1224-Principal Payroll And Personnel Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Principal Payroll and Personnel Clerk

Job Code: 1224

DEFINITION

Under general direction, the 1224 Principal Payroll and Personnel Clerk is responsible for supervising subordinates engaged in the preparation of employee payrolls and the maintenance of employee personnel records.

DISTINGUISHING FEATURES

The 1224 Principal Payroll and Personnel Clerk is distinguished from the 1222 Senior Payroll and Personnel Clerk in that the former supervises staff. Performs more independently and provides specialized information that is more complex in nature.

SUPERVISION EXERCISED

Supervises subordinate staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Plans, assigns and directs the work of subordinate employees engaged in the preparation of payroll, and timekeeping information, and the preparation and maintenance of employee personnel records; trains, and instructs new employees.

2. Reviews and approves all documents relating to payroll and personnel transactions; analyzes and interprets economic provisions of collective bargaining agreements.

3. Serves as departmental liaison with the civil service commission, controller, retirement, health service and other offices in connection with the processing of personnel forms and records; confers with representatives of the civil service commission, controller's office, health service and retirement systems in connection with the various rules and regulations applicable to subordinate personnel.

4. Prepares personal service and related budget statistics data; maintains payroll expenditure records for budget, allotment and employee requisitioning purposes.

5. Prepares and oversees the preparation of replies to inquiries of other city departments and outside organizations in connection with departmental personnel.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: office methods, techniques and procedures and ordinary operations and uses of office machines and equipment; existing payroll and record keeping procedures and applicable laws, rules and regulations; basic mathematical concepts; and basic computer applications, such as e-mail, word-processing and spreadsheets software.

Ability and Skill to: assign and supervise the work of subordinates; make rapid and accurate mathematical calculations by hand or machine; maintain a variety of detailed records and prepare a variety of reports; type neatly and accurately; problem-solve, provide direction, training and support to subordinate employees; communicate clearly and effectively; read, comprehend and interpret procedural documents relating to payroll and personnel operations; and organize, prioritize, and maintain attention to details under routine deadline.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Four (4) years of experience preparing, calculating and maintaining payroll and/or personnel records.

License and Certification:

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university or business school with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

SUPPLEMENTAL INFORMATION

The nature of work may require mandatory overtime including nights, weekends, and holidays.

PROMOTIVE LINES

FROM: 1222 Senior Payroll and Personnel Clerk

TO: 1226 Chief Payroll and Personnel Clerk

ORIGINATION DATE:

06/1/1961

AMENDED DATE:

07/6/2010; 05/16/2018

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation