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Career Opportunity

Principal Administrative Analyst II - Principal Policy Analyst (1825)

Recruitment: RTF0130184-01149528

Published: January 13, 2023

Contact:

Karena Phung - karena.phung@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

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Department: Controller
Job class: 1825-Principal Administrative Analyst II
Salary range: $151,398.00 - $198,302.00
Role type: Permanent Exempt What does this mean?
Hours: Full-time
 

About:

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

This 1825 Principal Policy Analyst will work on the Controller's Office's Accounting Operations and Suppliers Division (AOSD).

AOSD’s primary mission is to control the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Comprehensive Annual Financial Report (CAFR), the Single Audit Report, and other reports required by federal, state, and local regulations, as well as the Countywide Cost Allocation Plan (COWCAP). Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

AOSD is responsible for monitoring, tracking, approving and establishing guidelines, policies and procedures for central accounting across all City departments, including all City funds and grants. The City’s online accounting system, PeopleSoft, is used extensively in this work. The City’s data warehouse and analytical tool, Oracle Business Intelligence (BI), and Excel are also heavily used. The Asset Management team of AOSD manages the City’s fixed assets recording and reporting.

Role description

Under general direction of the AOSD Director and Accounting Manager, this position independently supervises, leads, and develops complex and difficult works in the areas of Citywide financial & accounting policy analysis, financial systems analysis and support, procurement card (P-Card) program monitoring and control, emergency & disaster preparedness and responses as well as ACFR reporting.  This position supervises the design, composition and updating of the Controller’s Office Accounting Policies & Procedures in accordance with Federal, State and City rules, regulations, and standards as well as governmental accounting principles.  The complex policy analysis this position conducts include all aspects of the City’s accounting and financial operations.  The documentation and support this position provides on the City’s financial system encompass all 17 modules of the PeopleSoft Financials & Procurement system.

Essential duties include but are not limited to:

  • Supervises, researches, reviews, updates, and performs very complex analysis for the Controller’s Office Accounting Policies & Procedures on all financial and accounting subjects including Allocations & Abatements, Banking Services, Budgeting & Appropriation, Cash Receipts & Revenue, Contracts & Encumbrances, Debt, Emergency Procedures, Expenditures, Financial Reporting & Record Retention, Fixed Assets, Grants & Gifts, Interdepartmental Services, Inventory, Procurement Card, and Project Costing
  • Works closely with CFOs, finance managers and subject matter experts (SME) from all 55 City departments as well as various divisions within the Controller’s Office to identify complex operational/systems issues and advice on solutions to streamline business processes and enhance government efficiency
  • Works closely with AOSD Managers and other City managers to ensure that the financial systems, processes and procedures meet government accounting and taxation standards as well as social economic compliance requirements
  • Represents AOSD for fiscal year-end planning and preparation; proposes and finalizes year-end calendars that accommodate system availability, accounting operations and budgeting deadlines, financial reporting and auditing deadlines, cash disbursement and deposit cutoff dates, and needs of the departments that operate 24/7
  • Collaborates with the SMEs from AOSD, other CON divisions, Office of Contract Administration (OCA), Office of Treasurer & Tax Collector (TTX) and the City’s external auditors to present year-end workshops to Citywide accounting and financial staff; responds to Q&As and publishes year-end resources
  • Develops training programs and materials on Governmental Accounting Principles and Standards, consistent with General Accounting Standards Board (GASB) pronouncements; develops and updates training programs to meet various needs of the PeopleSoft Financials & Procurement users including accountants, analysts, managers, purchasing staff and suppliers
  • Supervises, develops, and conducts training for the City’s 1649 Accountant Intern Program
  • Implements, manages, maintains and monitors the Citywide P-Card program; supervises initial training to all participating City departments; conducts complex analysis to monitor P-Card activities for internal control and audit purposes
  • Represents AOSD for disaster and emergency preparedness, responses, and recovery.  Researches, analyzes and establishes disaster and emergency procedures including related data structure (e.g., ChartFields, Trees, etc.) setup, reporting, record retention, purchasing & payments, cost tracking, and cost recovery
  • Reviews, analyzes and updates the Annual Comprehensive Financial Report (ACFR), including updating Notes to Basic Financial Statements, change tracking, version control, accuracy review, and other quality check tasks delegated by the ACFR Manager
  • Plays a leading role in AOSD’s other complex accounting, budgeting and auditing functions including year-end close, financial system enhancement/modification testing, Interdepartmental Services budgeting and billing, Post Audit and Continuous Monitoring, and financial reconciliation

Employees must be willing to work a 40-hour week as determined by the department.  Overtime work may be required.  Occasional weekend and weeknight work is required.

How to qualify

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university AND seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and six (6) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and eight (8) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1825, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1824 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1825.

What else should I know?

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karena.Phung@sfgov.org

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.