Career Opportunity

Accountant III-City College of San Francisco (1654 TPV)

Recruitment: RTF0142068-01155745

Published: November 15, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

City College of San Francisco is an urban community college with locations throughout the city. Our vision is to provide a sustainable and accessible environment where we support and encourage student possibilities by building on the vibrancy of San Francisco and where we are guided by the principles of inclusiveness, integrity, innovation, creativity, and quality. We offer an affordable opportunity for students to earn associate degrees, prepare for transfer, and pursue career and technical education. This is an exciting time at City College of San Francisco and the right person can make a major impact. Be part of positive change as we transform this dynamic institution for a successful future.

Salary Range: $53.5744 - $65.1303/hourly; $111, 435 - $135, 471/annually

Appointment Type: Temporary Provisional (TPV). This is a Temporary Provisional (TPV) position excluded by the Charter from the competitive Civil Service examination process. It is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process at a later date. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

Department: District Business Office

Role description

The San Francisco Community College District is recruiting one (1), full-time (40 hrs/wk), full-year (260 days/yr) Accountant III (1654) for the District Business Office.

Under general direction within City College of San Francisco’s District Business Office, this class performs complex accounting duties including but not limited to: assists in providing directives and training to enhance operation efficiencies; reviews, analyzes, inputs, and posts citywide and departmental accounting transactions; participates in year-end closing activities and analyses; monitors fund expenditure projections to actual, identifies and resolves spending issues; provides management with status reports on accounting and financial activity; presents and explains accounting activity to financial and non-financial managers, co-workers and clients interprets and explains existing accounting, auditing and fiscal policies, procedures and transactions; prepares and reviews detailed complex financial reports; monitors department’s financial activities; provides accounting services and technical assistance to resolve issues.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 

Job Duties: 

1.  Process account billing and payments for capital projects and bond funds in accordance with established procedures and schedules

2.  Processes and pre-audits accounting documents and transactions in conformance with established procedures and controls.

3.  Prepare and disburse grant funds, vendor payments, and other warrants as necessary; review. reconcile, and supervise the preparation of complex financial reports.

4.  Reviews, reconciles, compares capital projects and bond purchase orders against invoices, and audits accounting records of receipts, disbursements, and encumbrances to ensure fiscal accuracy and control.

5.  Performs fiscal year-end closing activities.

6.  Analyzes, recommends new or updated fiscal policies, procedures, and internal controls and re-aligns business practices to improve operations and maintains current knowledge of applicable ordinances, rules, regulations, policies, and standards.

7.  Maintain complete records for all construction/assigned projects, ensuring all budgets are current and provide information to contractors/vendors regarding the status of payments and contracts.

8.  Assist in the annual budget process and develop budget publications, reports, and information for the annual audit report in addition to preparing and presenting comprehensive reports on all bond proceeds, interest income, encumbrances, and expenditures to all stakeholders including but not limited to agencies, auditors, and others on financial and data-sharing needs.

9.  Participates in the identification of functional processing and reporting requirements, end-user testing and documentation, implementation support for financial processing and reporting systems.

10. Check requisitions against available funds; make and verify extensions as necessary and approve assigned account codes, numbers and participate in the identification, creation, and maintenance of accounting codes and structures to ensure accurate recording, reporting, and control in financial systems.

11. Provide budgets for all capital improvement projects related to bond and coordinate and consults with other district departments, governmental agencies.

12. Serves as a backup to the budget, financial aid, and accounting team.

13. Performs special projects and other duties as assigned.

How to qualify

Minimum Qualifications: 
A baccalaureate degree from an accredited college or university, preferably with major course work in accounting, finance, business administration, or related field. Such education must include eighteen (18) semester units or twenty-four (24) quarter units of coursework in accounting. AND 
 
Four (4) years of professional accounting which includes analysis or problem solving. Experience must include: Working with an automated financial system, (preferably a government system) performing difficult and responsible accounting, as well as preparing financial records and reports. OR 
 
City and County of San Francisco Employees with four (4) years of professional accounting experience including experience as a 1652 Accountant II. 
 
Substitution: 

A master’s degree in accounting, business administration, computer information systems, public policy, or a closely related field may be substituted for one year of work experience.

Desirable Qualifications:

1. Have basic knowledge requirements for contract documents including bid advertisements, contract forms, bonds, insurance certificated, stop notices and completion notices.

2. Have experience with performing a variety of professional level accounting duties involved in preparing, maintaining, analyzing, verifying, and reconciling complex financial transactions, statements, and records.

3. Have experience in maintaining, analyzing, and verifying reports for Capital Projects.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit https://careers.sf.gov/ and begin the application process.

·       Select the “Apply Now” button and follow instructions on the screen.

Your application MUST include the following documents.  To upload these items, please using the "Additional attachments" function within the application process.

• Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.
• Current Resume
• Educational Verification

Verification of Education: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained.

Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

What else should I know?

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @ccsf.edu, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

SELECTION PROCEDURES:

Applications materials including the cover letter and the updated resume will be reviewed for relevant qualifying experience.  Only those applicants who most closely meet the requirements for this position will be invited to participate in the selection process.  

Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date and time.

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position.  Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Benefits:

1.  Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

2.  New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Contact:

If you have questions regarding this recruitment or application process, please contact Shinmi Kang, City College of San Francisco, Human Resources Classified Unit, by email at skang@ccsf.edu.

ADA Statement:  

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

CONDITION OF EMPLOYMENT: New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the COVID Safety Campaign. All parties entering CCSF facilities must demonstrate proof of COVID vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

EEO Statement: 

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.