Career Opportunity

Deputy Director, Finance and Administration (0952)

Recruitment: RTF0119484-01109456

Published: April 28, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The Department of Human Resources [DHR] consisting of approximately 200 employees is the central Human Resources agency/function for the City and County of San Francisco.

Our mission is to use fair and equitable practices to hire, develop, support, and retain a highly-qualified workforce. Our vision is empowered and diverse employees delivering excellent services to our communities through innovation, collaboration, and human-centered values. Our values define DHR’s deeply held beliefs and the principles of our organizational culture: trust, engage and value employees; develop the workforce for career mobility and to ensure service delivery; use technology to improve services and make information accessible; use simplified, consistent and documented processes to improve knowledge; develop and implement efficient, fast and user-friendly processes; be an Employer of Choice; start employees off right; recognize employee achievements; partner with others to solve problems; advance diversity, fairness and equity.

Compensation rate for this position is $134,446 to $171,600 annually (Range A).

Role description

Reporting to the Director of Human Resources, the Deputy Director of Finance and Administration is responsible for the financial, technical, and administrative infrastructure of the department.  Specific areas of oversight include, but are not limited to: budget, accounting, contracts and purchasing, the Citywide tuition reimbursement program, IT and network administration, data systems, and the Department’s online presence. Specific duties associated with each area are listed below.

The selected incumbent will be directly involved in the strategic development of financial and technical policies, procedures, and regulations for the department; provide staff assignments; set team objectives; and monitor the performance of team members. The Deputy Director of Finance and Admin will oversee an annual budget of approximately $120 million, and manage a team of nine IT and finance professionals.

• ACCOUNTING: Oversee the Department’s accounting activities; maintain and track spending for the department; authorize all expenditures; direct and approve all payments and purchases; and ensure compliance with City Accounting guidelines.

• BUDGET: Manage the annual budget process, in coordination with department finance staff; understand and advocate departmental priorities with City financial stakeholders – including the Mayor’s Budget Office, Controller’s Office, and the Board of Supervisors’ budget analyst office; direct budget entries; monitor department spending and cost recovery; negotiate with other departments, prepare and present financial reports and budget documents as needed.

• CONTRACTS: Oversee the Department’s contracting efforts; ensure timeline processing of departmental contracts, troubleshoot contracting and purchasing challenges; work with Department divisions to understand contract and purchasing responsibilities; oversee the City’s Personnel Services Contracts review process.

• CITYWIDE TUITION REIMBURSEMENT PROGRAM: Oversee the City’s Tuition Reimbursement Program, which is administered by DHR; ensure timely review of employee expense authorization and reimbursement requests; work with stakeholders on program questions and disputes; identify efficiency opportunities; coordinate the hiring of seasonal staff to support busy request periods.

• IT / NETWORK ADMINISTRATION: Oversee the department’s IT infrastructure, systems administration, and telephony for all employees; oversee Department helpdesk and support efforts; develop and implement IT policies; work with IT staff to plan for future needs and address present challenges; represent DHR in Committee on Information Technology (COIT) working groups; gain COIT approval for departmental technology projects and system/infrastructure requests as appropriate.

• DATA SYSTEMS: Oversee Department’s various databases; ensure systems are stable and secure; understand and enforce efforts to protect and maintain private and protected personnel data; support DHR divisions needs for queries, analysis, and reporting.

• WEBSITE: Manage the Department’s web presence in partnership with DHR’s external affairs division, including the Department’s primary website [sfdhr.org], and the E-Library; propose, review, and approve new web content and features; develop and administer a departmental intranet; ensure DHR’s web presence is compliant with City, state, and federal accessibility requirements.

THE IDEAL CANDIDATE

The ideal candidate will be an innovative finance and administrative professional who thrives in a fast-paced, team-oriented environment. This individual will be a creative, hands-on leader, troubleshooter, and strategic thinker who can bridge the gap between status quo and future needs, and who plays an instrumental role in helping DHR adopt technologies and practices that advance the department’s goals. This individual works well across disciplines and dispositions, and inspires and mentors team members.

• This individual must be an excellent communicator with highly developed writing and presentation skills. They are eager to understand and employ emerging best practices in public administration, in service to the team, and in support of the Department as a whole.

How to qualify

1.  Possession of a baccalaureate degree from an accredited college or university; AND

2. Three (3) years of managerial experience in accounting, financial, or budget management, of which, all years must include experience supervising professional-level staff engaged in one or more of the following areas: accounting, finance, budget, IT/network administration, or contracts.

Desirable Qualifications:

• A Bachelor’s degree and/or an advanced degree in public policy, public administration, government, accounting, finance, or a related field
• Experience in a large metropolitan public sector organization

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility or disqualification.

What else should I know?

All your information will be kept confidential according to EEO guidelines.

Selection Process

Application Material Screening

Candidates must submit a cover letter and a complete application summarizing their qualifying experience and education. The initial screening to advance in the selection process will be based entirely on the cover letter and application to identify those candidates whose profile most closely matches the duties of the job as described above, and desirable qualifications.

Final candidates will be invited to advance in the selection process which may include one or more of:

• The Management Test Battery (MTB).
• An interview
• Creating and delivering a presentation

Final candidates will be informed regarding the selection process components at the time of being invited to advance.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen
• Be sure to include a cover letter

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Application filing may close any time after April 15, 2022.  

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact Jen Lo at jen.lo@sfgov.org or 415.551.8946.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.