Career Opportunity

Assistant Materials Coordinator - Water Supply & Treatment Division - SFPUC (1942)

Recruitment: RTF0139530-01093047

Published: September 21, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

• Application Opening: September 21, 2023
• Application Deadline: October 6, 2023
• Compensation Range: $110,656 - $134,524
• Recruitment ID: RTF0139530-01093047 (139531)

TYPE OF APPOINTMENT: PROVISIONAL (TPV)
This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

WHO ARE WE? 

San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. 
To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

Position Description:

Under general supervision, the Logistics and Purchasing Coordinator (1942) will oversee purchasing and warehouse operations for the Water Supply and Treatment Division (WSTD). The 1942 will coordinate and supervise staff performing administrative functions related to procurement and receiving of goods and services.  The 1942 will work onsite at WSTD’s Millbrae headquarters and will report to WSTD’s Business Services Manager.

Essential Duties and Responsibilities:

1. Plans, assigns, supervises, and reviews the work of subordinate staff engaged in the maintenance of inventory management records, determination of materials requirements, preparation of purchase requisitions, delivery orders, term purchases agreements and processing accounts payable documents; prepares periodic and special reports of unit activities.

2. Confers with section or division managers and supervisors regarding material support operations, short- or long-range plans affecting supplies and usage; and adjusts or recommends necessary inventory, storage, or reorder changes.

3. Confers with departmental users and vendor representatives regarding service, product quality and durability, and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user and accounts problems.

4. Participates in product evaluation activities, including preparation of statistical information; may write item or service specifications; may prepare documents for major supply contracts.

5. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories of supplies and equipment; and maintains a computerized inventory management information system.

6. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures and recommends revisions as necessary.

7. Selects and evaluates subordinate personnel; approves timesheet records; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.

8. Supervises staff performing duties related to procurement, storekeeping, or clerical duties, or similar.

9. Collaborates with and directs agency staff, supervisors, and managers to achieve operational objectives.

10. Other duties as required.

Work Location:  

• 1000 El Camino Real, Millbrae, CA 94030

Hours of Operation: 

• Monday – Friday, 8:00 am – 5:00 pm

How to qualify

If you are interested in a job like this, we are looking for people that have the following:

Education:

• Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration, economics, industrial engineering or related field.

Experience:

• Three (3) years of verifiable experience in the operation, maintenance and management of a complex computerized inventory management system for stores of materials, supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.  

Substitution:

Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis, up to four (4) years. One year (2,000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/ 45 quarter units.

Desirable qualifications:

• Experience in a public sector setting, particularly with the City and County of San Francisco, in similar functions.
• Experience in supervising and training staff.
• Experience in a setting with large volumes of procurement, accounting, and materials management.
• Strong writing and analytical abilities.
• Ability to establish and facilitate effective working relationships with staff and vendors.
• Ability to gain fluency in computer technologies (i.e., Maximo, Peoplesoft, Unifier, Cognos).
• Ability to oversee workflows and to develop and implement procedures and best practices
• Ability to identify and resolve problems proactively and creatively, and to collaborate effectively with a diverse set of stakeholders, customers, internal service providers, and managers.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the Human Resources Analyst, Brandon Bradley at BBradley@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.