Career Opportunity

1406-Senior Clerk

Recruitment: RTF0136231-01015031

Published: June 06, 2023

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About:

Appointment Type: Temporary Exempt (TEX), full-time position up to two years. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the appointment officer.

Application Opening – June 2, 2023
Application Deadline – June 16, 2023, at 11:59 PM (PST)
Compensation Range: $60,866.00 - $74,022.00 annually
Recruitment ID: RTF0136231-01015031

San Francisco Public Library (SFPL) is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse communities. The library system includes the architecturally significant Main Library in the city’s Civic Center, 27 neighborhood branch libraries, two administrative buildings and four bookmobiles. With a collection of more than 3.7 million items, and circulation exceeding 11 million each year, SFPL serves more than 6 million visitors annually. The library system has extraordinary political and fiscal support that mandates an annual funding allocation from the city’s property tax revenues, resulting in a budget of $171.2 million in FY 22. With a strong budget, SFPL has approximately 900 employees committed to outstanding public service.

San Francisco Public Library must build a culture, space, and workplace that is accessible and welcoming to all current and future employees, and to actively build an environment in which all people, regardless of background, identity, or ability, can be equal participants. In this way, our staff at all organizational levels can reflect the communities we serve. A safe, equitable workplace is an actively anti-racist workplace. Creating an inclusive workplace means aligning with the lived realities of people of color. Learn more about SFPL Racial Equity Commitment.

Role description

Under supervision, the Senior Inventory Clerk performs difficult, responsible and specialized clerical work and performs related duties as required. Essential functions include: interpreting, enforcing and carrying out existing methods and procedures relative to print shop operations; making regular contacts with other departmental personnel and providing information; gathering, preparing, photocopying and maintaining a wide variety of records, reports and documents relative to Public Affairs operations.

Essential Duties and Responsibilities:

• Manages all photocopying needs for bulk reproduction of materials for SFPL;
• Picks up and accepts delivery of all bulk reproduced material provided by vendors;
• Distributes flyers system wide, submitted by SFPL partners and community organizations;
• Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, microfiche viewers, fax machines and postage meters;
• Checks and reviews a variety of documents for completeness and accuracy;
• Files, maintains and retrieves documents, records and correspondence in accordance with established procedures;
• Receives and organizes staff requests for flyers and other graphic design support regarding library events;
• Processes mail: opens, time stamps, sorts and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail;
• Disseminates information and answers inquiries by communicating with departmental personnel, other departments and the public;
• Provides back-up support to SFPL meeting room coordinator;
• Orders and maintains supplies for the department; and
• Performs other related duties as assigned

How to qualify

Minimum Qualifications:

1. Two (2) years of clerical experience included preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail; AND
    
2. Ability to lift and carry objects weighing up 50 lbs 

Substitution:
Any one of the following may substitute for six (6) months of the required experience:

• Completion of a clerical training program (240 hours); OR
• 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
• Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of the application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. 

Information submitted after the filing deadline will not be considered in determining whether candidate meets the minimum qualifications. Applications completed improperly may be cause for ineligibility and disqualification.

Applications will be screened for relevant and qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates' qualifications. Only those applicants who most closely meet the needs of the department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to an interview.

What else should I know?

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Raymond Wang, by telephone at (415) 437-4829, or via email: raymond.wang@sfpl.org

All your information will be kept confidential according to EEO guidelines.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website.

Statement on Equity, Diversity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Additional Information Regarding Employment with the City and County of San Francisco

Information About The Hiring Process
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
General Information concerning City and County of San Francisco Employment Policies and Procedures
Benefits Overview
ADA Accommodation
Veterans Preference
Right to Work
Copies of Application Documents
Diversity Statement

Condition of Employment: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.