Career Opportunity

Ballot Processor – San Francisco Department of Elections (1402 Junior Clerk)

Recruitment: REF35227J

Published: February 12, 2024

Accepting applications until: February 16, 2024

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About:

Department Background

The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco. Department staff work year-round to ensure that every eligible San Franciscan has easy access to safe, barrier-free registration and voting options. The Department also works continuously to improve its elections programs with the goal of making them ever more efficient and responsive to the needs of San Francisco voters.

The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents. (To learn more about our internal racial equity goals, please read the Department’s 2021-23 Racial Equity Action Plan.)

The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.

Role description

Position Description

In preparation for the March 5, 2024 Presidential Primary Election, the Department is seeking applications for seasonal positions of Ballot Processor. The start date for this position will be between February 26, 2024 and March 6, 2024, and the end date will be approximately around March 12, 2024; the exact start and end date will be determined by the operational needs of the Department.

The Ballot Distribution division is responsible for processing return vote-by-mail and ballots for each election.  When the voted vote-by-mail ballots are returned to the Department, the staff of this division are tasked with extracting the voted ballots from the envelopes, preparing the ballots for tabulation, and, when necessary, assist with other election related duties in City Hall.

Under the supervision of the division Manager, this position will be tasked with recording and maintaining data, operating mail sorting equipment, removing vote-by mail ballots from envelopes, preparing ballots for tabulation, and assisting with other tasks on as-needed basis. 

Position Schedule, Requirements, and Location

Candidates must be willing to work flexible working hours, including on Election Day, March 5, from 10 p.m. to 8 a.m., if needed. Work hours will vary widely in accordance with the demands of the election cycle and will range between 30 and 70 hours per week. Position may require mandatory evening and weekend work. Overtime hours are paid at 1.5 the hourly rate.

Position requires sitting/standing for prolonged periods of time and lifting 20 lbs. Work will primarily be at the Department of Elections’ Office at City Hall, and occasionally at the Department of Elections’ warehouse facility at Pier 31.

This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf

Position Salary: $27.1625 hourly

How to qualify

Minimum Qualifications

Experience:
Six (6) months of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

Substitution:

Any one of the following may substitute for the required experience:

Completion of 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR

Completion of a clerical training program (240 hours); OR

Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

Desired Qualifications

• Experience with operating mail sorting machine
• Experience working with voting system vendor to tabulate ballots using central counting machines
• Experience operating sheet count machine
• Experience with using computer software (e.g., Microsoft Office, ballot tracking database, election specific programs, etc.)

To be considered for this position, applications must be received by 5:00 p.m., Friday, February 16, 2024.

If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.