Career Opportunity

Collective Bargaining Coordinator - Employee Relations Division - Department of Human Resources (1842)

Recruitment: RTF0134180-01122317

Published: April 14, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The San Francisco Department of Human Resource's Employee Relations Division is accepting applications for a full-time Permanent Exempt (PEX) 1842 Management Assistant to serve as the Collective Bargaining Coordinator.

Specific information regarding this recruitment process are listed below:

• Application Opening: Friday, April 14, 2023
• Application Deadline: Sunday, April 30, 2023
• Recruitment ID: RTF0134180-01122317
• Appointment Type: Permanent Exempt (PEX) full-time, Category 18 and is limited to three years. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Role description

The general duties and responsibilities of this position are to act as the Collective Bargaining Coordinator under the direction of the Employee Relations Division (ERD) Director in preparation for and during the upcoming MOU bargaining cycle and manages the grievance administration process. Duties of this position include but are not limited to:

• Regularly communicates with all stakeholders (the City’s unions, bargaining teams, mediators/arbitrators) in the negotiation process regarding the bargaining session, mediation/arbitration matters, release time requests, grievances, and other related matters, while maintaining the master scheduling calendar.
• Provides logistical support during bargaining such as procuring office supplies, scheduling team meetings, reserving and setting up conferences rooms;
• Assists in finalizing all MOUs and filing with the Board of Supervisors;
• Coordinates grievance administration for the ERD team; logs in and assigns new grievances;
• Responds to inquiries on grievances and interfaces with City Attorney's Office;
• Maintains the grievance, settlement, and arbitration databases for reporting and evaluation;
• Processes settlement agreements, route for signatures;
• Maintains ERD electronic files and ERD file room, bargaining files upon completion of negotiations, DHR ERD webpage and E-Library;
• Maintains both union contact lists and internal contact lists;
• Manages the ERD general inbox, maintains department phone line/voicemails and U.S. Mail;
• Responsible for reporting ERD performance measures;
• Manages expedited arbitration calendar and coordinate schedule with arbitrators;
• Assists vendors with the City vendor approval process;
• Assists ERD Director with creating bargaining budget and performing research in bargaining histories;
• Processes all invoices related to outside negotiators, mediators/arbitrators, court reporters;
• Participates in ERD senior staff meetings, evaluates current procedures and policies;
• Provides administrative and clerical support to the Employee Relations Division and the Employee Relations Director.

How to qualify

Minimum Qualifications:

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution: Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. . One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process. Select the “Apply Now” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, 
@flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.