Career Opportunity

Human Resources Analyst – Employee Safety Division (ESD) and Administration (ADM) Human Services Agency (1241) (EXEMPT)

Recruitment: REF38379A

Published: February 28, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This is a Temporary Exempt (TEX) Category 18 Appointment. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of this appointment shall not exceed 36 months (in 6-month increments).

Application Opening: February 28, 2024

Application Deadline: March 13, 2024

Compensation: $90,922- $133,848 Annually

Classification Specification: https://careers.sf.gov/classifications/?classCode=1241&setId=COMMN

At the San Francisco Human Services Agency, we believe in a San Francisco where everyone has the opportunity and support to achieve their full potential.  We are comprised of the Department of Benefits and Family Support, and the Department of Disability and Aging Services, and are united by our commitment to deliver essential services that support and protect people, families, and communities.

From financial, nutritional and employment support to child and adult protective services, health care coverage, affordable childcare, and in-home services for older adults and persons with disabilities, our team lends support for all in need.

Our Commitment to Racial Equity

As we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thrive--no matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin. Click here to learn more about what this commitment looks like in action.

Role description

Under general supervision, performs professional-level human resources work in one or more of the following areas of activity: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; safety, administration, and personnel training.

Essential Duties and Functions

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.

When Assigned to the Employee Safety Division

Under general supervision of the Employee Safety Manager, the incumbent performs professional-level human resources work. The 1241 Human Resources Analyst will support the San Francisco Human Services Agency's Employee Safety Division.

1. Developing and coordinating communication of employee safety protocols to disseminate to Agency employees.

2. Coordinating employee safety training.

3. Investigating and resolving matters related to workplace safety.

4. Conducting research and records reviews related to employee safety concerns and make recommendations.

5. Drafting reports and correspondences related to workplace safety.

6. Monitoring and tracking data, including trends, related to employee safety and make recommendations.

When Assigned to the Administration Unit

Unger general direction performs professional-level human resources work. The 1241 Human Resources Analyst will assist with and support the San Francisco Human Services Agency's Administration Unit, which includes, but is not limited to, payroll, leaves of absences, workers’ compensation and policy.

1. Collecting and analyzing human resources data (e.g., absence management, workers’ compensation costs, bargaining, etc.).

2. Employee data management – collecting, organizing, and retaining employee data.

3. Through research, investigation, and analysis, respond in writing and in-person to inquiries, complaints, appeals/protests in union grievances, arbitrations, administrative hearings, and before external entities.

4. Prepare written materials including reports, letters, memorandum, policies and procedures.

5. Evaluate and process leave requests (e.g. FMLA/CFRA, FFWO), accommodation requests (e.g., return-to-work medical notes), workers’ compensation claims, ergonomic requests, etc.

6. Collaborate with internal and external partners to make determinations on employment actions.

7. Make recommendations on human resources policies and procedures to employees, supervisors, and managers.

8. Recommend, draft, and implement process improvement initiatives and department-wide plans or projects.

How to qualify

Education

1. Possession of a baccalaureate degree from an accredited college or university.

Education Substitution

Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training. (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:

Employee Safety Division

1. Experience with workplace safety, illness and Injury Prevention Plans, or workplace violence prevention.

Administration Unit

1. Skilled in data analysis, HRIS design and maintenance.

2. Persuasive writing skills.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification of Experience and/or Education

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, or disqualification or may lead to lower scores.

Selection Procedures    

The selection process will include the evaluation of applications in relation to the minimum qualifications of the position. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.

If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to continue in the selection process.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

What else should I know?

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit: https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carmen K. Lewis, by telephone at (415) 557-5241 or by email at carmen.lewis@sfgov.org.

 All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.