Career Opportunity

DATA AND EVALUATION MANAGER- Department of Early Childhood-(0923)

Recruitment: RTF0134471-01149043

Published: May 10, 2023

Accepting applications until: May 27, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

Application Opening: May 10, 2023
Application Deadline: May 27, 2023
Compensation Range: $131,248 - $167,492 Annually (Compensation database)
Recruitment: PBT-0923- 134472
Exam Type: Position Based Test
Certification Rule: Rule of List

About the San Francisco Department of Early Childhood
The Department of Early Childhood (DEC) is a City and County of San Francisco Department dedicated to our young children's safe and healthy development.

As the City’s largest funder of early childhood, DEC is committed to creating a system that ensures every child can thrive and learn. We provide public investment, expertise, and leadership to put resources into the hands of those who care for our City’s youngest children.

DEC is the result of a merger of two existing city departments, First 5 and the Office of Early Care and Education. Both First 5 and OECE have long histories of supporting young children and families in San Francisco through innovations in early care and education, family support services, and programs to support children’s healthy development. They merged to expand their capacity and funding and to better integrate the City’s early childhood services.

Racial Equity Commitment 
The Department of Early Childhood condemns all forms of racism, sexism, homo/biphobia, transphobia, ableism, xenophobia, and other forms of discrimination; and affirms that all people – explicitly including Black, Indigenous, and People of Color – have a right to be in our City and have a right to safe and affordable housing, neighborhoods free from pollution and violence, opportunities for educational advancement and wealth creation, healthy births, early childhoods with abundant opportunities to thrive free from the toxic effects of racism, and access to essential services such as parks, transportation, health care, and child care. The Department of Early Childhood is committed to the principles of racial equity and continues to implement new strategies to ensure that every child can learn and thrive. 

Role description

Under the direction of the Deputy Director for Evaluation, Policy, and Communications, the Data and Evaluation Manager leads and oversees the Data and Evaluation Team. This position is responsible for developing and implementing the department’s overall evaluation plan, helping to ensure that DEC is accountable to its strategic plan and outcomes for participating children and families. In addition, this position partners with other managers within the department to streamline the data collection and evaluation process, ensure timely access to administrative data, and meet key departmental objectives.  

Important and Essential Functions of the Position

• Provides leadership over the development of DEC’s new evaluation plan, including oversight of external evaluation consultant(s).
• Leads implementation of evaluation studies appropriate to the life cycle of DEC initiatives, ranging from needs assessment to process evaluation to impact evaluation.
• Manage compliance with reporting requirements under DEC ordinance and other applicable laws and regulations governing DEC and its revenue sources.
• Support data and evaluation team to plan and implement initiatives to involve parents and caregivers of young children in DEC’s evaluation work, including possible participatory evaluation and action research.
• Provides guidance and supervision to data and evaluation staff on scaling and phasing in new data systems and evaluation methodologies, including developing core infrastructure and systems, budgets, staffing, and contracting to meet increased demands.
• Leads data governance efforts, including implementing standardized protocols for handling confidential information and seeking consent from program participants, developing data use and sharing agreements with partner organizations, and developing common data definitions and dictionaries across all DEC initiatives to further integration efforts
• Maintains up to date knowledge of new developments in early childhood research, cultivate relationships with leading researchers and research organizations to advise DEC on policy development and implementation.
• Develop and implement data, research, and evaluation dissemination strategies in collaboration with DEC Policy and Communications Team, including public-facing data dashboards, research summaries, and briefings for staff, grantees, and other external stakeholders.
• Supervise Data and Evaluation team members, including delegating tasks, monitoring work plan and projects, managing workload, approving time, and supporting performance planning and professional development. 
• Perform other duties as assigned.

How to qualify

Minimum Qualifications

Experience: Four (4) years of experience developing and managing evaluation plans in the public education, public health, and/or social service sectors, including assessing needs, organizing and streamlining data collection, conducting statistical analysis, and disseminating the results of research to diverse audiences; AND

Education: Possession of a bachelor’s degree from an accredited college or university.  

Experience Substitution: Possession of a master’s degree from an accredited college or university may be substituted for up to one (1) year of the required professional experience. One (1) year is equivalent to 2,000 hours.

Education Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equals one year.
 

Desirable Qualification

1. Two (2) years of supervisory experience in a relevant position including overseeing and managing contractors and consultants.
2. Two (2) years working in program administration, policy development, and/or research and evaluation of early childhood programs.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility or disqualification. 

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at How to Verify Education Requirements. 

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

1. Minimum Qualification Supplemental Questionnaire (MQSQ) - Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

2. Supervisory Test Battery (STB) (weighted 40%) -  Candidates who meet the minimum qualifications will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but are not limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: Supervisory Test Battery. Please note: this examination is only held in San Francisco. This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

3. Supplemental Questionnaire Exam (weighted 60%) - Candidates who meet the qualifications of the position will be required to complete the Supplemental Questionnaire Exam as a part of the selection process. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for the position. Responses to the questionnaire will be reviewed and rated by a panel of subject matter experts and is subject to verification.

A passing score on the Supervisory Test Battery and Supplemental Questionnaire must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score.

What else should I know?

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see:  https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf 

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit Career Page and begin the application process.
• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.