Career Opportunity

Poll Worker Recruitment Coordinator – San Francisco Department of Elections (1404 Clerk)

Recruitment: REF35263B

Published: December 22, 2023

Accepting applications until: January 12, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Department Background

The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco. Department staff work year-round to ensure that every eligible San Franciscan has easy access to safe, barrier-free registration and voting options. The Department also works continuously to improve its elections programs with the goal of making them ever more efficient and responsive to the needs of San Francisco voters.

The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents. (To learn more about our internal racial equity goals, please read the Department’s 2021-23 Racial Equity Action Plan.)

The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.

Role description

Position Description

In preparation for the March 5, 2024 Presidential Primary Election, the Department is seeking applications for seasonal positions of Poll Worker Recruitment Coordinator.

Beginning a few months before each election, Poll Worker Recruitment Coordinators work to recruit, assign, and support paid volunteers who will serve as poll workers on Election Day. As part of this process, Coordinators assist with reviewing applications of prospective poll workers and enrolling both new and returning poll workers in training classes. Coordinators organize poll worker assignments with each coordinator typically being responsible for staffing polling places with 3-5 poll workers.

Essential Tasks and Responsibilities: 

• Maintaining regular communication with poll workers via mail, email and phone.
• Utilizing the Department’s Election Information Management System (EIMS) to process poll worker applications and enroll poll workers in training classes.
• Employing Excel spreadsheets to organize poll worker assignments, ensuring all Election Day sites are fully staffed.
• Demonstrating substantial persuasive skills ensure volunteers are interested in serving
• Performing other election-related duties as needed.

Position Schedule, Requirements, and Work Location

This is a seasonal position, with the start date contingent upon completion of the hiring process. The Department is looking to have the person in this position start on January 29, 2024. The end date for the position is approximately the second week of March 2024, with opportunity for assignment extension depending on the operational needs of the Department in the post-election cycle.

Work will be on site at the Department of Elections Office at City Hall, San Francisco, CA. Work hours will vary in accordance with the demands of the election cycle and will range between 40 and 60 hours per week. Although most work is expected to be completed during normal workday hours, 8 a.m.-5 p.m., Monday through Friday, employees must be available to work overtime both during the week and on weekends as necessary. Overtime hours will be paid at 1.5 the hourly rate.

This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf

Position Salary: $28.925 to $35.15 hourly

$60,164 to $73,112 annually

How to qualify

Minimum Qualifications:

One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

Substitution:  Completion of an approved City and County of San Francisco Clerical Administrative Training program, or completion of a clerical training program (240 hours), or 15 semester units (or equivalent quarter units) of coursework from an accredited college or university may substitute for up to 6 months of required experience.

Desired Qualifications:

The ideal candidate will:

• Have demonstrated ability to learn new subject matter in a short period of time
• Possess public speaking experience, outreach experience, or teaching experience
• Possess a high level of computer literacy, particularly proficiency with Excel, Outlook, and databases
• Be meticulously organized and able to maintain enthusiasm, patience, and a positive demeanor
• Have a strong work ethic and a can-do attitude
• Commit to a flexible schedule including some overtime and evening and weekend hours
• Possess a basic understanding of San Francisco geography and neighborhood location/demography
• Demonstrate a commitment to excellent public service and impartiality

To be considered for this position, applications must be received by 5:00 p.m., Friday, January 12, 2024.

If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.