1942-Assistant Materials Coordinator

Job description

SAN FRANCISCO CIVIL SERVICE COMMISSION

CLASS TITLE: ASSISTANT MATERIALS COORDINATOR CODE: 1942

CHARACTERISTICS OF THE CLASS

Under general direction, supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of supplies and/or equipment within a large operating department; participates in the development and revision of departmental policies and procedures; attends a variety of meetings and committees; maintains an integrated computerized inventory control system through subordinates by training and supervision; consults with departmental unit managers on the impact of materials management procedures; and performs related duties as required.

DISTINGUISHING FEATURES:

Positions in this class are responsible for supervision of the daily operations of a materials/inventory management unit of a large operating department, including ordering, delivery and inventory of supplies and/or equipment. This class reports to and is distinguished from the higher level Materials Coordinator in that the latter assumes broader responsibility for all functions within the materials management unit of a large department and is responsible for systems development and coordination of departmental materials needs with the Office of the Purchaser. This class is distinguished from Stores and Equipment Supervisor by its participation with department management in the analyses, evaluation and planning of inventory levels for materials, supplies and equipment.

EXAMPLES OF DUTIES

"The class specification should be descriptive of the class and shall not be considered a restriction on the assignment of duties not specifically listed." (CSC Rule 7)

1. Plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records, determination of materials requirements, preparation of purchase requisitions, delivery orders, term purchases agreements and processing accounts payable documents; prepares periodic and special reports of unit activities.

2. Confers with section or division managers and supervisors regarding material support operations, short or long range plans effecting supplies and usage; and adjusts or recommends necessary inventory, storage or reorder changes.

3. Confers with departmental users and vendor representatives regarding service, product quality and durability, and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user and accounts problems.

4. Participates in product evaluation activities, including preparation of statistical information; may write item or service specifications; may prepare documents for major supply contracts.

5. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories of supplies and equipment; and maintains a computerized inventory management information system.

6. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures, and recommends revisions as necessary.

7. Selects and evaluates subordinates personnel; approves timeroll records; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.

QUALIFICATIONS

"The examination announcement shall provide the qualifications?.and other particulars?Applicants must be guided solely by the announcement of the examination for which they apply." (CSC Rule 9)

Knowledge, Abilities and Skills: Comprehensive knowledge of: the principles and practices of materials management and procurement including methods of automated inventory management.

Working knowledge of : governmental budgeting, purchasing and contracting policies and procedures; and principles and techniques of effective supervision.

Ability to: develop, interpret and implement policies and procedures; gather and analyze data and project supply requirements; prepare clear and concise reports and correspondence; an communicate effectively, both orally and in writing, with departmental and purchasing staff and vendor representatives; read and interpret technical parts, equipment and supply catalogs and related technical documents within the specific operating department.

Jan. 22 1990

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation