Career Opportunity

Manager III - Office of the Controller (0931)

Recruitment: RTF0126535-01126315

Published: October 28, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

Specific information regarding this recruitment process are listed below:

Application Opening: 10/14/2022

Application Deadline: 11/4/2022

Compensation Range: $141,492 and $180,622 annually

The Manager III will be a part of the Controller's Office Accounting Suppliers and Operations Division (AOSD). AOSD’s primary mission is to control the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Annual Comprehensive Financial Report (ACFR), the Single Audit Report, and other reports required by federal, state, and local regulations. Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

Role description

1. ​​​​​Plans, assigns, trains, manages and reviews the work of systems accountants, principal and senior accountants, and analysts engaged in the reconciliation, monitoring, and analysis of financial systems records and accounts. Instructs AOSD fund accounting team and policy and chartfield team in most complex work involving fiscal policy, procedures, and analysis, including creating an ongoing process for Governmental Accounting Standards Board (GASB) Statement No. 84, Fiduciary Activities.
2. Directs the analysis, identification, and evaluation of systems requirements; directs the development of effective reports, enhancements, and interfaces; manages the development of functional specifications; directs and reviews systems testing; prepares, plans, and implements new or revised procedures; identifies and recommends sub-systems modifications and interfaces to ensure systems compatibility and data integrity; and develops long-term project plans.
3. Directs the development and implementation of citywide accounting policies and procedures; and ensures that the financial systems are compatible with accounting guidelines.
4. Determines new financial system reporting and processing requirements as a result of new legislation, regulations, and user requests; guides the revision of existing documentation; and recommends and leads the development and implementation of system enhancements with other information services, accounting, and systems division.
5. Directs the development of training programs for staff and departments in areas such as accounting and systems procedures; enforces citywide adoption and compliance to new and existing accounting policies and procedures, and financial system enhancements.
6. Leads the annual year-end closing process including budget carryforward, purchase order closeout/roll, expenditure and revenue accrual, revenue roll, analytical, and audits of accounting records, and establishes the new fiscal year operational requirements for compliance; prepare and approve non-project expenses related to year end accrual journal entries, reclass journal entries, prepare and update various debt worksheets and files for audit purposes, and support GASB compliance (including, but not limited to GASB 40, 72, 88, etc.).updates and revises financial systems instructions.
7. Establishes methods and procedures to monitor and control the integrity and reliability of financial systems. Directs the review of financial transactions to conform with existing fiscal and legal requirements; manages staff in reviewing financial documents, accounting reports of receipts, disbursements, and encumbrances affecting various funds and accounts to ensure conformance with budget and fiscal procedures, existing laws, ordinance and other fiscal requirements.
8. Centralize financial reporting work, document and streamline processes, and introduce staffing with expertise in identifying and reporting on fiduciary activities in fiduciary funds.
9. Direct and oversee process of downloading and obtaining monthly trustee statements, coordinating with Office of Public Finance (OPF) to validate detailed support of trustee payments, and updating internal tracking worksheet.
10. Collaborate with the Property Tax Unit, OPF, and Office of the Treasurer & Tax Collector (TTX) to prepare and approve voucher/payment in PeopleSoft and wire requests on tax distribution to the Fiscal Agent.
11. Directs the identification and development of complex financial system transactions, system tables, parameters, and functions.
12. Guides the development of a variety of written reports and recommendations. Presents and explains reports to management, accounting staff, and other stakeholders; plans and conducts meetings related to accounting issues, professional skills, and information issues through periodical meetings with departments and city’s annual year end workshops.
13. Manages city’s supplier management team which creates, maintains, and cleans up citywide records for suppliers and non-supplier payees.
14.  Manages all aspects of the Financial Accounting Service Team (FAST) of AOSD including resource allocation, MOU creation and finalization, and team member performance planning and evaluation to meet client departments’ needs and requirements. 
15. Performs related duties and responsibilities as assigned.

How to qualify

Possession of a Bachelor’s Degree from an accredited college and university with major coursework in accounting, business administration, financial management, or a closely related field that included course work in general and cost accounting;

Seven (7) years of full-time professional level experience in independently performing complex accounting, financial analysis, budget monitoring, and/or grant management, preferably in a public agency setting.  At least three (3) years of the required experience must include the supervision of professional staff in financial analysis and accounting.

Desirable Qualifications:

• The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.
• Experience with PeopleSoft Financials and Procurement
• Experience in governmental accounting and internal controls

What else should I know?

Supplemental Examination (Weight 100%): Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire via electronic mail the closing of the filing period. The Supplemental Questionnaire Evaluation serves as the examination for this position and is designed to measure knowledge, skills and/or abilities in job-related areas. A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to continue in the selection on process. Applicants will be given a deadline to return the Supplemental Questionnaire. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to eligibility list resulting from this process.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 6 months, and may be extended with the approval of the Human Resources Director.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams 
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karena.Phung@sfgov.org

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.