Career Opportunity

Commercial Property Manager, Port of San Francisco (9395)

Recruitment: RTF0125851-01151406

Published: October 07, 2022

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About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Specific information regarding this recruitment process is listed below:

• Application Opening: 9/16/2022
• Application Deadline: 10/18/2022
• Compensation Range: $114,166 - $138,684 annually
• Recruitment ID: 126590 - RTF0125851

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, layberthing, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise operations. With some of the most flexible cargo handling facilities on the West Coast, as well as naturally deep water, the Port can handle various types of cargo such as, dry-bulk, neo-bulk, roll-on/roll-off, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

For more information about the Port of San Francisco, visit SFPort.com. Follow us on Twitter and Facebook.    

Role description

Under general direction, the Commercial Property Manager, implements programs for management, leasing and rental of Port land and buildings for retail, commercial and industrial tenants.  Position responsibilities may include an assignment specific to leasing activities only or a combination of leasing, special events coordination and property management duties.

The essential functions of this position include:

• Managing assigned Port property including inspecting leased space to determine if property is maintained in accordance with the lease.
• Inspecting properties by physically visiting rental sites on a regular basis in order to determine maintenance and repair needs.
• Ensures conformance with lease agreements; negotiates leases, contracts, agreements and permits with prospective and current tenants in accordance within the parameters of established Port policies and practices, legal restrictions and market conditions in order to maximize the potential income of the Port.
• Drafting leases, rental agreements and other documents in conformance with established policies and practices for review and approval of Port management and legal counsel in order to ensure that all agreements between tenants and the Port are clearly stated.
• Responds to and evaluates requests from tenants for repairs, improvements and modifications to existing leases in order to establish and maintain cooperative relationships with Port tenants while protecting the Port’s interests.
• Coordinates with the Port’s Maintenance Department to schedule repairs and improvements to common areas and leased space by initiating work orders, facilitating building permits and acting as liaison between tenants and inspectors, etc. in order to prepare space for new tenancies or to resolve maintenance and repair issues.
• Markets Port commercial, industrial and retail properties in accordance with Real Estate Division goals in order to maximize the value and utilization of the Port’s assets.
• Conducts market and feasibility studies related to marketing operations of retail, commercial and industrial property in order to provide current accurate information to be used in management’s evaluation and appraisal of proposed projects.
• Maintains accurate property management records by writing lease abstracts to document highlights of leases for the Port’s file and drafting reports documenting events, occurrences, agreements, and understandings in regard to tenant issues.
• Marketing Port properties for location filming, special events, and parking, including operating a Port motor vehicle in furtherance of the above referenced
• Assists the Special Event Coordinator with assessing impacts of outreach to Port tenants; supporting other city departments and state agencies with special event-related jurisdiction including the SF Police, Fire, Municipal Transportation Agency, the Entertainment Commission, Dept. of Public Health, Dept. of Emergency Management, California Alcohol Beverage Commission, state regulatory agencies and other external stakeholders
•  Works with maintenance to prepare facilities for special events.
• Responds to complaints regarding the facilities, noise, traffic, trash, etc. 
• Communicates with Port tenants and other external stakeholders on potential impacts of special events such as street closures or restricted access to Port facilities.
• Performing related duties and responsibilities as assigned.

How to qualify

Baccalaureate degree from an accredited college or university. 

AND

Three (3) years verifiable experience in commercial and/or industrial real estate property or asset management or in the development of financial agreements/transactions related to mixed use commercial or public/private development projects.

Experience which is restricted to apartment building or other residential property management will not qualify.

AND

Possession of a valid California driver’s license (to be presented at time of appointment). Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment.

Substitution:

Additional qualifying work experience may be substituted on a year-for-year basis for the required education up to two years (30 semester units/45 quarter units equal one year). A Master's or Doctorate degree from an accredited college or university in real estate, business administration with a finance or real estate concentration, or law degree with a real estate concentration may substitute for one year of the required experience.

The Ideal Candidate

The Ideal Candidate would have knowledge and experience in commercial real estate lease negotiations, administration and compliance; commercial property/asset management procedures; and related sales and marketing principles. This candidate would also have the ability to analyze the economic feasibility of proposed property uses, problem-solve, establish and maintain cooperative business relationships, and communicate effectively both orally and in writing.   

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

What else should I know?

Selection Procedures:
After application submission, candidates deemed qualified will be sent a link to complete subsequent steps to advance in this selection process, which includes the following: 

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight:  Qualifying)

This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Evaluation: (Weight: 100%)

Candidates will be prompted to complete a supplemental questionnaire as part of the online employment application process. The Supplemental Questionnaire is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in class 9395 Property Manager, Port.

Qualified candidates will be sent notices via email for completion prior to the creation of the eligible list.  Each notice will include the date by which responses must be received.  Failure to complete these steps by the established deadlines will result in disqualification.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process. 

• Select the “Apply Now" button and follow instructions on the screen 

Exam Analyst Information:  If you have any questions regarding this recruitment or application process, please contact the exam analyst, Tiaka Hyatt-Geter at tiaka.hyatt-geter@sfport.com.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. 

The duration of the eligible list resulting from this examination process will be twelve (12) months and may be extended with the approval of the Human Resources Director. 

Certification Rule: 

The certification rule for the eligible list resulting from this examination will be Rule of Seven (7) Scores.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference 
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.