Career Opportunity

Human Resources Manager - HR Department - SF Public Works (1246 TPV)

Recruitment: RTF0135860-01152261

Published: June 01, 2023

Accepting applications until: June 02, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

Announcement will close on June 2, 2023.

Amended on May 26, 2023 to indicate that applications submitted by May 26, 2023 will get priority for the Talent Acquisition Manager and Exam Manager positions.

This recruitment is for three Temporary Provisional Human Resources Manager opportunities within San Francisco Public Works (SFPW) to oversee the Operations/Talent Acquisition Division, Exams Unit and Employee and Labor Relations Division, and develop and implement policies and procedures in the respective areas.

Application Opening: May 19, 2023
Application Deadline: Can close at any time on or after June 2, 2023 ***Please read and follow the instructions in the How to Apply section***
Compensation Range: $138,476 and $181,168 annually
Recruitment ID: TPV-1246-135472

Appointment Type: Temporary Provisional (TPV). This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

San Francisco Public Works (SF Public Works) has a far-reaching portfolio with a $352 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges, including homelessness. With a mission to enhance the quality of life in San Francisco for residents, visitors, and business owners, Public Works is committed to providing outstanding public service through an equity lens.

We invite you to learn more about the three workplace core values we live and embrace every day here at Public Works, visit our site here: Respect, Integrity, and Responsiveness.

Role description

SFPW is looking for a Human Resources Manager to lead each of the following areas: Operations/Talent Acquisition Division, Exams Unit and Employee and Labor Relations Division. The Human Resources Manager will supervise a unit of professional and/or clerical staff in their assigned area.

Operations / Talent Acquisition: Under the general direction of the Division Director of Recruitment and Operations, the Talent Acquisition Manager oversees the Operations / Talent Acquisition division, supervising HR Operations Analysts and their teams that are involved in recruitment and selection and human resources operations. Develops recruitment strategies to improve efficiencies and decrease the time-to-hire timeline. Also acts as the department subject matter expert for the City's new applicant tracking system, SmartRecruiters.

Exams: Under the general direction of the Division Director of Recruitment and Operations, the Exams Manager oversees the Exams Unit and develops systems and processes to ensure that there are active eligible lists for all major classifications the department utilizes. Trains staff on exam development and administration processes and acts as the department subject matter expert for the City's new applicant tracking system, SmartRecruiters.

Employee and Labor Relations (ELR): Under the general direction of the Employee & Labor Relations (ELR) Division Director, the ELR Manager oversees the Labor Relations Team, establishes processes to ensure that ELR activities are handled effectively and in a timely manner, trains staff conducting the work, and acts as a subject matter expert for the Department for ELR. 

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Supervises subordinate employees in performing professional human resources work in the areas of recruitment, examinations, employee relations, classification and compensation, and human resources operations.
2. Coordinates recruitment activities for assigned classifications, including announcement preparation and determining sources for recruiting; confers with personnel at different operating levels to determine minimum qualifications, means of recruitment and areas to be covered; reviews recruitment matters with consultants and specialists in connection with important phases of positions to be covered in specific examinations; personally reviews those applications requiring a high degree of judgment regarding acceptance or rejection.
3. Performs job analyses of individual positions and classes; determines, develops and approves examination subject matter; assigns relative weights to various parts of the examination; reviews test items for construction and accuracy; establishes passing points; organizes material for final review and makes revisions, as deemed necessary; investigate and respond to complaints, protests and appeals regarding examination matters.
4. Supervises and participates in classification studies and projects and the processing of departmental classification requests; coordinates the preparation of class specifications; makes recommendations regarding establishing, consolidating or abolishing classes; investigates problems, complaints and appeals regarding allocations and status determinations.
5. Evaluates requests for leave and ADA accommodation; administers requests to fill position, employee transfers, post-referral, hiring, appoint, onboarding and layoff processes; interviews and examines candidates; administers employee discipline.
6. Negotiates resolutions to grievances; investigates complaints of serious employee misconduct and complaints; enforces MOUs to ensure consistent departmental compliance with provisions, and; acts as a Skelly officer in employee disciplinary hearings.
7. Performs highly specialized human resources work and thereby serves as a resource to assist coworkers; as assigned, supervises and participates in conducting salary and wage surveys including the collection, compilation, analysis and evaluation of data; conducts special studies and investigations pertaining to fringe benefits, working conditions and other similar matters.
8. Appears before legislative bodies and committees to explain and interpret matters involving recruitment, examinations, classification and compensation or human resources operations.
9. Performs special projects involving the planning, research, development or implementation of a technical phase of human resources administration; prepares various memoranda, correspondence, records and reports with recommendations when appropriate.
10. Meets with employees, department heads, labor representatives and personnel of other jurisdictions regarding the interpretation and application of laws and regulations concerning recruitment, examinations, classification and compensation, employee relations, and human resources operations.

How to qualify

Education:

Possession of a baccalaureate degree from an accredited college or university.

Experience:

Five years of professional human resources experience in one or more of the following areas of activity: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training of which one year must have been as (1) an advanced journey level classification, similar to 1244 Senior Human Resources Analyst, that performs difficult and specialized human resources work and thereby serves as a resource for special problems, or (2) lead or supervised a small team of professional staff involved in the more difficult and complex matters associated with recruitment and selection; employee and/or labor relations; classification and compensation; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training.

Substitution:

Experience Substitution - Possession of a Juris Doctorate (J.D.) or a Master’s degree in Personnel Administration, Human Resources Management, Business Administration, Public Ad-ministration or Clinical/School/Industrial-Organizational Psychology may be substituted for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

Education Substitution - Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training. (30 semester units/45 quarter units equal one year.)

Experience Substitution - Completion of a 12 month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Pro-gram may substitute for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

DESIRABLE QUALIFICATIONS:

Operations / Talent Acquisition: 

• Experience hiring/onboarding for a large organization.
• Experience supervising subordinates/staff.
• Experiencing working on process improvements and developing standard work.
• Experience working with high-level managers.
• Good problem solving skills and can independently make decisions.
• Experience analyzing data, and preparing and delivering presentations related to the data.
• Strong written communication skills; experience writing inspection service responses and writing standard operating procedures.

Exams: 

• Experience developing and administering assessment instruments.
• Experience performing statistical analysis for job analyses data and/or test scores.
• Experience supervising subordinates/staff.
• Strong written communication skills; experience writing job descriptions, classification specifications and standard operating procedures.
• Good problem solving skills and can independently make decisions.

Employee and Labor Relations: 

• Experience working in a fast-paced and high-volume environment.
• Experience in conducting investigations and writing reports.
• Experience working in a unionized environment, including bargaining and negotiating contracts.
• Experience supervising subordinates/staff.
• Strong written communication, data analysis, and presentation skills.
• Good problem solving skills and can independently make decisions.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

1. Select the “I’m Interested” button and follow instructions on the screen
2. Applicants must also complete a Supplemental Questionnaire by the application deadline using this link: https://forms.office.com/g/v0cFRFBwTM.  Applicants who fail to complete the Questionnaire by the application deadline may not be able to move forward in the selection process.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst Katelynn Luong at Katelynn.Luong@sfdpw.org. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.