Career Opportunity

1823 - FINANCE AND ADMINISTRATION SUPERVISOR

Recruitment: RTF0153006-01151295

Published: November 21, 2024

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About:

Who We Are. The first of its kind in the nation, the San Francisco Commission on the Status of Women was established in 1975 by the Board of Supervisors after years of advocacy on the part of the San Francisco women’s community. In 1994, the voters of San Francisco approved Proposition E, which created a permanent City Department on the Status of Women to carry out the policies of the Commission.

* All references to “women and girls” include gender-expansive individuals and any woman or girl identified individual.

Today, the Commission and the Department’s primary purpose is to ensure women and girls equal economic, social, political and educational opportunities within City and County government through policies, legislation and programs.

Each year, the Department’s grants program distributes funds to community-based nonprofit organizations that provide essential programs and services to over 20,000 individuals annually. In 2021, as part of a strategic shift to create a greater impact and serve more San Franciscans, while building a more diverse and efficient city government through gender-responsive, racially equitable policies and programs, the Department identified three core service areas to catalyze transformative change in the lives of women, girls, and gender nonbinary people: (1) Health and Safety; (2) Economic Security; and (3) Civic Engagement and Political Empowerment.

Through these areas, the Department aims to improve the whole lives of our targeted communities, including their health, wealth, physical safety, and well-being. Our programming is designed to not just create balance when it comes to the construct of gender, but also to empower women, girls, and gender nonbinary people with the tools and resources to build pathways to healthy, safe and prosperous futures.

Working at the intersection of health, safety, socioeconomics, politics and gender, the Department on the Status of Women (DOSW) is looking for a smart, self-motivated, heart-centered individual to join us as we continue our mission of equipping women, girls and gender nonbinary people with the education, tools and resources they need to thrive(!) and create opportunities and pathways to success.

DOSW endeavors to advance bold ideas and policy solutions that help women, girls and nonbinary people close inequality gaps, improve their social standing and well-being, build political power and influence and create economic stability, security and mobility.

We know that when it comes to building a knowledge - and evidence-based policy agenda grounded in cohesive research, data is Queen. And bad data in leads to wrong outcomes coming out. Beginning this year, the Department is investing in procuring information -technology solutions to create greater accuracy in our data and reporting, efficiency in our operations, as well as increased accountability and management of precious public dollars. We believe that technological solutions are intended to help streamline workflows, reduce errors, and decrease time spent manually processing fiscal and programmatic data.

Role description

What You Will Do. 

Reporting directly to the Department Head, the Finance and Administration Supervisor is a member of the senior staff and ensures the Department’s financial health, leads internal processes, and maintains regulatory compliance while supporting the Department's mission. This position is responsible for leading the financial, accounting, budget, procurement, grants, and administrative functions of the Department.

This work requires strong analytical acumen and project management skills; the ability to multi-task, shift priorities quickly and balance multiple deadlines and competing demands; comfort with technical details as well as big-picture concepts; good written and oral communication skills; the ability to make effective oral presentations to a variety of audiences at various levels of expertise; establish, maintain and foster harmonious working relationships with a variety of City departments and agencies, community stakeholders, grantees, allies and partners. May supervise subordinate clerical staff and/or interns.

The essential duties of this position include:

Financial Management and Budgeting

• Lead the department’s financial, accounting, budget, and grants operations, ensuring adherence to fiscal controls and compliance with city, state, and federal regulations.
• Develop and oversee the department’s annual budget, including mid-year adjustments and year-end financial reporting. Participate in departmental budget hearings and negotiations, advocating for budgetary allocations and resource needs.
• Perform financial planning and analysis, including long-range forecasts, to support the department's objectives.
• Lead the preparation of financial reports and budget presentations for internal and external stakeholders, including the Mayor’s Office, Controller’s Office, and Budget and Legislative Analyst.

Procurement and Contracts Management

• Lead procurement and contracting activities, ensuring compliance with city contracting regulations.
• Lead the preparation and execution of contracts, purchase orders, and vendor payments.
• Regularly interact with external stakeholders to address procurement, budgetary, and operational issues, serving as the liaison to the Office of Contract Administration, Contract Monitoring Division and Controller’s Office.

Grants Management

• Lead the administration of all grant funding, including the development of grant opportunities, review of applications, and distribution of funds to nonprofit partners.
• Ensure that funded organizations meet compliance requirements related to fiscal management, governance, and programmatic reporting.
• Lead the Department’s role in the Citywide Nonprofit Monitoring and Capacity Building Program, collaborating with other city agencies to ensure that nonprofits receiving city funding adhere to financial, insurance, and operational standards.

Payroll and Human Resources

• Oversee payroll processes, benefits administration, and ensure compliance with city, state, and federal regulations, including collective bargaining agreements.
• Manage recruitment, onboarding, employee relations, and performance management in coordination with the Human Resources Department.
• Ensure accurate record-keeping for timekeeping, leave balances, and handle employee-related issues while promoting a positive workplace culture.

Administrative Functions

• Serve as a member of the senior staff, contributing to the development and implementation of the department’s strategic and operational goals through fiscal management.
• Analyze and recommend improvements to internal operations, ensuring efficient use of resources and compliance with applicable laws, regulations, and procedures.
• Direct and supervise administrative staff, ensuring efficient office operations and records management.
• Oversee the development and implementation of department goals, policies, and service levels to support strategic objectives.
• Perform other duties as assigned.

How to qualify

Possession of a baccalaureate degree from an accredited college or university and three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What else should I know?

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.