Career Opportunity

1958-Supervising Purchaser

Recruitment: RTF0116414-01131643

Published: April 29, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This is a Position Based Test Conducted in accordance with Civil Service Rule 111A

The Office of Contract Administration (OCA) supports the procurement of materials, supplies, equipment and services that are essential to providing governmental services for the citizens of San Francisco. OCA is dedicated to providing efficient and responsive purchasing and contracting services, in full compliance with the City's legal requirements, while upholding the highest ethical and professional standards.

A 3% Premium payment is provided to Purchasers who possess and maintain certification for any of the following:

• Certified Purchasing Manager (CPM) issued by the Institute of Supply Management
• Certified Professional in Supply Management (CPSM) issued by the Institute of Supply Management Certified Professional Public Buyer (CPPB) issued by the National Institute of Governmental Purchasing Certified Public Purchasing Officer (CPPO) issued by the National Institute of Governmental Purchasing. 

Annual Salary: SFGov: Department of Human Resources - COMPENSATION

Deadline to submit application: Thursday May 3rd 2022 5:00 P.M. 

Role description

 Under administrative direction, supervising purchaser is responsible for planning, coordinating, supervising and reviewing the work of procurement professional and clerical staff at central office and satellite locations of the Purchasing Division, Office of Contract Administration (OCA) and San Francisco Community College District (SFCCD).

• Plans, assigns, directs, reviews and evaluates the work of purchasing staff in the Purchasing Division in the Office of Contract and Administration. 
•  Meets and confers regularly with the Director and Assistant Director of Purchasing and clerical staff in the division and with other city departments.
•  Creates, leads and conducts in service training for members of professional purchasing staff based upon established methods, policies, and procedures.
• Drafts the most complex multi-part contract proposals and makes recommendations to the Director and Assistant Director of Purchasing and the purchasing Department of the San Francisco Community College District.
• Oversees the competitive process, award and administration of contracts as required; oversees the review and evaluation of proposals by subordinate staff.
• Conducts meetings with representatives of City departments, managers, vendors, and/or contractors to discuss technical requirements of proposed purchases and/or services; and reviews specifications and resolves departmental and vendor problems that cannot be resolved at a lower level.
• Works closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
• Develops and enforces departmental policy, rules and regulations governing purchasing activities with subordinates, personnel of various city departments, and vendors; and provides advice on procedures when required.
• Under the Director and Assistant Director of Purchasing, leads the formulation of policies, methods and procedures, and may be designated to act in their absence.
• Prepares and analyzes detailed reports on the status of staff performance and OCA's activities by division. Identifies and makes recommendations on areas for improvement.

How to qualify

Education:
Baccalaureate degree from an accredited university or college.

AND

Experience: Five (5) years of professional purchasing experience with responsibilities such as: identifying vendors and ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services, developing complex contracts , requests for qualifications, requests for proposals and term contracts, two (2) years of which must be in a capacity supervising the work of professional purchasing, similar to the supervisory work by a 1956 Senior Purchaser or equal.    Supervision of clerical or paraprofessional purchasing staff is not qualifying.

Substitution:
Additional non-supervisory experience as described above may be substituted for the required degree on a year for year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.

Description of supervisory full range duties (according to the Department of Human Resources): An individual having authority and exercising independent judgment to effectively recommend to hire/promote, discipline, assign, reward or adjust the grievances of other employees. 

Definition of Clerical: Perform routine office tasks supporting the general function of the office or managerial positions. 

Definition of Professional: Perform duties that require interpretation, independence of judgment and application of defined principles, practices and regulations. 

Definition of Paraprofessional: Occupations which require a combination of basic scientific or technical knowledge and manual skills. 

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 

• Knowledge/experience with PeopleSoft-based online procurement system
• Demonstrated project management skills involving complex federal, sate or local procurements. 
• Creativity and proven problem solving skills 
• Flexibility and adaptability 

Notes:

1] One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40 hours work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

2] A valid out of state driver's license is acceptable during the application process. A valid California driver's license must be obtained prior to appointment and maintained throughout employment.

3] Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

4] Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

5] IMPORTANT: Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for these recruitments. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing may not be used for scoring or considered to determine whether you meet the minimum qualifications.

6] Employees for the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules.

Resumes are NOT verification documents.

VERIFICATION OF EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at click here 

VERIFICATION OF QUALIFYING EXPERIENCE:  When requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of tax papers or other documents listing occupation and total earnings must be submitted.

Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules.

Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Selection Procedures/Examination Requirements: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which include the following: 

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to submit an MQSQ at any point in the application, examination or departmental selection process. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. 

Applicants must also complete the Preliminary Questions. The Preliminary Questions will be used to evaluate if the applicant possesses the required minimum qualifications. Applicants are strongly encouraged to fill out each portion of the employment application. Any experience or education field that lists "see resume" will not be accepted.

Supervisory Test Battery  (Weight: 40%):  Applicants who meet the minimum qualifications will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal Skill; Human Resources Management; Team Building; communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325  

A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

This is a standardized examination, and therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and "banked" for three years, starting from the date of examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Written Examination (Weight: 60%): Applicants who pass the Supervisory Test Battery will be invited to participate in a written examination to determine their relative knowledge, skills, and abilities in job-related areas for the 1958 classification. 

A passing score must be achieved on the Written Examination in order to be placed/ranked on the Eligible List. 

What else should I know?

Notes:
1) Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
2)Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).
3)Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Specific information regarding this examination process are listed below.

• Application Opening: 2/25/2022
• Application Deadline: Continues/4/29/2022 Deadline to submit 5/3/2022
• Announcement Link: https://smrtr.io/8byKY
• Exam Type: CPE- PBT-1958-111555 
• Analyst contact information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Aarti Lata, at (628) 652-5205 (voicemail only) or via email to: Aarti.Lata@sfgov.org

CERTIFICATION RULE: The certification rule for the ranked eligible lists resulting from this examination will be Rule of Ten Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.  

The duration of the eligible list resulting from this examination process will be 12 months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf. 

Terms of Announcement:
This is a Position Based Test conducted in accordance with Civil Service Rule 111A. Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected and, if so, an amended note will be posted on this official job announcement. 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date

Additional Information Regarding Employment with the City and County of San Francisco. 

• Information About The Hiring Process  
• Position Based Testing Information
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Workers
• ADA Accommodation
• Veterans Preference
• Right to Work
• Seniority Credit in Promotional Exams
• Copies of Applicant Documents
• Diversity Statement

HOW TO APPLY

Applicants for City and County of San Francisco jobs are only accepted through an online process. https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1 and begin the application process. 

• Select the "I'm Interested" button and follow instructions on the screen. 

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.