving the justice system, in order to build stronger, safer communities.  For more information on the San Francisco Sheriff’s Department, visit: http://sfsheriff.com/

Role description

The San Francisco Sheriff’s Office (SFSO) is seeking a Chief Financial Officer (CFO) to manage the office’s finances, accounting, payroll, contracts, projects, and grant administration.  The CFO is a high-level official who interfaces with all managerial levels of City & County government and outside agencies and serves as a representative of the SFSO in meetings involving complex and sensitive budget and financial matters.  Public presentations before boards, commissions, government and/or elected officials and command staff are required.  The CFO is a hands-on position and the CFO supervises a staff of civilian employees and performs a significant amount of oversight and review, as well as analysis of all aspects of the office’s financial operations.  The CFO is also responsible for preparing and presenting the office’s annual budget, administering the offices multi-million dollar budget (all funds and recoveries) and managing payroll, accounting, daily transactions, special funds, grants, contracts and work orders.

Essential Duties include the following: 

1. Acts as Chief Financial Officer for the Sheriff’s Office, coordinates the preparation of the SFSO’s annual budget; and manages all fiscal matters affecting the SFSO
2. Oversees and administers SFSO budget; directs and monitors expenditures in accordance with the approval budget
3. Plans, monitors, evaluates, and manages the operation of the Sheriff’s Office Finance Section, manages performance measures and capital/facilities maintenance accounting, and coordinates the work of the subdivisions within
4. Consults with the Sheriff and other department officials to determine administrative/management policies in areas such as purchasing equipment, facilities and financial services; develops and implements appropriate programs in support of these areas
5. Advises, consults and works cooperatively with division/section managers, supervisors and employees; meets with appropriate staff to identify and resolve problems or conflicts
6. Makes or recommends final decisions regarding policy, operations, and administrative procedures relating to finance
7. Develops and manages the SFSO’s budget including the development of long-term financial projections for a variety of revenue sources including local, state, federal and private funding sources
8. Plans, organizes and directs the business office functions including fiscal services (accounts payable and receivables), collections, purchasing, and payroll, contracts and grants management
9. Provides oversight and implements internal controls to ensure compliance with citywide fiscal and contractual rules including participating in fiscal audits, conducts contract audits and monitoring
10. Conducts audits of nonprofit and professional contracts
11. Provides oversight for projects, contracts, and grants management, including monthly reports; submission of reimbursement requests and financial progress reports; assists in the identification, development and implementation of SFSO goals, objectives, policies and priorities
12. Collaboratively works with other City departments and the Superior Court on joint funding projects including work orders and grant agreements, and monitors progress
13. Communicates and provides budget presentations to agency partners including the Mayor’s Budget Office, Controller’s Office, the Board of Supervisors and the public
14. Develops, implements and maintains procedures, administrative monitoring practices and controls in order to obtain smooth and effective operation of a section; coordinate work activities of the office’s divisions to prevent delays in required actions or to improve programs or services
15. Assists in the determination of resource allocation and levels of service according to established policies; receives and analyzes division and office reports
16. Directs the preparation of monthly and annual reports; directs the gathering and analysis of information and reports necessary to document and evaluate processes
17. Monitors the work of and coaches subordinates to improve performance; manages the performance of all fiscal staff and ensures the completion of annual performance appraisals
18. Ensures internal controls over SFSO expenditures and verification of the existence of assets
19. Directs the allocation of resources to achieve timely outcomes and measurable goals within budget
20. Adjusts plans and programs to meet emerging or new programs while continuing to address SFSO priorities
21. Monitors and evaluates the effectiveness and efficiency of the section’s service delivery system, organizational structure, staffing levels, financial systems, and other internal operations; identify and recommend alternative approaches or improvements
22. Implements revisions, adjustments and changes; serves as liaison for the office with a variety of the other City/County staff, policy-making officials, and officials of outside agencies
23. Explains and justifies SFSO procedures, policies or programs; negotiates and resolves difficult and complex issues and problems
24. Plans, develops, implements or directs major or complex projects or programs, which span a number of the office’s established sections or divisions; directs the research of complex, highly technical issues.
25. Develops alternative solutions or approaches; recommends most effective course of action.
26. Participates in budget development by providing detailed analysis justification and persuasive initiatives
27. Directs the preparation and maintenance of a wide variety of statistical, fiscal, and operational reports and studies; performs projections and forecasts to prepare management for cost overruns or potential deficits
28. Produces regular financial reports and the annual report
29. Performs other duties as required

How to qualify

Applicant must meet all of the following Minimum Qualifications by the application-filing deadline unless otherwise noted:

EDUCATION: Possession of a baccalaureate degree from an accredited college or university in Accounting, Business Administration, Finance, Public Administration or closely related field: AND

EXPERIENCE: Six (6) years of verifiable full-time financial management experience in a public agency, of which all experience must include supervising professional finance or accounting staff.

Education Substitution:  Additional verifiable experience as described above may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years.  One (1) year equal thirty (30) semester or forty-five (45) quarter units.

Note: One (1) year of full-time employment is equivalent to 2,000 hours of qualifying work experience (one year if performed full-time at 40 hours per week).  Any overtime hours that were worked above 40 hours per week are not included in the calculation to determine qualifying hours worked.

Desirable Qualifications:  The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Possession of a post-graduate degree or license in a relevant field
• Strong interpersonal, oral and written communications skills at all organization levels
• Financial experience in a municipal organization
• Master’s Degree in Accounting, Finance, Public or Business Administration
• Knowledge and experience with the City’s automated financial, budget, procurement and accounting reporting systems
• Experience with negotiation of annual budgets with an Office of the Mayor’s and Controller
• Experience with negotiation of City contacts and infrastructure change management
• Experience with analysis of financial data and preparing financial reports, statements, and projections
• Demonstrated ability to manage in an environment where diverse and sometimes conflicting interests must be considered
• Ability to establish and maintain effective working relationships with sworn executives/commands as well as other deputy directors, managers, commission boards, elected officials, staff and others
• Ability to interpret a strategic vision into operational model
• Ability to multitask and prioritize assignments and projects
• Strong analytical abstract reasoning skills
• Strong interpersonal relationships
• Strong leadership and team management 

Selection Procedure:  The selection process will include evaluation of applications in relation to minimum qualification requirements. Depending on the number of applicants, the department may establish and implement additional screening mechanisms to evaluate the qualifications of candidates.  San Francisco Sheriff’s Office may administer additional position-specific selection procedures to make final hiring decision for this position. Only those candidates whose qualifications most closely meet the needs of the department will continue in the departmental selection process, which may consist of an oral interview, and/or performance exercise. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.  

Verification of Education and Experience:  Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. For more information on how to verify your experience or education, please click here.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

BACKGROUND PROCESS:  Finalist Candidate(s) are required to complete an Employment, Character, and Background Investigation - Prior to appointment, the Sheriff’s Office will request that finalist candidate(s) who are considered for hire, be required to complete a personal history statement and pass a background investigation to determine fitness for employment. The investigation is limited to job-relevant and legally mandated matters and may include a reference check, verification of employment history and education, military and financial history, fingerprinting, and criminal and motor vehicle records. All statements are subject to verification, and deliberate inaccuracies or incomplete statements may bar the candidate from employment.

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow the instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at: amy.woo@sfgov.org

What else should I know?

Compensation and Benefits:  The normal annual salary range A is $175,864 to $224,484. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range.

In addition, the City and County of San Francisco (City) offers comprehensive benefit programs that include:
• Medical, Vision, Dental, and Life insurance
• Long-term disability plan; Flexible Spending Accounts
• Pension Plan; Retiree Healthcare; Deferred Compensation Program
• Paid Management Training Program; Wellness Program
• Paid Vacation, Holidays, Sick Leave; Management Leave
Additional information about the City’s Management Benefits.

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About The Hiring Process 
• Conviction History 
• Employee Benefits Overview  
• Equal Employment Opportunity  
• Disaster Service Worker 
• ADA Accommodation
• Right to Work 
• Copies of Application Documents

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.