Career Opportunity

Film SF – Senior Production Coordinator - Office of Economic and Workforce Development (1822)

Recruitment: RTF0140722-01130686

Published: October 06, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, and veteran status, or other protected category under the law.

About the Office of Economic and Workforce Development (OEWD)

The Office of Economic and Workforce Development (OEWD) advances equitable and shared prosperity for San Franciscans by growing sustainable jobs, supporting businesses of all sizes, creating great places to live and work, and helping everyone achieve economic self-sufficiency.

OEWD’s programs are responsible for strengthening San Francisco’s many diverse neighborhoods and commercial corridors, creating a business climate where companies can grow and prosper, and ensuring a continually high quality of life for all San Franciscans. By providing one point of contact for a variety of essential City programs and services, OEWD’s goal is to ensure that San Francisco will always be what it is today: one of the best places on the planet to live, work, and play.

The San Francisco Film Commission and Film SF champion filming in San Francisco. We are a City agency that strives to attract a diversity of storytellers to the cinematic city of San Francisco and foster filming in order to stimulate economic development, create jobs and share the beauty of our city with the rest of the world.

We proactively market San Francisco as a filming destination for the motion picture, television, advertising and other related industries, and work with the local film community to support local projects with significant ties to San Francisco.

Film SF acts as a liaison between San Francisco’s many neighborhood and merchant groups and the film industry. It also provides perspective for the Mayor and the Board of Supervisors regarding long-range promotion, development and planning for a significant film arts base in San Francisco. Film SF issues permits to productions shooting in San Francisco, working closely with other City Agencies such as SFPD, SFMTA, MUNI, the Port of San Francisco, and the Department of Public Works to coordinate and facilitate both the needs of the productions, the City and its residents.

The San Francisco Film Commission is made up of eleven Commissioners who are appointed and serve at the will of the Mayor. The Commission will work in partnership with the Film SF to develop the vision, strategic direction, goals and policies, to connect and partner with stakeholders that promote and strengthen the film community and infrastructure in San Francisco.

Role description

Appointment Type: Permanent Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

Job Responsibilities:

Film SF | Film Commission Administrative Analyst / Commission Secretary (Admin Analyst 1822) – is responsible for facilitating production activity in San Francisco and supporting the operation of Film SF’s programs and services in a high volume, fast paced environment.

Facilitating productions:

• Heavy coordination and administration of Film Use Agreements (i.e. production permits) which includes working closely with productions of various sizes and complexity in areas including locations, parking, payments, insurance requirements, safety and legal regulations, and more depending on the nature of the production. Work with various City departments including SFMTA, Port, SFPD, Public Works, Mayor’s Office, Attorney’s Office, Risk Management and coordinate with businesses, residents and associations to facilitate production activity.
• Ability to work on-call on weekends to address emergencies or resolve production issues, as needed.
• Establish and maintain effective working relationships with the general public, representatives of various organizations and groups, film and media industry, boards and commissions, and other city agencies to support the core functions of Film SF | Film Commission. 
• Co-manage the main Film SF phone line and email account fielding a large volume of telephone calls, answering email inquiries, making referrals, and working with productions to navigate their needs.
• Assist team in improving procedures including but not limited to updating the Film SF Procedures Manual and other processes to ensure smooth and effective operation of the department and facilitate and execute assigned projects.

Commission Secretary:

• Serve as Film Commission Secretary, maintaining Commission files, and correspondence with Film Commissioners.
• Responsible for coordination of monthly Commission meetings, preparation of materials including agendas, meeting minutes, meeting slides, and all technical aspects.
• Drafts and distributes agenda and transcribes monthly Commission meetings to post on Film SF website.
• Facilitates yearly ethics paperwork for Commission.
• Serve as department liaison on the Racial Equity commissions sub-committee and assist departmental goals in implementing racial equity standards, policies, procedures.

Marketing and Community Engagement Support:

• Assist department’s marketing and community engagement efforts across all programs including posting on Film SF’s social media platforms, supporting outreach and co-sponsorship engagement with Bay Area film community (filmmakers, film/media organizations, and local film schools), and maintaining and updating the website.
• Support department’s hosted events including mixers and presentations in partnership with other staff.

Perform other duties and responsibilities, as assigned.

How to qualify

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the classification.

Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

License and Certification: None

Desired Qualifications

• At least 2 years of experience in film and media production.
• Demonstrated ability to work well under pressure with tight deadlines and creative problem-solve while remaining flexible, positive, accountable, proactive, resourceful and efficient.
• Collaborative team player and self-starter who takes initiative with a bias towards action.
• Ability to analyze information, identify problems and opportunities, consider alternative courses of action and propose and communicate appropriate solutions in an effective manner. 
• Strong organization skills and attention to detail.
• Excellent customer service and people skills, as well as communications and consensus-building skills.
• High level of professionalism, tact, and diplomacy.
• Has a working knowledge of and lived experience with diversity, equity and inclusion values.
• Experience in working for or with non-profit organizations and/or government departments.
• Computer skills and proficiency in working with basic software programs like Microsoft Suite, spreadsheets, and presentation applications.

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

Filing Deadline: Monday, October 23, 2023- 11:59PM

• Compensation 1822-Administrative Analyst
• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

If you have any questions regarding this recruitment or application process, please contact: Anabel Simonelli-Kupelian, Chief People Officer, at anabel.simonelli@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.