Senior Policy and Data Analyst - Fleet Management (1823)

Career Opportunity

Senior Policy and Data Analyst - Fleet Management (1823)

Recruitment: RTF0130579-01134185

Published: February 01, 2024

Contact:

Connie Poon - Connie.Poon@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: City Administrator
Job class: 1823-Senior Administrative Analyst
Salary range: $119,444.00 - $145,158.00
Role type: Temporary Exempt What does this mean?
Hours: Full-time

About:

The Office of the City Administrator and its 25+ divisions and departments operate core internal and public-facing services in San Francisco.

The Office of the City Administrator’s Mission and Vision

Our vision is to lead the nation in public administration and to enable City departments to effectively deliver critical public services. We aim to help the city run better, to connect San Francisco residents and constituents to the vital public services they seek, and to create a meaningful and diverse work culture that is the place of choice for people who are invested in a career in public service.

We are committed to ensuring that the City's services are inclusive, efficient, equitable, and culturally competent for San Franciscans of all races, ethnic backgrounds, religions, and sexual orientations. This commitment requires comprehensive review and thorough analysis of existing practices and policies to remove barriers to real inclusion.

We are also committed to ensuring that the Department is a safe, equitable, and inclusive workplace for individuals of all races. This includes creating opportunities for hiring, promotion, retention, training, and development, particularly for Black, Indigenous, and people of color (BIPOC).

We offer flexibility with a hybrid remote and in-person work environment in our office in San Francisco, California. (Must be a California resident.)

To learn more about our departments, divisions, and programs, visit: https://sf.gov/departments/city-administrator

About Fleet Management:
The Fleet Management Department (also known as “Central Shops”) provides fleet services to over 70 City departments with a combined municipal fleet of approximately 8,000 units. Central Shops is responsible for asset management, maintenance and repairs, motor pools, fueling services, vehicle acquisitions and disposals, equipment specification writing, fueling, and more. Central Shops operates six maintenance and repair facilities across the City and maintains and repairs various types of vehicles and fleet equipment, ranging from passenger vehicles to highly specialized equipment like fire engines and street sweepers. In addition to these fleet management functions, the Department also manages the administrative functions, including procurement, finance, performance reporting, department service level agreements, vehicle leasing and pool programs, legislative mandates, strategies for building a zero emissions fleet, and more.

Role description

Under general direction, the Senior Policy and Data Analyst plans, organizes, leads and/or participates in complex, sensitive and detailed analytical work related to fleet management and related projects. Duties include, but are not limited to policy analysis, implementation of various programs, preparing reports, performing complex data analyses, conducting research and developing benchmarks, measuring organizational performance, coordinating/conducting trainings, and conducting presentations to management, departments, officials and stakeholders.

Below are descriptions of two critical initiatives that the Senior Policy and Data Analyst would support and/or lead on:

Environmental Policy Tracking, Analysis, and Planning – this position will lead and/or support the tracking of local, state, and federal environmental policies related to zero emissions vehicles. As an example, Fleet Management is currently working to implement the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) regulation. This regulation requires that 50% of our heavy-duty vehicle purchases are zero emissions. Fleet is working to capture the types of vehicles available, meet with manufacturers to understand what vehicles are in the pipeline, map out the EV charging infrastructure for City vehicles, study the development of a City-owned and used hydrogen fuel cell station, and much more. This could include a variety of data analytics projects, grant writing, and strategic planning.
Using GPS Telematics Data for Fleet Rightsizing – this is one example of a project that Fleet is implementing using our GPS telematics data, though there are many ways we use and could use our GPS data to improve fleet operations. The Senior Administrative Analyst role could be responsible for leading this initiative, which would include analyzing data to make recommendations as to if and how the City’s fleet should be reduced in size. The position would lead and/or support the communication of this effort to other City departments and leaders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Research, analyze and evaluate complex and diverse fleet management programs and special projects with highly visible issues; may direct and manage operational activities; respond to informational requests of sensitive nature; and may represent the department to stakeholders.
Assist in the development of new programs; develop specification documents; coordinate departmental and/or citywide implementations and enhancements.
Monitor activities and measure performance, interpret results and analyze trends, prepare memoranda and reports, and make recommendations to further program development and continuous improvement.
Develop communication, outreach and training materials for internal and external use; coordinate and/or conduct trainings with other City departments; assist in the management of published content on the department’s intranet site.
Analyze existing and proposed legislation, regulations and policies; evaluate and forecast fiscal and operational impacts; prepare summary reports and advise management.
Research grant opportunities; support or lead in preparing grant applications.
Work with vendors, consultants, and project managers in the development, testing, and implementation of information database systems and related system enhancements; perform in the capacity of an in-house systems liaison/administrator to provide support, guidance, and training for departmental staff and other City departments; create and disseminate scheduled and ad-hoc reports using built-in and other reporting tools.
Analyze data extracted from multiple systems, including asset management, telematics, reservation systems, etc.; make use of analytical tools such as Excel, Access, R, and other business intelligence tools where applicable.
Assist in the administration of system contracts and management of contractors, consultants, and others.
Perform other duties and responsibilities as assigned.

DESIRABLE QUALIFICATIONS:

Comfort with performing data analytics using Microsoft software, including Power BI and Excel
Experience submitting local and/or state grant applications
Clear written communication style, with the ability to summarize complex documents or ideas concisely
Understanding of or interest in strategies to create Zero Emissions Fleets – specifically around vehicle availability, grid capacity, and charging infrastructure
Interest in learning about fleet management and City operations
Kindness, curiosity, ability to learn on the go, creative thinking, and well-developed analytical skills

How to qualify

Education:
Possession of a baccalaureate degree from an accredited college or university and

Experience:
Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

Select the "Apply Now" button and follow instructions on the screen

Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not before February 21, 2024.
Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.
Your application MUST include a resume. To upload these item, please attach using the "additional attachments" function.

For best practices on the application process, please visit Apply for Jobs in the City and County of San Francisco Best Practices Guide. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact the Senior HR Analyst at Connie.Poon@sfgov.org

Condition of Employment:

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY).

All your information will be kept confidential according to EEO guidelines.