Personnel Technician - Human Resources Dept - City College of San Francisco (1203)

Career Opportunity

Personnel Technician - Human Resources Dept - City College of San Francisco (1203)

Recruitment: RTF0120218-01049279

Published: March 25, 2022

Contact:

Edward Tang - ehgtang@ccsf.edu

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: SF Community College District
Job class: 1203-Personnel Technician
Pay range: See job ad text below
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Position Based Test
Rule: Rule of 10
List type: Entrance

About:

City College of San Francisco is an urban community college with locations throughout the city. Our vision is to provide a sustainable and accessible environment where we support and encourage student possibilities by building on the vibrancy of San Francisco and where we are guided by the principles of inclusiveness, integrity, innovation, creativity, and quality. We offer an affordable opportunity for students to earn associate degrees, prepare for transfer, and pursue career and technical education. This is an exciting time at City College of San Francisco and the right person can make a major impact. Be part of positive change as we transform this dynamic institution for a successful future.

Department: Human Resources

Location: City College of San Francisco, Ocean Campus

Salary Range: $33.6047 - $40.7401 hourly

$69,898 - $84,739 annually

Application Opening: 03/25/2022

Application Deadline: 04/08/2022

This is a Position-Based Test conducted in accordance with Civil Service Rule 111A.

This recruitment is for multiple positions throughout the Department. We will contact applicants about positions whose requirements match their qualifications.

Role description

City College of San Francisco is looking to recruit two (2) full time (40 hours/week), full year (260 days/fiscal year) Personnel Technicians. Under supervision, the Personnel Technician performs various technical and clerical duties related to human resources activities in the areas of recruitment, selection, certification, classification, training, compensation, employee relations, employee benefits, employee and management training, computer information systems, general administration and special projects, and performs other related duties as required.

Essential functions of the 1203 Personnel Technician include but are not limited to:

1. Assists in organizing and compiling a variety of documents, materials and data related to employment, such as: preparing reports for departmental meetings; reviewing applications for minimum qualifications; validating screening and interview materials.

2. Coordinates the activities of personnel actions with various stake holders including but not limited to the selection of candidates, hires, separations, transfers, reinstatements, promotions, leaves of absences and suspensions.

3. Processes personnel actions in accordance with State, District, and Civil Service Rules and Procedures; prepares and processes a variety of forms and documents, such as: requisitions, separations, health and retirement benefits forms, state disability forms, certification, language proficiency approvals.

4. Serves as liaison and contact source for routine technical personnel matters related to the Equivalency process, health services, workers compensation, retirement processing, disability transfers, appointments, applicant/employee data tracking, training program information and schedules, labor contracts and grievance activities, examination and hiring status, notification letters, dates and deadlines, affirmative action procedures, and other general department information or activity.

5. Reviews information contained in a variety of documents to determine status or proper processing procedures for matters related to: work force and affirmative action compliance, certifying names for employment, obtaining special conditions or language requirements on positions, checking employment eligibility, status on various eligibility lists, determining disability accommodations, seniority rights, insuring completion of document processing for health services, retirement, workers compensation or disability benefits, confirming receipt of information for enrollment to various programs, updating statistical or computer data checking, timeliness of submitted appeals, requests or notices for personnel actions, State-mandated audits and reports, and salary placement.

6. Creates and maintains databases and spreadsheet files of human resource activities related to department position control system; program and training schedules, tracking systems for contract and grievance activities, employee records, certification information, appointment histories, affirmative action statistics, health and dental plan enrollment information, seniority rosters, requisition processing, examination applicant tracking, computerized reports and records maintenance, state qualifications and requirements, and other department specific database information.

7. Assists with research projects, makes contact with appropriate resources, review reports and correspondence on file, extracts relevant information from documents, compiles and organizes materials for submittal.

8. Performs other related duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

1. Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND

2. Ability to type/keyboard 40 words per minute.

Important Note: Please be clear in your application on how you meet the minimum qualifications listed above. Only the information entered in your application will be considered when determining whether you meet minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

To be considered for this position, the following materials MUST be submitted. Substitutions of the required documents are not permitted. To upload these items, please attach using the “Additional Attachments” function within the application process.

Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.
Current Resume.
Copy of all relevant transcripts and certificates.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

One year of full-time employment is equivalent to 2,000 hours of work experience (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours a week are not included in the calculation to determine full-time employment.

SELECTION PROCEDURES

Only those applicants who meet the minimum qualifications will be invited to participate in the Written and Multiple-Choice Examinations.

Multiple Choice Exam (Weight: 34%)

Candidates will be invited to participate in a multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas which may include, but are not limited to: conducting research, evaluating/examining information/data and exercising good judgment relative to that evaluation, and to comprehending and understanding written information.

Written Exam (Weight: 66%):

Candidates will also be invited to participate in a written examination, designed to measure their relative knowledge, skills and abilities in job-related areas which may include, but are not limited to: prioritizing multiple tasks and projects, communicating written information, knowledge of administrative and office procedures, and the ability to make the best decisions in pressure situations.

What else should I know?

A passing score must be achieved on all examination components in order to be placed/ranked on the Eligible List.

Certification: The certification rule for the eligible list resulting from this examination will be the Rule of Ten (10) Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12) months, and may be extended with the approval of the Human Resources Director.

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Exam Analyst listed at the end this job ad.

Medical Examination: Prior to appointment, at the Department’s expense, applicants may be required to take a tuberculosis (TB) screening test, medical examination, and/or drug test.

Benefits: New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

ADA Statement: Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

EEO Statement: It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the COVID Safety Campaign. All parties entering CCSF facilities must demonstrate proof of COVID vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

Additional Information:

Contact: ehgtang@ccsf.edu