Career Opportunity

0931 Manager III - JPD Finance Director

Recruitment: RTF0137305-01094900

Published: September 11, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Are you passionate about Juvenile Justice, Public Safety, and the Community we serve? Are you a dedicated professional who wants to maximize their impact in the lives of some of San Francisco’s most marginalized youth? If so, we encourage you to take advantage of this unique opportunity to join a team that is devoted to re-imagining Juvenile Justice, committed to racial equity, and focused on ensuring long-term public safety through the development, enrichment, and accountability of young people we serve throughout San Francisco. Click here to read more about the San Francisco Juvenile Probation Department (JPD). 

• Application Opening –  August 16, 2023
• Application Extension - The recruitment will remain open until September 22, 2023 12 PM
• Application Deadline – Interested applicants are encouraged to apply immediately as this job ad may close at any time, but not sooner than September 11, 2023 @ 12pm
• Salary: $145,028 - $185,146 Annually (Range A)
• Appointment Type: Permanent Civil Service

Role description

The Manager III/Director of Finance, under the general direction of the Deputy Director of Administrative Services, typically leads and manages department-wide operations which include accounting, budgeting, cost allocation, revenue recovery and expense reimbursement, contracting and purchasing, financial and accounting audits, banking and credit card programs, travel and employee reimbursement, cash management, cashiering, and confiscated funds operations, and associated complex financial, banking, and accounting systems. 

Primary Job Responsibilities: 

1. Chief Budget Strategist:
   • Develop and coordinate budget development processes and strategies to maximize funding streams from state, federal, sales, tax, vehicles, and grants.
   • Develop and manage the department’s master budget production schedule, convening division budget meetings to develop budget recommendations;
   • Compile and consolidate annual budget recommendations, appropriation modifications and mid-cycle budget amendments, and revenue and expense cost impact analysis;
   • Oversee position control and reconciliation; and managing budget expenditure and revenue projections, reporting, and budgetary controls. 
   • Plan, develop and present budget narratives, budget policies and procedures, and ensuring budget system integrity and reconciliation, and budget variance reporting.
2. Analytics:
   • Overseeing financial integrity and reconciliation of financial, accounting, budgeting, banking, and contracting systems
   • Developing and producing financial and statistical reporting of monthly, quarterly, and annual financial projections
   • Accounting reconciliations, discrepancy resolutions, cashiering and escheatment functions, and adjusting accounting transactions and write-offs.
   • Planning, developing, and implementing financial business analytics and dashboard reporting system solution to integrate financial data in disparate accounting, banking, and case management systems. 
3. Cost Allocation:
   • Planning, developing, and maintaining cost allocation, cost projection, and expense claiming accounting and financial procedures and processes to establish county, state and federal cost sharing ratios
   • Planning, developing, and maintaining cost allocation methodologies to maximize revenue recovery and expense reimbursement, and accounting hierarchies for county, state, and federal accounting mapping cross walk. 
   • Developing and implementing financial and statistical feasibility studies for compliance reporting, legislative impact and funding analysis, new operations and program proposals, grant proposals, capital projects and facility renovations and relocations
4. Compliance and Administrative Policy:
   • Monitoring, analyzing, and interpreting federal, state and local legislation and regulations;
   • Developing and implementing strategies and administrative, financial and operations policies and procedures to achieve compliance; contracting and purchasing policies and procedures to achieve compliance.
   • Developing recommendations to minimize department financial and programmatic impacts.  
   • Consulting with department executives, directors, managers and staff to plan and develop new and updated administrative/management policies and procedures.
5. Supervision:
   • Planning, organizing, and managing day-to-day operations of the Finance Department including subordinate work assignments and work schedules to ensure continuity of services to the general public and clients;
   • Supervise and train staff, evaluate their performance and takes or recommends appropriate action where disciplinary matters are concerned.
6. Department Representation:
   • Developing and maintaining collaboratively works with other City department, Superior Court, and other organizations on joint funding projects including inter-agency agreements, MOUs, grant agreements, contracts, and oversees integrity of financial, accounting, and budgeting operations. 
   • Representing the department for budgeting, accounting, and financial related matters with City and County agencies, state and federal agencies and committees, and other organizations including the Juvenile Probation Commission, Mayor’s Budget Office, Board of Supervisors, other county, state, and federal agencies, and the public. 
   • Developing and maintaining relationships with elected and appointed officials, state and federal representatives, community groups, and labor organizations 
7. Department Accounting Manager
   • Serve as subject matter expert overseeing accounting and budgeting structures and hierarchies, and developing and maintaining related policies and procedures.
   • Provide leadership, coordination, and primary point of contact for internal and external auditors; developing, composing, and implementing corrective action plans, progress reporting, and practice change across the department.    
   • Lead development and implementation of internal controls to ensure fiduciary integrity and compliance with city/county, state, and federal fiscal, accounting, budgeting, contracting and purchasing, fix assests and bond management policies and procedures and regulatory requirements. 

How to qualify

Minimum Qualifications

Education and Experience:

• Possession of a Bachelor's degree from an accredited college or university in business, accounting, economics, or closely related field, AND
• Five (5) years of fiscal, budgetary or accounting services related experience, including three (3) years in a supervisory role. 

Substitution:

• Possession of a Master's degree from an accredited college or university in Business, Economics, Public Administration, closely related field may substitute for one (1) year of the required experience.

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Significant experience directing and performing governmental accounting, planning and developing accounting structures and hierarchies, policies and procedures, and managing accounting operations for local, state, and federal agencies including cash and banking operations, and collections and debt management operations.  A Certified Public Accountant license is preferred. 

• Verifiable experience overseeing and directing budgeting operations for local government agencies; developing budget policies and procedures; planning and composing budget narratives, amendments, modifications; and planning and managing position and code control, cost allocation and associated cost modeling methodologies and concepts.  Significant experience managing child welfare funding sources from state, federal, and local governments and required cost allocation, and cost modeling methodologies and concepts.

• Substantiated experience leading complex purchasing and contracting operations, credit card programs, strategic sourcing and vendor performance management functions; planning, developing, and implementing RFP/RFQ/RFI policies and procedures, identifying and documenting end users’ requirements, negotiating contracts and service agreements, developing cost/pricing strategies and cost reduction analysis criteria and associated budgetary processes,
   
• Verifiable experience performing financial audits, and developing and implementing corrective action plans, policies and procedures.

• Significant experience with planning and implementing financial systems automation, financial systems reconciliation and modifications, and developing business intelligence, financial dashboards, and reporting solutions.
   
• Significant experience interpreting and analyzing public legislation and developing financial and programmatic public policies, strategies, recommendations and options to maximize funding and ensure compliance.

• Excellent written and verbal communication skills, and in particular, the skills to clearly communicate and articulate complex financial, budgeting, accounting, and contracting information to non-financial individuals such that they understand and are able to use the information for business decisions.  Verifiable experience developing and making presentations to senior executives and public boards, governing bodies and commissions.

What else should I know?

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Management Test Battery (Weight: 30%): Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resource Management; Team Building; Communication, Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit Management Test Battery. Please note: this examination is only held in San Francisco. A passing score must be achieved on the Management Test Battery to continue in the selection process. This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review. 

Supplemental Questionnaire (Weight 70%)  Candidates who achieve a passing score on the Management Test Battery (MTB) will be emailed a Supplemental Questionnaire that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to: performing financial audits, business intelligence, understanding of policies, and strategies, governmental accounting, budgeting, knowledge, of welfare funding,  complex purchasing and contracting operations, and other closely related functions.

A passing score must be achieved on the exam to be placed on the eligible list and continue in the selection process. Additional selection processes, like interviews, may be conducted by the hiring department prior to making final hiring decisions.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.