Career Opportunity

Capital Grants Manager (1824 Principal Administrative Analyst)

Recruitment: RTF0133855-01127553

Published: November 10, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Application Opening:  November 10, 2023

Note:  Applications not following the application procedure cannot be considered.

Application Deadline:  Apply immediately.  This announcement may close at any time after 12:00 p.m., Monday, November 20, 2023.

Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park rangers, custodians, electricians, painters and planners and capital project managers. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

Role description

The Capital and Planning Division is responsible for delivering a portfolio of over 80 Capital Improvement Projects with a value of over $600M to San Francisco City parks. In addition to improvements to existing recreational facilities in the city, the division is also responsible for the identification, acquisition and development of new parks and facilities, and aligning the delivery of new parks and park improvements with San Francisco City goals and policies, and residents’ needs.  Together with community members and park advocates, the Capital and Planning Division strives to create and renovate parks that solve social problems and enhance community resilience.  

We're looking for a Capital Grants Manager to join our team.  Under general supervision of the Budget Manager, the Capital Grants Manager interprets and monitors Federal, State, and Local grant regulations, policies, and procedures.  Researches, evaluates, and recommends federal, state, and local grant funding programs; determine compatibility with a variety of capital project types including construction or renovation of renovated of recreational and park facilities, pedestrian and bike paths, natural area restoration and enhancement, historical structure rehabilitation and structural seismic retrofits; and present a summary findings and recommendation to management team for decision-making purposes.

Identifies federal, state, and local grant funding programs for workforce development, nature programming, and construction of small-scale urban farming, or native plant restoration project, as requested by management. Provide on-going guidance with grant applications and implementation of grant-funded projects.

Maintain and strengthen local and regional partnership for grant opportunities. Collaborate with non-profit partners including Trust for Public Land, San Francisco Parks Alliance, and individual park community organizations on partnership projects and guide the development of Memorandum of Understandings that comply with City procurement and grant requirements.

Prepares grant applications including scope of work, budgets, and schedules. Coordinates preparation of environmental compliances, photos, maps, site control documents for applications

Prepare and present Recreation and Park Commission and San Francisco Board of Supervisor reports and legislation to apply for and accept grant. Coordinate reviews by the City Controller’s office, and the Mayor’s Budget Office, and present materials to Budget and Finance Committee and Board of Supervisor’s Meeting as needed.

Administers grant agreements, coordinates completion and submission of progress reports and performance reports; reviews, revises, and edits reports, invoices, deliverables to ensure consistency and compliance with grant obligations and reporting requirements; prepares and submits contract amendments, invoices and supporting documents and correspondence; and prepares completion reports upon closeout of agreement.

Oversee project compliance with the California Environmental Quality Act, Federal Environmental Policy Act, Section 106 Act, and Executive Order N-6-22 as required.  Coordinates project site visits and grantor acknowledgement throughout the project phases.

Initiate grant appropriation and train finance staff on each grant program reimbursement procedures, provide review of all grant reimbursement packets, resolve issues with delayed or lost payments request and work with finance staff to assure all grant funds are recovered.  

Resolve a variety of site control issues working with Management, City Attorney, Real Estate Division staff and Assessor Recorder’s Office.

Gather community demographic data using Census 2020, California State Parks Community Factfinder, EnviroScreen 4.0, Recreation and Park Equity Communities Analysis, etc.  Gather data on Climate Change or Sea Level Rise using a variety of science-based tools.

Participate in State and Regional meetings and workshops pertaining to the development or refinement of grant program criteria; analysis deficiencies in existing grant criteria programs that could negatively impact or disqualify our city from benefiting from the program, and/or communicate finding to grant administrator to influence final guidelines.

This position oversees an 1822 Administrative Analyst to provide grant support.

How to qualify

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e. special conditions) may apply to a particular position and will be stated on the job ad.

Possession of a baccalaureate degree from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Special Condition:  24 months of Contract Administration experience

Desirable Qualifications:

• Proficient presentation skills are important as this position needs to present grant documents to the Board of Supervisors and department head and managers.
• Extensive knowledge of State and Federal grant and capital projects.

Verification of Experience and/or Education

Applicants may be required to submit verification of qualifying education and experience, at any point in the application, examination or departmental selection processes. Verification of work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of service, and signature of the employer. San Francisco City and County employees do not need to submit verification of their City employment, but must submit verification of outside experience. San Francisco City and County employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1.

For information on how to verify education requirements, please visit How to Verify Education Requirements.

What else should I know?

Appointment Type:  This is a Temporary Provisional appointment. This position is excluded by the Charter from the competitive Civil Service examination process, is considered “at will” and serves at the discretion of the Appointing Officer with appointment duration of up to three (3) years. 

Compensation:  $131,248 - $159,562 annually

Application Procedure:  Please include a cover letter describing why you are interested in this position, why you are interested in working at SF Recreation and Parks, and how you meet both the Minimum and Desirable Qualifications.

In addition to submitting an online application, applicants must complete and submit a supplemental questionnaire. ONLY applicants who submit an online application, cover letter, AND the supplemental questionnaire will be considered for participation in the department's selection process.

Minimum Qualification Supplemental Questionnaire (MQSQ):

Candidates are required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.  The link to the MQSQ is:

https://forms.office.com/g/Rkw1pLa6HD

Note:  Applications not following the application procedure cannot be considered.

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.  Applicants selected to advance will interview Tuesday, December 5 and if further advanced, also on Monday, December 11.   Please be prepared to submit the required verification of qualifying education and experience when requested.

Contact: For questions about this position or how to apply, please contact Margarita Recinos at margarita.recinos@sfgov.org

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents

Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Race and Social Equity Statement
We believe that parks and open space in San Francisco provides the opportunity to model equitable access for all.  With this belief, San Francisco became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. The Recreation and Park Department’s goal is to close the gaps and improve equity and access to quality parks and open space, and recreation activities for historically marginalized communities.  

We envision a department that proactively infuses racial and social equity in its internal operations.  With a multi-disciplinary team of talented individuals - gardeners, recreation leaders, park rangers, custodians, craft shop personnel, park and recreation managers and more, the department is committed to doing its part to provide equitable access to parks and programs for all the communities we serve to enjoy, as well as foster a work environment where our differences are celebrated, and everyone has what they need to thrive regardless of their race, age, ability, gender, sexual orientation, ethnicity, or country of origin.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.