Career Opportunity

Principal Administrative Analyst (Project Controls) - SF Municipal Transportation Agency - Finance and Information Technology Division (1824)

Recruitment: RTF0141157-01112579

Published: December 22, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Under the Budget, Financial Planning and Analysis Section, the Project Controls Unit ensures on-time and on-budget delivery of projects as a part of the Agency's $2.6 billion capital program, which supports the nation’s most unique transportation agency and storied transit system (Muni). Our portfolio includes projects that are fundamentally reshaping San Francisco’s built environment for the future, such as Better Market Street, the Van Ness Improvement Project, and extensive bikeway and pedestrian safety improvements.  

Unit responsibilities include facilitation of project planning, scheduling, and budgeting, project delivery improvement initiatives, project governance and reporting, monitoring and control of project execution, and maintaining systems of record for all active and planned projects. 

Role description

Number of Position(s): One (1)

Division: Finance & Information Technology

Section/Unit: Budget, Financial Planning and Analysis - Project Controls

Work Location: 1 South Van Ness, 8th Floor, San Francisco, CA

Work Hours: Monday – Friday, 8:00AM-5:00PM

Please Note: A resume must be attached to the online application. 

APPOINTMENT TYPE: Permanent Exempt, Full Time appointment not to exceed three (3) years – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Annual Salary: $134,212 - $163,150 (Effective 1/6/2024)

Application Opening: December 21, 2023

Application Filling Deadline: January 16, 2024

Recruitment ID: 141158

PROJECT DESCRIPTION: 

The 1824 Project Controls Analyst will coordinate capital project management and delivery improvement project. Projects will include development and implementation of processes to update capital project scopes, schedules and budgets, coordination of critical upgrades to capital project technology systems, and development of project governance and reporting policies and procedures. The project duration is three years. This project is critical to provide capital project controls systems and processes that are functional and support the work of project delivery divisions.  

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES: 

• Supervises and leads a team of analysts in the project control unit.
• Directs and conducts efforts to continuously improve the San Francisco Municipal Transportation Agency’s (SFMTA's) capital project delivery and monitor Divisions’ effectiveness in delivering capital projects. 
• Analyzes and establishes processes for evaluating capital project performance and developing new approaches to provide capital project accountability reporting. 
• Directs and supports activities related to system upgrades to the latest versions of TimeControl/HMS, Primavera/P6, and capital project portfolio management systems, or deployment of an alternative system. 
• Consults with senior managers and other internal stakeholders to ensure accurate project records and reporting, and researches and mitigates budgetary and schedule risks related to capital projects. 
• Directs and conducts customer service support for all project delivery information systems including SharePoint workflows. 
• Plans, develops, and implements ongoing process for collecting user feedback regarding project delivery IT systems and coordinating requested enhancements to the system. 
• Directs and conducts administration of complex enterprise databases in coordination with IT to meet user needs and ensure proper configurations. 
• Develops and directs maintenance of user manuals, admin manuals, and procedures for Project Controls.  
• Prepares and leads special projects and perform other duties and responsibilities as assigned. 

How to qualify

MINIMUM QUALIFICATIONS:

1. Possession of a baccalaureate degree from an accredited college or university: AND

2. Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

DESIRABLE QUALIFICATIONS:  

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 

• Project Management Professional certification. 
• Experience in database management and administration. 
• Experience in financial analysis and business process improvement. 
• Possession of strong organizational skills in a digital environment. 
• Ability to analyze data, define problem areas, formulate recommendations, and implement solutions for complex issues or problems. 
• Ability to communicate clearly and persuasively both orally and in writing. 
• Ability to exercise independent judgment, solve problems and determine priorities. 
• Ability to work in a dynamic and collaborative team environment. 
• Experience supporting software implementation projects. 
• Experience using a variety of computer database systems and software such as Excel and or other financial management databases. 
• Positive attitude and ability to collaborate in a matrix team environment. 

What else should I know?

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Process:

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be used to determine candidates' qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

This recruitment may be utilized to fill similar positions in this classification at SFMTA.

For questions or inquiries, please contact the analysts, Lisamarie Chavis at Lisamarie.Chavis@sfmta.com or Tracy Pon at Tracy.Pon2@sfmta.com.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.