Career Opportunity

Budget Manager – San Francisco Human Services Agency (1825) (141728)

Recruitment: RTF0141727-01131411

Published: February 29, 2024

Accepting applications until: March 11, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

• Application Opening – February 27, 2024
• Application Deadline – March 11, 2024
• Compensation: $146,952 - $192,478 Yearly https://careers.sf.gov/classifications/?classCode=1825&setId=COMMN
• List ID:  PBT–1825-141728; RTF0141727- 01131411

At the San Francisco Human Services Agency, we believe in a San Francisco where everyone has the opportunity and support to achieve their full potential.  We are comprised of the Department of Benefits and Family Support, and the Department of Disability and Aging Services, and are united by our commitment to deliver essential services that support and protect people, families, and communities.

From financial, nutritional and employment support to child and adult protective services, health care coverage, affordable childcare, and in-home services for older adults and persons with disabilities, our team lends support for all in need.

Our Commitment to Racial Equity

As we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thrive--no matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin. Click here to learn more about what this commitment looks like in action.

Role description

Under the general supervision of the Human Services Agency's (HSA) Budget Director, the Budget Manager leads the development and management of over $500 million of the Agency's annual budget, with a focus on services overseen by the Department of Disability and Aging Services, and/or HSA Administration Division or the Department of Benefits & Family Support

Essential Tasks and Duties

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.

1. Plans, develops and directs the production of highly complex departmental budget(s) factoring in different job classification types by claimable activities and length of time the activities are performed; aid caseload, service hours, and monthly assistance benefit levels; a state authorized methodology for allocating non-personnel direct costs; and parameters for seeking revenue reimbursement such as sharing ratios, maintenance of effort, and capped allocations.
2. Maintains and monitors the utilization of the Agency's complex cost and revenue allocation model used for forecasting and budget planning by Budget and other Agency staff to ensure assumptions are regularly validated, proper data entry practices are followed; and discrepancies are addressed.
3. Establishes, coordinates, and manages complex grants and subvention funding; ensures the appropriate assignment of expenditure budget to state, federal, and local fund sources in accordance with claiming rules established by funding agencies; and develops, recommends, and monitors operational steps across various functional groups within the agency to ensure proper claiming of funding occurs.
4. Working independently, researches, analyzes, and makes policy recommendations on unique county welfare-related projects with significant financial impact or highly visible public issues. Directs as needed, mission-critical financial or operational activities, responds to information requests, including those of a highly sensitive nature; and may represent the department to the Mayor's Office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public.
5. Provides administrative and county welfare program analyses including complex budget and forecast modeling using financial systems, county expense or assistance claims, personnel, caseload, or time study data to high-level managers, deputy directors and/or department heads.
6. Advises management in the budget development and management process, including formulating policy and monitoring, reporting and interpreting budget documents.
7. Analyzes trends in expenditures and revenues for multi-year budgets; prepares financial/statistical reports for management, Mayor's Office, Board of Supervisors, Controller's Office, and other funding agencies.
8. Negotiates budget proposals within the department and with the Mayor's Office, Board of Supervisors, and other agencies.
9. Identifies and analyzes highly complex, state, federal legislation, policies, and procedures to project budget impacts; advises management on the consequences of proposed and pending legislation; and effectively presents recommendations.
10. Trains, supervises, and coaches professional level staff in the preparation of budget impact statements and recommendations; complex financial analyses; and budget related reports, agreements, and data entries for annual, supplemental, and multiyear budget requests.
11. Develops workplans; hires and manages staff; and evaluates staff performance.

How to qualify

1. Education: Possession of a baccalaureate degree from an accredited college or university;

AND

1. Experience: Seven (7) years of full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Experience Substitution:

• Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Education Substitution:

• Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

**Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. **

DESIRABLE QUALIFICATIONS:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Knowledge of county welfare programs, financial structures, regulations, and data sources.
• Experience tailoring and presenting quantitative information to diverse audiences
• Advanced experience with complex data or budget analysis in Excel (including: pivot tables, filters, formulas, functions, formatting)
• Ability to manage shifting priorities, frequent interruptions, and pressure to deliver analyses quickly and occasionally with incomplete information.

Verification of Education and Experience:

 Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly maybe cause for ineligibility, disqualification or may lead to lower scores. 

SELECTION PROCEDURES:

Supplemental Questionnaire Examination (Weight: 100%):

Candidates who meet the Minimum Qualifications will be invited to take the Supplemental Questionnaire Examination; this exam is designed to measure knowledge, skills, and/or abilities in job-related areas which plan, develop and direct the production of highly complex departmental budgets, establish, coordinate, and manage complex grants and subvention funding and skill to: communicate effectively orally and in writing; use logic and analysis to solve computer and systems problems; establish good working relationships with other employees.

Candidate scores on this examination may also be applied to other announcements involving other job titles when directed by the Human Resources Director.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process.

The above test components are considered standardized and, therefore, test questions and answers are not available for public inspection or review.

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.”

What else should I know?

Additional information

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst Ridwan Mohamednur by telephone (415) 605-5672 or by email at ridwan.mohamednur@sfgov.org. 

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.