Career Opportunity

8173-Legal Assistant-Public Integrity & Investigations-CAT22

Recruitment: RTF0126610-01122386

Published: September 14, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The San Francisco City Attorney’s Office is looking for a qualified and motivated legal assistant to join its Public Integrity & Investigations Team. 

About the Office

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents.  With just over 300 talented and dedicated employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments.  Our work empowers City leaders with effective, responsive, and creative legal solutions and representation so they can deliver critical public services, and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, identities, ideas, and lived experiences of our employees enriches our workplace and enhances our work.  We aspire to recruit, employ, retain, and promote talented individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, and age, and candidates with disabilities.  We have a clear vision: to be the place where a diverse mix of people want to come and stay, grow professionally, and find purpose and engagement, and where all employees feel welcomed and respected for their full authentic selves, and valued for their work and contributions to the Office and the City.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

To learn more about the Office’s efforts to provide a diverse, equitable, and inclusive workplace where employees feel they belong and can meaningfully contribute, please visit: https://www.sfcityattorney.org/aboutus/dei/

About the Public Integrity & Investigations Team

The Public Integrity and Investigations Team consists of one attorney team leader and investigators who support the work of all teams in the office.  This includes collecting and reviewing documents; locating, interviewing, and/or serving witnesses with legal process; preparing reports of interviews; conducting background and asset investigations; and preparing reports of investigative findings related to allegations of employee misconduct.  The legal assistant works under the direction of attorneys and/or paralegals, and performs a variety of paraprofessional legal duties.

Role description

Legal Assistant Position and Responsibilities: Legal Assistants work under the direction of attorneys and/or paralegals, and provide a variety of paraprofessional legal duties in a fast-paced, high-volume litigation practice.  The responsibilities listed below represent the range of duties assigned and are not intended as an exhaustive list.

• Assist in formatting and processing documents in Word, Excel, PowerPoint, and other common work applications. 
• Log case assignments to investigators and track workloads and deadlines.
• Assist with invoices and tracking contract renewal deadlines.
• Assist with discovery by collecting, managing, and reviewing documents obtained from litigants, City departments, and experts.
• Prepare subpoena orders and work with litigation vendor to obtain records from non-City entities.
• Work with databases such as Concordance, iPro Eclipse, CaseMap, and Text Map to organize, search, and review documents for relevance, responsiveness, and privilege.
• Organize and prepare documents, exhibits, and other materials in support of written reports and for use in interviews and legal/administrative proceedings.
• Review medical and client records as well as interview transcripts and prepare summaries.
• Proofread and cite-check investigative reports and legal documents.
• Assist with compiling witness and exhibit binders for use in interviews and reports.
• Assist with the presentation of evidence using PowerPoint and Trial Director.
• Assist with scheduling investigative interviews (both in person and remote); tracking investigator leave and reimbursement requests; and opening, maintaining, and closing physical and electronic case files.
• Manage evidence and supply rooms.
• Communicate with other counties and agencies to obtain records and recreate criminal histories.
• Initiate and assist in responding to Public Records Act requests.
• Communicate with counsel for represented parties to obtain document productions by secure FTP site and to log and track all document requests and productions.
• Enter final documents into Citylaw and to work with IT and Litigation Support to manage access to electronic files.
• Work with Department of Technology to request and process email productions.
• Assist with other projects and duties as assigned.

How to qualify

Minimum Qualifications

• Paralegal certificate from an ABA-approved program, or other significant work experience such that statutory requirements are satisfied (Bus. & Prof. Code § 6450 compliant).

Desired Qualifications

• Minimum 1-2 years of experience as a paralegal or legal assistant or 5+ years as a legal secretary providing proof of performing high level duties as described under Responsibilities section above.  
• Working knowledge of legal procedures, legal terminology, and court rules.
• Adept in Microsoft Office Suite.
• Experience with Adobe Professional, TextMap, and Concordance, iPro Eclipse, CaseMap, and Trial Director a plus.
• Familiarity with Webex and Teams including the ability to share documents and manage access. 

Salary and Benefits: The Legal Assistant position has a five-step salary scale ranging from $90,636 - $110,110.  The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills.  The City offers robust health, retirement and other benefits.  For more information please visit: https://sfdhr.org/benefits-overview.  Legal Assistants (classification 8173) are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

Appointment Type: Permanent Exempt (PEX) – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer

Application:  To apply for this position, please submit your resume and cover letter to SMARTRECRUITERS LINK by September 24, 2022.  Applicants who advance in the selection process must submit three professional references.

Application Opening:  09/14/2022

Application Deadline:  09/24/2022

Analyst Name: Marylou Remo

What else should I know?

• Information About The Hiring Process
• Conviction History
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement
•  

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.