1958-Supervising Purchaser

Job description

CITY & COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

TITLE: SUPERVISING PURCHASER

JOB CODE: 1958

INTRODUCTION

Under administrative direction, supervising purchaser is responsible for planning, coordinating, supervising and reviewing the work of procurement professional and clerical staff at central office and satellite locations of the Purchasing Division, Office of Contract Administration (OCA) and San Francisco Community College District (SFCCD).

DISTINGUISHING FEATURES

Positions in this class are assigned to the Purchasing Division, Office of Contract Administration and San Francisco Community College District. This class is distinguished from the next lower class of Senior Purchaser in that the incumbent has responsibility for both administrative and technical supervision of the Purchasing Department's professional and clerical staff in the performance of all but the most exceptional purchasing activities.

SUPERVISION EXERCISED

Supervises a group(s) of Senior Purchasers, Purchasers, Assistant Purchasers, and clerical staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

1. Plans, assigns, directs, reviews and evaluates the work of purchasing staff in the Purchasing Division in the Office of Contract and Administration or at San Francisco Community College District; meets and confers regularly with the Director and Assistant Director of Purchasing and clerical staff in the division and with other city departments.

2. Recommends in service training for members of professional purchasing staff based upon established methods, policies, and procedures.

3. Drafts the most complex multi-part contract proposals and makes recommendations to the Director and Assistant Director of Purchasing and the purchasing Department of the San Francisco Community College District; oversees the competitive process, award and administration of contracts as required; oversees the review and evaluation of proposals.

4. Conducts meetings with representatives of City departments, managers, vendors, and/or contractors to discuss technical requirements of proposed purchases and/or services; and reviews specifications and resolves departmental and vendor problems that cannot be resolved at a lower level.

5. Works closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.

6. Enforces departmental policy, rules and regulations governing purchasing activities with subordinates, personnel of various city departments, and vendors; and provides advice on procedures when required.

7. Assists the Director and Assistant Director of Purchasing in the formulation of policies, methods and procedures, and may be designated to act in their absence.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: Purchasing theories and techniques used in the purchase of large quantities of materials, supplies, services, goods, and/or equipment; purchasing Rules, Regulations (Local, State, and Federal), and Polices; and current market conditions affecting price trends and availability.

Ability and Skill to: Analyze information such as bids and proposals from vendors and/or contractors, purchasing contracts and procurement trends in order to make complex decisions and/or recommendations; prioritize, plan, manage, evaluate, and review the work of subordinate staff; deal courteously and effectively with individuals from diverse backgrounds, including staff, City representatives, vendors, and contractors; speak clearly and effectively, in order to give oral instructions, answer questions and explain work-related information to others; listen, elicit information, and present information in a formal or informal work related environment; compose job related materials, such as reports, memos, and bid proposals in a clear, concise, and understandable manner; and use a PC to access information from a database, website, and communicate via e-mail; research, extract information, and utilize word processing and spreadsheet software to prepare correspondence, written reports, and document other forms of communications.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Baccalaureate degree from an accredited university or college

Experience:

Five (5) years of professional purchasing experience with responsibilities such as: identifying vendors and ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services, developing complex contracts , requests for qualifications, requests for proposals and term contracts, two (2) years of which must be in a capacity supervising the work of professional purchasing staff (with duties comparable to the 1956 Senior Purchaser). Supervision of clerical or paraprofessional purchasing staff is not qualifying.

Substitution:

Additional non-supervisory experience as described above may be substituted for the required degree on a year for year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.

License and Certification:

Completed certification of the California Association of Public Purchasing Officers (CAPPO) training is desirable for the position located at the San Francisco Community College District.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

From: 1956 Senior Purchaser

ORIGINATION DATE: 5/15/78

AMENDED DATE: 4/28/04; 5/19/16

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation