Human Resources Analyst - Citywide (1241) - REF9843H | City and County of San Francisco

Career Opportunity

Human Resources Analyst - Citywide (1241) - REF9843H

Recruitment: REF9843H

Published: May 18, 2022

Accepting applications until: May 19, 2022

Contact:

Verilyn Byrd - verilyn.byrd@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: Citywide
Job class: 1241-Human Resources Analyst
Salary range: $95,524.00 - $140,660.00
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Class Based Test
Rule: Rule of 10
List type: Combined Promotive and Entrance

About:

*This Job Ad has been amended to extend the filing period for this recruitment. This recruitment could close at any time but not before May 19, 2022. You are encouraged to file an application as soon as possible. If you have already applied to this specific recruitment, you do not need to apply again. *

THIS IS A CITYWIDE EXAM
San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our city's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Specific information regarding this recruitment process is listed below:
•   Application Opening: April 22, 2022
•   Application Deadline: May 19, 2022
•   Compensation Range: $78,520 to $115,570
•   Recruitment ID: CBT-1241-C00082

1241 Classification and Compensation Database here.

Role description

Human Resources Analyst Position and Responsibilities
This position will perform professional level work in one or more of the following areas of activity: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration, and human resources operations. This position may also coordinate the work of clerical and technical personnel. The responsibilities listed below are representative of the range of duties assigned and are not intended in inclusive list.

Administers and maintains the classification plan; designs and implements recruitment and selection plans; prepares class specifications in compliance with relevant laws and guidelines and insures consistency within class series and job families; and reviews requests to fill positions to ensure compliance with the classification plan.
Collects and analyzes data to determine important/essential duties and position allocation criteria; and interviews employees and supervisors to elicit and/or clarify job information and organizational relationships.
Conducts classification and salary surveys; collects, compiles and analyzes classification and wage data; interprets and administers provisions of memoranda of understanding; implements pay provisions of arbitration awards, mediated and grievance settlements; and reviews, analyzes, and processes requests for special pay premiums in accordance with provisions of multiple memoranda of understanding.
Participates in the collective bargaining process by conducting research; preparing comparability analyses and various reports in support of negotiation and arbitration.
Produces lists of eligibles for City employment: conducts job analyses, organizes recruitment activities, reviews employment applications, develops and administers selection devices, analyzes results, recommends passing scores, and creates eligible lists.
Provides information to departmental representatives, labor organizations, managers, employees, applicants, other agencies and the general public; interprets and explains human resources rules and policies; investigates allegations/complaints of unfair employment practices; and represents employing department on human resources matters before boards and commissions and in meetings with other departments.
Responds to appeals or protests of human resources decisions and/or procedures; and prepares and submits reports to the Civil Service Commission and may present the case before the appellate body, hearing officers or arbitrators.
Prepares written materials including letters, reports, memoranda, and forms with the aid of a computer.
Assists in the development, maintenance and administration of a departmental human resources program including hiring, training, performance management, leave management, position management, compensation; prepares reports, analyzes data and provides consultation and information to managers regarding human resources issues.
Evaluates requests for leave and ADA accommodation; administers requests to fill position, employee transfers, post-referral, hiring, appoint, onboarding and layoff processes; interviews and examines candidates; administers employee discipline.
Negotiates resolutions to grievances; investigates complaints of serious employee misconduct and complaints; enforces MOUs to ensure consistent departmental compliance with provisions, and; acts as a Skelly officer in employee disciplinary hearings.
Assist in responding to grievances; investigate complaints of employee misconduct; interpret MOUs, Civil Service Rules, and DHR procedures to ensure consistent compliance with provisions; assist with labor relations.
Coordinates processing of human resources transactions; reviews requests to fill positions; directs and reviews the preparation of requests to fill positions; tracks the certification and selection process; directs and participates in the processing of appointments; and receives, reviews and processes personal services contracts.
May include additional duties as assigned.

How to qualify

Minimum Qualifications
Education: Possession of a baccalaureate degree from an accredited college or university.

Experience: One (1) year of professional human resources experience in one or more of the following areas of activity: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration, and human resources operations.

Note: The Minimum Qualification Supplemental Questionnaire (MQSQ), as detailed below, must be submitted with your application. Link to MQSQ Form.

Substitution
Education Substitution: Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration, and human resources operations. (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

Experience Substitution: Completion of a 12-month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Program may substitute for the one (1) year of required professional experience

Verification of Education and Experience
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the final filing deadline. Information submitted after the final deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application by the application deadline: This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications. The MQSQ must be submitted with your application. Link to MQSQ Form. Failure to complete the MQSQ will result in your application being deemed incomplete.

Human Resources Analyst Written Core Examination (Weight 70%): Candidates deemed eligible and admitted to the examination process will be invited to a written multiple-choice test designed to measure knowledge, skills and/or abilities in job-related areas which may include, but is not limited to the following: ability to analyze and evaluate data and information; ability to exercise good judgment when evaluating information/data; AND ability to read, comprehend, interpret and/or apply written information, rules, procedures, regulations etc. relating to recruitment and hiring processes.

Human Resources Analyst Written Subtest Examination (Weight 30%): Candidates deemed eligible and admitted to the examination process will be invited to a written multiple-choice subtest, designed to measure knowledge, skills and/or abilities in job-related areas which may include, but is not limited to the following: basic knowledge of and ability to apply principles and practices used for recruitment purposes; basic knowledge of and ability to apply principles, practices, and procedures related to the development of examinations and selection devices; basic knowledge of and ability to apply principles, practices, and procedures related to classification and compensation; basic knowledge of and ability to apply principles and practices used for employee and/or labor relations; basic knowledge of and ability to apply, policies, rules, regulations, and laws relevant to hiring processes (e.g., Americans with Disability Act, Equal Employment Opportunity, Family and Medical Leave Act, etc.)

These are standardized multiple-choice examinations. In accordance with Civil Service Rule 111.11.4, inspection privileges do not apply to the questions and answers in these examinations.

The scores achieved on these examinations shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to re-take these tests again should you apply and be found eligible for a future announcement for which these particular tests are used. If the tests for a future announcement are held within 1 year of the date of these examinations, your scores will be automatically applied to that announcement. However, after 1 year, you will have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which these tests are used. Please note that, should you re-test, your re-test score(s) would become your official score(s) since it is the most recent.

Note: A passing score must be achieved on all examination components in order to be placed/ranked on the Eligible List/Score Report. The hiring department may administer additional position-specific selection procedures to make final hiring decisions.

Requests for an alternate test date may be considered in limited circumstances and must be submitted to the analyst listed in this announcement within five (5) calendar days of the announcement of the test date.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

What else should I know?

Eligible List/Score Report
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf.

Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website http://sfgov.org/civilservice/rules.

Additional Information Regarding Employment with the City and County of San Francisco:

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process. Select the “I’m Interested” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Verilyn.Radford-Bellamy@sfgov.org.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.