Career Opportunity

Materials Coordinator - San Francisco Department of Public Health (1944)

Recruitment: RTF0128484-01117654

Published: January 12, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

This is a Position Based Test (PBT) conducted in accordance with Civil Service Rule 111A.

1/12/2023: Announcement reopened for further recruitment. 

• Application Opening: January 12, 2023 
• Application Deadline: Continuous - Interested applicants are encouraged to apply as soon as possible as the announcement may close at any time, but no sooner than 1/19/2023. 
• Salary: $128,050-$155,662 Annually
  • For more information, click here
• Recruitment Id: PBT-1944-128485/RTF0128484-01117654

DPH statement of Diversity, Equity and Inclusion
The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the diversity of its workforce. All employees are required to participate in the Department of Public Health's work to advance equity, inclusion, and diversity through: 

• Commitment to providing exceptional care and services to all residents of the City and County of San Francisco service population, with heightened awareness of responsiveness to racially, ethnically, and culturally diverse members of the service population and the DPH workforce. 
• Desire and commitment to lead and participate in anti-racism, racial justice, and equity work that improves quality of patient care and employee experiences; along with the commitment and fortitude to drive change in these areas. 
• Desire to work with, relate to, serve, and support a diverse service population and workforce. 
• Commitment to health equity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status

The San Francisco Department of Public Health (DPH) is accepting applications for a full time position in class 1944 Materials Coordinator located at Laguna Honda Hospital (LHH). The 1944 Materials Coordinator will organize, coordinate and analyze needs related to the planning, acquisition and distribution of materials and equipment in the San Francisco Department of Public Health.

This role will also oversee Post Acute Biomedical Engineering services and will serve as the leader for the San Francisco Health Network (SFHN) Operations Division to develop Supply Chain planning and control systems. The position will also coordinate  activities including inventory control and interdepartmental improvements with the DPH Contracts Department as necessary and will serve as the leader for SFHN Operations for Contracts Strategy, Policies, Planning, Development as they related to the SFHN Operations, which includes materials, equipment, and professional services.

Further, this role will be instrumental in partnering directly with the DPH Contracts Team by providing support, guidance, creation, and development support in contract development, standardization, scopes of work, budgets, monitoring and management, as well as partnering with City and County of San Francisco Departments (including but not limited to): the DPH Contract’s Office, and the City and County of San Francisco’s Office of Contract Administration, and City Attorney’s Office.

Role description

Under general direction, the Materials Coordinator performs the following essential duties, but are not limited to the following:

• Partners in the development of contract scopes of work, budgets, standardization, managing existing contracts and/or monitoring contracted services performance;
• Oversees the strategy, policy, planning, and development of financial planning and analysis of consumables, capital equipment, and professional services to inform policy decisions, optimize resources, efficiencies, and funding of the SFHN Operations, including planned obsolescence strategies;
• Provide technical support to SFHN Executive Leaders, SFHN Supply Chain leadership and staff in contracts development, monitoring and/or management;
• Partners with DPH Contracts to support the development of solicitations that will provide the best quality, cost, and service for the Department of Public Health;
• Works closely with the City Attorney's General Office staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of contract development;
• Reviews, provides input, and evaluates the contract development process for SFHN Supply Chain directors and managers; 
• Draft complex scope of work and makes recommendations to the SFHN Leadership across all sections and divisions; 
• Collaborates with DPH’s Fiscal and Business Unit Teams and SFHN Supply Chain Staff;
• Collaborates and maintains professional relationships with suppliers and other city agencies or business organizations Identifies and escalates contracts related issues needing resolution to SFHN Leadership;
• Participates in budget development and tracks budget expenditures for SFHN Supply Chain;
• Monitors the work of and coaches’ direct reports to support career development and/or improve performance;
• Evaluates procedures and/or standard work, identifies and analyzes problems and issues and implements and documents new procedures for SFHN Supply Chain; and 
• Assists in developing and implementing operational policies to ensure the efficient operation in Materials Management, Sterile Processing Department, Biomedical Services, and Purchasing. 

The 1944 Materials Coordinator performs other related duties as assigned/required.

How to qualify

Education:
Possession of a Bachelor's degree from an accredited college or university with major course work in business or public administration, economics, industrial engineering or a related field; AND

Experience:
Five (5) years of verifiable experience planning, developing, implementing and administering materials management systems. Such experience must have included cost analysis, budget preparation, management of automated inventory control systems as well as a minimum of three (3) years supervising personnel engaged in inventory management, physical distribution or purchasing activities.

SUBSTITUTION: Additional experience as described above may be substituted for the required degree on a year-for-year basis.

One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification of Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found by clicking here.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Selection Procedures: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ):
Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Exam (Weight: 100%)
Candidates that meet the minimum qualifications will be emailed a Supplemental Questionnaire (SQ) exam that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to: Planning/Coordinating; Interpersonal Relations;  Ability to apply quantitative analysis techniques; Written Communication; Knowledge of office methods and procedures including computerized data systems; Knowledge of the Principles and Practices of Purchasing; Knowledge of the principles and practices of materials management; Ability to develop and evaluate methods, procedures and information systems; Management/Supervision; and/or Oral Communication.

A link to the SQ will be emailed to the address listed on the candidates online application. Candidates will be required to respond to the SQ in the time frame indicated and must submit the completed questionnaire as directed in order to have it evaluated. Responses can not be changed once submitted. Candidates will be evaluated based on their SQ responses. Candidates must achieve a passing score on the SQ in order to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score.

A passing score must be achieved to be placed on the confidential eligible list. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

What else should I know?

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of applicants on the eligible lists, shall not be made public unless required by law. However, an eligible list shall be made available to public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12)
months and may be extended with the approval of the Human Resources Director.

1. Licensure/Certification/Registration: Valid licensure/certification/registration as a requirement to perform the job must be kept current throughout length of employment. Failure to demonstrate/show proof of possession of required valid licensure/certification/registration may result in dismissal and/or termination of employment.
2. Note on ICARE: Willingness to uphold/abide by ZSFG’s ICARE (I-Introduce, C-Connect, A-Ask, R-Respond, E-Exit) philosophy for employee and patient interactions: https://zuckerbergsanfranciscogeneral.org/about-us/.
3. Note on Electronic Health Record (EHR): The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.
4. Note on Personal Protective Equipment (PPE): Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a FaceFitting Respirator.
5. Medical Examination/Drug Testing: Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test.
6. Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ . The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional information regarding Employment with the City and County of San Francisco:

• Information about the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Workers
• Reasonable Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Seniority Credit in Promotional Exams
• Diversity Statement

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Juliette Soto at Juliette.Soto@sfdph.org or (628)271-6709.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.