Career Opportunity

Junior Management Assistant- Business Strategy and Performance Division, Wastewater Enterprise- SFPUC (1840) (141694)

Recruitment: RTF0141693-01155786

Published: November 29, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

• Application Opening: 11/29/2023
• Application Filing Deadline: 12/3/2023
• Annual Salary: $78,858 - $95,888
• Recruitment ID:  141694; RTF0141693-01155786
• APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
Who are we?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,500 employees working in seven counties with a combined annual operating budget of over $1.65 billion.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at www.sfwater.org

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

Wastewater Enterprise

SFPUC’s Wastewater Enterprise (WWE), with approximately 500 employees and an annual operating budget of $406 million, operates and maintains San Francisco's combined sewer system and wastewater treatment facilities to protect public health and the environment. These services extend across eight urban watersheds, nearly 2,000 miles of pipe, and benefit every resident and visitor of San Francisco.

WWE operates three all-weather wastewater treatment plants and one wet-weather facility, the entire system also includes pump stations, transport/storage facilities, and combined sewer discharge structures to treat an estimated 34.5 billion gallons of wastewater in a typical year. In addition to treating wastewater, WWE also produces biosolids, a nutrient-rich soil-like product used as a synthetic fertilizer-replacement and soil, and a new Recycled Water Treatment Facility is being constructed to produce approximately 1.6 million gallons per day of recycled water which will be used for non-drinking purposes such as irrigation and lake fill.

Role description

Project: Wastewater Enterprise Recruitment and Hiring Process Review and Assessment Project

Under the Business Strategy and Performance Division Manager, the 1840 Jr. Management Assistant will assist Wastewater (WWE) personnel, including the WWE Assistant General Manager, division managers, supervisors, HRS staff, and other internal and external stakeholders related to hiring and recruitment matters. This position will provide needed assistance related to critical hiring needs by providing analytical and administrative support in updating WWE's hiring and recruitment processes and procedures.

Essential Functions:

1. Serves as part of the Wastewater Enterprise (WWE) Departmental Personnel Liaison (DPL) team
2. Working independently, performs analytical and administrative management functions in the areas of recruitment operations associated with this project.
3. Review current WWE staffing needs, administrative hiring process and related requirements
4. Identifies and recommends new and effective timelines associated with hiring requests and enterprise-wide staffing needs.
5. Develops effective and concise methods for assisting divisional hiring managers with recruitments and making strategic recommendations.
6. Reviews and conducts research related to project implementation, tracks progress and identifies issues requiring review and reassessment.
7. Creates, tracks, and implements new and updated processes methods and tools for effective recruitment and hiring processes.
8. Assists in the preparation and coordination of quarterly hiring plans and priorities, and position hiring tracking
9. May supervise and evaluate clerical and technical support staff by delegating and reviewing work assignments, counseling, and assisting on performance evaluations, and coordinating duties to ensure that procedures, policies, and regulations are followed.
10. Gathers information, plans, organizes, compiles, coordinates, and submits necessary reports and paperwork; Updates hiring process tracking documents and reports
11. Assists with advising hiring managers on policies and procedures related to hiring and selection in consultation with Human Resource Services
12. Coordinates with WWE managers and subject matter expert interview panelists to gather and complete documents in preparation for candidate interviews
13. Administers hiring, interview and selection processes using Departmental work flows and City applicant tracking applications (i.e., Smart Recruiters)
14. Schedules and coordinates in-person and video conference interviews, assists with administration of interview process
15. Reviews interview scoring documentation for completeness, compiles required candidate in hiring process information, and submits complete selection packets
16. Assists with Enterprise-wide administrative needs.
17. Other duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS

Education: Possession of a baccalaureate degree from an accredited college or university.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Experience coordinating personnel recruitment functions in a large public agency
• Experience working in the public sector and familiarity with Civil Service Rules, City policies and processes and union agreements
• Experience/familiarity with Smart Recruiters applicant tracking system used to manage and communicate with candidate pools and schedule interviews
• Experience managing time-sensitive tasks using workflows, sound business tools and practices
• Proficiency in computer applications --- including Microsoft Office, Excel, Outlook, or similar e-mail, word processing, spreadsheets, or database programs –-- to prepare correspondence, reports, and other documentation
• Familiarity generally with the job tasks and responsibilities of personnel working in wastewater operations, industrial, or construction facilities
• Ability to identify and resolve problems proactively and creatively
• Excellent organizational skills
• Strong written and verbal communication skills

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Anna Owens and aowens@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.