Senior Governance & Reporting Analyst - Office of the Controller (1823)

Career Opportunity

Senior Governance & Reporting Analyst - Office of the Controller (1823)

Recruitment: RTF0116503-01132356

Published: March 09, 2022

Contact

Karena Phung - karena.phung@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: Controller
Job class: 1823-Senior Administrative Analyst
Salary range: $123,656.00 - $150,280.00
Role type: Temporary Exempt What does this mean?
Hours: Full-time

About:

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

The Systems Division of the Controller’s Office manages the City and County of San Francisco’s Enterprise Oracle and PeopleSoft Applications, which are branded locally as our People & Pay, Learning, Financials, Procurement, and Reports and Analytics systems. These applications provide a robust, integrated platform that delivers mission-critical services to 65 City Departments, eliminating the need for hundreds of independent legacy systems and customized applications. The division serves over 35,000 active City employees, 75,000 retirees, and 25,000 city suppliers with our centralized and integrated systems. The technology implemented and maintained by the Systems Division provides standardization, transparency, and efficiency for the City’s crucial business processes. Users are fully supported to ensure adoption of these interconnected functionalities. This is the layout of our product lines and support teams:

Role description

PMO Team description

The Project Management Office (PMO) team provides project management and software development tools, solutions and services to our business partners so they can work faster and better. We aspire to be the connective tissue that supports the core business operations of System Division so that our team is able to achieve our shared vision of making the System Division the partner of choice for City Departments.

The Role

The Senior Governance & Reporting Analyst reports to the Systems Division’s Program & Project Management Director and will be responsible for supporting the Division’s project management governance framework, performance reporting, demand management and portfolio management services in order to systematically improve data-driven decision-making, operational improvements, and integrated planning capabilities. This Senior Analyst will have the opportunity to mature the Division’s processes and governance, support a roadmap of PMO strategies and initiatives, and formulate viable recommendations to improve business operations and project management methodologies.

Responsibilities

Ensure compliance with Systems Division project management standards and encourage adoption of the project management life cycle
Oversee the project life cycle by monitoring processes, tasks, and metrics associated with the project portfolio; and measuring/reporting performance against the baseline scope, budget, time, and resources
Conduct project initiation, phase gate, and deliverables reviews, and facilitate regular project status reporting
Ensure the appropriate prioritization, categorization and routing of initiatives submitted through the project initiation process
Review and update current processes, templates and procedures, to incorporate leading practices and adapt to changing business requirements
Implement industry standard data governance practices
Drive continuous process improvement by collaborating with stakeholders on design of new solutions that enhance business performance and achieve established goals
Coach, mentor and assist team members to establish a consistent level of quality, accuracy, and compliance with departmental standards and internal controls
Performs other duties as assigned, including project management work on initiatives
Prepare and present performance, project, and executive reports
Ensure the effective maintenance of PMO applications, ensuring system administration, training, support, and reporting for users

A Successful Candidate Will…

Operate effectively with teams and executive management and be comfortable leading, negotiating and influencing. The candidate must have strong planning and organizational skills, broad understanding of project management, information technology service management, data governance, and reporting methodologies and best practices. To effectively support our stakeholder’s business objectives and policies, the candidate must have a strong understanding of the functional business areas supported by the Systems Division – City Finance, Accounting, Procurement, Budget, Human Resources, Benefits, Payroll, and Learning –and exceptional collaboration and communication skills.

The candidate is strategic and sees the big picture while also being tactical managing the details, understand interdependencies and constraints between systems and processes, and able to drive a project from start-to-finish. Strong oral and written communication skills are crucial, as well as ability to think clearly, analyze quantitatively, problem-solve, scope business requirements, and prioritize.

Impact of Results:

The System’s Division’s PMO governance framework is improved and more utilized, resulting in more successful project implementations, increased standardization of project delivery across business lines, and a more organized portfolio approach to project intake and prioritization to ensure System initiatives are well understood, prioritized and executed.

How to qualify

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and three (3) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and three (3) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

What else should I know?

Additional Information

All your information will be kept confidential according to EEO guidelines.

Specific information regarding this examination process are listed below.

Application Opening - December 7, 2021
Application Deadline - Continuous
1823 Senior Administrative Analyst Compensation Range

Additional Information Regarding Employment with the City and County of San Francisco:

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Vicente Centeno at Vicente.Centeno@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.