Career Opportunity

Principal Payroll And Personnel Clerk-City College of San Francisco (1224) (Temporary Provisional)

Recruitment: RTF0134944-01153895

Published: May 17, 2023

Accepting applications until: May 30, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

City College of San Francisco is an urban community college with locations throughout the city. Our vision is to provide a sustainable and accessible environment where we support and encourage student possibilities by building on the vibrancy of San Francisco and where we are guided by the principles of inclusiveness, integrity, innovation, creativity, and quality. We offer an affordable opportunity for students to earn associate degrees, prepare for transfer, and pursue career and technical education. This is an exciting time at City College of San Francisco and the right person can make a major impact. Be part of positive change as we transform this dynamic institution for a successful future.

Location: City College of San Francisco, Human Resources Department

Salary Range (Steps 1-5): $40.6671-$49.9792/hourly; $84,588-$102,396/annually

Appointment Type: Temporary Provisional (TPV)

This is not a permanent appointment.  This is a Temporary Provisional (TPV) position excluded by the Charter from the competitive Civil Service examination process.  It is considered "at will" and shall serve at the discretion of the Department Head.  This position will be subject to the Permanent Civil Service examination process at a later date. Sucessful participation in the Permanent Civil Service examination and selection through an opern competitive process is needed in order to be considered for the permanent appointment.

Role description

One (1) Temporary Provisional (TPV), full-time (40 hrs/wk), full year (260 days/yr) position.

This is not a permanent appointment.  This is a Temporary Provisional (TPV) position excluded by the Charter from the competitive Civil Service examination process.  It is considered "at will" and shall serve at the discretion of the Department Head.  This position will be subject to the Permanent Civil Service examination process at a later date. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

Under general direction, the 1224 Principal Payroll & Personnel Clerk is responsible for supporting the operations of the District’s leave program, and directing the activities of subordinates engaged in the preparation of faculty instructional assignments and the maintenance of employee personnel records; performing difficult and responsible clerical and office supervisory work in connection therewith, and performing related duties as required. Requires responsibility for: interpreting, enforcing, and carrying out existing methods and procedures and assisting in the development of new office procedures and techniques; making regular contacts with other District personnel and representatives of outside organizations to furnish and obtain information, explain procedures and regulations related to human resources and faculty assignments; supervise the preparation and maintenance of important and detailed payroll and personnel records and reports.

Job Duties:

1. Prepare, maintain, and update specific leave data for employees in the District’s BANNER system.
2. Assist with the administration and management of the District’s employee leave program, including updating and improving systems, and ensuring compliance with applicable laws and policies including tracking FMLA and CFRA accordingly.
3. Provide timely and accurate information regarding Human Resources employee leaves processes, personnel policies, and procedures to employees and supervisors.
4. Ensure that leave forms, medical certifications, and related documents are collected, processed, recorded, and filed on time.
5. Prepare, generate, and update personnel records and input, maintain data in computerized system, and generate computerized reports.
6. Develop and maintain key policies, structures, and processes to ensure premium employee support during times of need, including assisting with the development of procedural manuals.
7. Prepare and present training on leave processes to College supervisors and employees.
8. Prepare written materials including letters, reports, spreadsheets, forms, and presentation materials utilizing Microsoft Word, Excel, PowerPoint, Adobe Acrobat Pro, and Adobe FormsCentral.
9. Assist in the development and maintenance of departmental human resources programs and coordinates the processing of human resources transactions.
10. Create and maintain databases and spreadsheet files of human resources activities related to leave administration, employee records, seniority rosters, and other human resources activities.
11. Perform other related duties as assigned.

How to qualify

Minimum Qualifications:

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Experience:
Four (4) years of experience preparing, calculating and maintaining payroll and/or personnel records.

Substitution:
Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university, or business school with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

Desirable Qualifications:

1. Knowledge of state and federal laws, including Pregnancy Disability Leave (PDL), Family Medical Leave Act (FMLA), and the California Family Rights Act (CFRA).

2. Strong analytical skills, proven ability to communicate clear processes, and a detail-oriented yet flexible approach to problem solving.

3. Proven experience in providing customer service.

4. People-oriented and positive attitude.

5. Strong proficiency and skill in utilizing Microsoft Word, Excel, PowerPoint, and Human Resources/personnel operating systems, databases, and file management systems.

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

·       Select the “I’m Interested” button and follow instructions on the screen.

Your application MUST include the following documents.  To upload these items, please using the "Additional attachments" function within the application process.

• Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.
• Current Resume
• Educational Verification

Verification of Education: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained.

Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

What else should I know?

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @ccsf.edu, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

SELECTION PROCEDURES:

Applications materials including the cover letter and the updated resume will be reviewed for relevant qualifying experience.  Only those applicants who most closely meet the requirements for this position will be invited to participate in the selection process.  

Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date and time.

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position.  Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

New Hires: As approved  by the governing Board of San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the COVID Safety Campaign.  All parties entering CCSF facilities must demonstrate proof of COVID vaccination in compliance with current CDC and SFDPH guidelines , new hire must submit documentation for verification to the Human Resources Department.

Benefits:

1.  Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

2.  New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Contact:

If you have questions regarding this recruitment or application process, please contact Shinmi Kang, City College of San Francisco, Human Resources Classified Unit, by email at skang@ccsf.edu.

ADA Statement:  

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

EEO Statement:

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.