Career Opportunity

Budget Manager – Financial Management and Administration – San Francisco Public Works – (0932 TEX)

Recruitment: RTF0137822-01154760

Published: July 31, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Specific information regarding this recruitment process is listed below.

Application Opening: Monday, July 31, 2023
Application Deadline: Applicants are encouraged to apply immediately as this recruitment may close at any time, but no earlier than Monday, August 7, 2023.
Compensation Range: $155,714 and $198,692 annually
Recruitment ID: RTF0137822- 01154760

San Francisco Public Works (Public Works) has a far-reaching portfolio with a $457 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges. With a mission to enhance the quality of life in San Francisco for residents, visitors and business owners, Public Works is committed to providing outstanding public service through an equity lens.

Please visit the “About Us” section of our website at https://www.sfpublicworks.org/about to learn more about our department’s core values, Racial Equity Initiative, leadership team, history, budget and more.

Public Works currently has a vacancy for the position of Budget Manager (Manager IV 0932) within our Financial Management and Administration Division.

The Financial Management and Administration Division
The Financial Management and Administration Division serves as the backbone of the department with an administrative portfolio that provides budget, capital planning, analytics, performance management, contract administration, and information technology support services.

Appointment Type: Temporary-Exempt (TEX), Category 18. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Role description

The Budget Manager, reporting to the Finance Manager, is an engaged, proactive role. You will work closely with Public Works’ leadership and key partners which includes the Mayor’s Office, the Board of Supervisors, partner government agencies, and external stakeholders on the Public Works’ budget. You will serve as the front-line manager leading the department’s annual operating and capital budget planning, development, implementation, and monitoring. This management includes an annual operating budget of $455 million and an active capital portfolio that exceeds $3 billion. Excelling in this role requires a deep understanding of government operations, governmental budgeting, indirect cost plan principals, and restrictive funding sources.

Important and Essential Duties:
As a Budget Manager, your duties may include but are not limited to the following:

• Serve as the lead manager for the operating budget and capital budget planning, development, implementation, and monitoring processes.
• Planning, organizing, and supervising analysts in the implementation of the annual budget development process including the preparation and submission of all narratives, schedules, reports, and reconciliations.
• Ensuring adherence to fiscal policies, City rules and regulations, and State and Federal funding budgeting and requirements.
• Manage the development of complex revenue modeling and analysis to provide revenue forecasting, trend analysis, and predictive analysis to include recommendations for Senior Management.
• Develop and negotiate budget proposals within Public Works, the Mayor's Office, the Board of Supervisors, and other agencies.
• Implement and monitor budget proposals, facilitate corrections or adjustments, and ensure that budget changes are accurate and in full compliance with rules and regulations.
• Lead budget and analytical support for the Department's Capital and Operations Divisions to engage Directors, Bureau managers, and project managers in understanding budget variances and developing corrective measures.
• Advise Division and Bureau managers in the areas of budget development, monitoring, reporting, and interpreting budget documents.
• Perform difficult financial analysis, including revenue and expense projections, and determining the cost of various initiatives and proposals.
• Overseeing the development and reporting on complex operating budget and capital project expenditures, including requests from City client departments, Capital Planning, the Mayor’s Office, and other stakeholders.

How to qualify

Minimum Qualifications:

Education:
Possession of a Baccalaureate Degree from an accredited college or university, preferably with major college coursework in public policy, public administration, accounting, finance, statistics, sociology, economics, urban affairs/studies, business administration, or a related field;

AND

Experience:
Five (5) years of verifiable budget management experience, including budget planning, analysis, and control. This experience must include three (3) years supervising direct report staff and projects.

Substitution:
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications: 
The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Advanced proficiency with Public Sector financial systems, PeopleSoft Financials, Reports and Analytics, Peoplesoft Human Resources Information System (HRIS), and Procurement processes.
• Experience in developing and implementing an indirect cost plan and developing overhead rates.
• Experience with funding approvals for capital projects.
• Experience with grant-funded capital projects.
• Experience managing staff individually and leading teams through the public sector budgeting process.
• Experience with monitoring capital projects with multiple funding sources.

Verification of Education and Experience:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will move forward in the recruitment process.

Minimum Qualification Supplemental Questionnaire (MQSQ):
Candidates will be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview 
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst, Alma Jackson, at Alma.Jackson@sfdpw.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.