Career Opportunity

Accounting Manager – Finance & Accounting Division - San Francisco Human Services Agency (0923) – (118913)

Recruitment: RTF0118912-01090986

Published: April 21, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This announcement has been amended and extended to reflect changes with the selection procedures. 

4/21/22: Extended application deadline to May 5, 2022

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

• Application Opening – April 21, 2022
• Application Deadline – May 5, 2022
• Compensation: $124,072.00-$158,366.00 Yearly
• https://www.jobapscloud.com/SF/specs/classspecdisplay.asp?ClassNumber=0923
• List ID: PBT-0923-118913; RTF0118912-01090986

At the San Francisco Human Services Agency, we believe in a San Francisco where everyone has the opportunity and support to achieve their full potential.  We are comprised of the Department of Benefits and Family Support, and the Department of Disability and Aging Services, and are united by our commitment to deliver essential services that support and protect people, families, and communities.

From financial, nutritional and employment support to child and adult protective services, health care coverage, affordable childcare, and in-home services for older adults and persons with disabilities, our team lends support for all in need.

Our Commitment to Racial Equity

As we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thrive--no matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin. Click here to learn more about what this commitment looks like in action.

Role description

Under general direction, this position provides management functions in the finance division of the Human Services Agency with responsibility for planning, directing, and coordinating the activities of fiscal units supporting various programs in distributing immediate-need assistance payments, employment services and supportive services payments.  It oversees the activities of accounting staff supporting the Public Guardian, Representative Payee, and Public Administrator programs in providing comprehensive financial services to adults with physical or mental limitations that make them unable to manage their financial affairs, as well as the estates of those who have died and do not have family members able or willing to manage the affairs of the estate. It oversees the activities of accounting staff that verifies and reconciles the benefit issuance system with the county’s accounting system and with the banking system.  It oversees staff providing the purchasing function (of non-professional services) for the Agency.  It oversees the purchasing function for emergency response (FEMA) activities.

ESSENTIAL DUTIES AND FUNCTIONS

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.

1.       Establish internal controls measures that help maintain the integrity of the Department’s financial information and its fiduciary responsibilities.

2.       Ensure accurate and timely performance of duties and responsibilities of fiscal units, with clear direction, policies and guidelines.

3.       Coach, monitor, evaluate, and provide support to supervisory staff when needed to ensure personnel and time is managed effectively.  Participate in the recruitment and selection of new staff.

4.       Develop management reporting with benchmarks for service delivery.

5.       Liaise with City Treasurer's office on banking and treasury services, cash management standards, and internal controls.  Liaise with controller's office on financial reporting, accounting standards, policies and procedures, and with city departments and other county welfare agencies.  Liaise with IT and Controller’s Office regarding the reporting and accounting of benefits issued through the benefits issuance system.

6.       Establish and oversee the procedures for daily and monthly monitoring and reconciliation of activities from the benefits issuance system and its interface with the county’s accounting system and with the county’s banking system.

7.       Coordinate Controller's financial audit of DAAS Accounting records, fiscal policies and procedures and respond to audit findings.

8.       Oversee staff that provide purchasing function of goods and services (non-professional services) including coordinating with the Office of Contract Administration (OCA) and Contract Monitoring Division (CMD) as needed.

9.       Oversee contracts and reporting related to purchasing for declared emergencies with the Controller’s Cost Recovery Division.

10.   Provide coverage in general accounting, as needed in reviewing and approving accounting  documents in the county’s accounting system (F$P).

11.   Work with Fleet Management, Facilities, and IT to ensure equipment, fleet, and other departmental assets are accurately recorded and tracked in F$P Asset Management module.

12.   Review and analyze the quarterly departmental purchase orders file for assets validation and reporting to the Controller’s Asset Management Team.

13.   Coordinate and participate in program activities and meetings with internal divisions and outside agencies to develop goals, policies, and procedures to enhance service delivery.

How to qualify

1.       Education: Possession of a baccalaureate degree from an accredited college or university in Public Administration, Public Policy, Finance, Accounting or a closely related field;

AND

2.       Experience:  Three (3) years of professional experience performing complex fiscal work with multiple revenue sources in a non-profit or public sector agency. 

Substitution of Education:  Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years).  One (1) year is equivalent to thirty (3) semester units/forty-five (45) quarter units.

Desirable Qualifications:

• The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 
• Experience working with clients of public service programs (CalFresh, Medi-Cal, CalWORKS, and CAAP/ General Assistance)Experience implementing change management processes at a large-scale
• Experience responding to financial audits
• Emotional intelligence and interpersonal skills
• Ability to tolerate ambiguity and be comfortable engaging in self-driven activities
• Strong work ethic, professional transparency, and sound business acumen

VERIFICATION OF EXPERIENCE AND/OR EDUCATION:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

Supplemental Questionnaire Examination (Weight: 100%):

Candidates who meet the Minimum Qualifications will have their Supplemental Questionnaire Examination scored; this exam is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of and ability to project management; financial knowledge and abilities as it pertains to public service programs; ability to establish and maintain effective working relationships; knowledge of programs development and service delivery; ability to identify, analyze and report upon activities, issues, and problems and recommend appropriate solutions; written communication ability; knowledge of laws and regulations pertaining to programs and/or target population.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process.

The above test component is considered standardized and, therefore, test questions and answers are not available for public inspection or review.

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

What else should I know?

All your information will be kept confid

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 6 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ivy Yeung, by telephone at (415) 557-6205 or by email at ivy.yeung@sfgov.org. 

ential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.