Career Opportunity

Senior Clerk – Administration Team – City Attorney’s Office (1406)

Recruitment: RTF0135264-01119891

Published: May 16, 2023

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About:

Application Opening: May 16, 2023

Application Deadline: Continuous, earliest close 5:00p.m. May 23, 2023

About the Office: The San Francisco City Attorney’s Office (Office) is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers the City’s public servants with effective, responsive, and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, identities, ideas, and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain, and promote talented individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, and age, and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of people want to come and stay, grow professionally, and find purpose and engagement, and where all employees feel welcomed and respected for their full authentic selves, and valued for their work and contributions to the Office and the City. To learn more about the Office’s efforts to provide an inclusive workplace where employees feel they belong and can meaningfully contribute, please click here.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

Role description

Under supervision, the Class 1406 Senior Clerk will provide clerical support on a rotating basis to groups of attorneys and legal secretaries in the City Attorney's Office. The City Attorney's Office has employees in two locations: 1390 Market Street, Fox Plaza (2 blocks away from City Hall) and City Hall. This position requires the employee work onsite in the office five days per week from 8:00 am to 5:00 pm (remote work is not possible).

The position serves as the back up to the Reception Services at the 1390 Market Street and the City Hall locations. This position also serves as a back up to Mail Services and other daily pick up functions, which requires walking between the two buildings with a hand cart to drop off and pick up mail or other items. This position receives a weekly schedule of assignments that may be performed in both locations. The assignments range from two to four hours each and primarily consist of clerical tasks. This position may also assist with office wide administrative matters such as maintaining office supply rooms and stocking supplies. Teams in the City Attorney's Office may also on a project by project basis request assistance. This position requires going between the two locations of the City Attorney's Office; sometimes with carts of documents or mail. Duties require medium to heavy lifting and pushing of up to 40 pounds. 

The duties associated with the position include but are not limited to:

• Completes data entry
• Organizes legal documents by type and filing in appropriate files
• Assists with preparing files for close out and off-site storage by creating file lists, scanning documents and labeling, and lifting boxes of files
• Organizes and scans a high volume of paper documents to convert to electronic storage
• Assists with projects on an as needed basis
• Sorts mail and assists as back-up with mail delivery services
• Assists with preparing material for routine mailings
• Completes general filing
• Assists with stocking supplies in designated areas
• Provides courier services of material between the two locations of the City Attorney's Office
• Assists the public at the reception desk by telephone and public facing with visitors
• Implements procedures when receiving incoming documents
• Supports employees of the City Attorney's Office with conference room bookings
• Completes other duties as assigned

Appointment Type:

Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

How to qualify

Minimum Qualifications:

Two (2) years of clerical experience included preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail

Substitution: Any one of the following may substitute for six (6) months of the required experience:

• Completion of a clerical training program (240 hours); OR
• 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
• Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications: 

• Familiarity with legal documents
• Experience working in a law office

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification: 

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements”

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process. 

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How To Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to Asa Nojd, HR Analyst at asa.nojd@sfcityatty.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.