0891-Mayoral Staff XI

Job description

DEPARTMENT OF HUMAN RESOURCES

JOB CODES & TITLES: Business Unit: COMMN

0881 MAYORAL STAFF I 0887 MAYORAL STAFF VII

0882 MAYORAL STAFF II 0888 MAYORAL STAFF VIII

0883 MAYORAL STAFF III 0889 MAYORAL STAFF IX

0884 MAYORAL STAFF IV 0890 MAYORAL STAFF X

0885 MAYORAL STAFF V 0891 MAYORAL STAFF XI

0886 MAYORAL STAFF VI 0892 MAYORAL STAFF XII

Definition:

Under direction, performs highly specialized services for the Mayor, or one or more of the mayoral management staff, requiring the exercise of independent judgment on policy and administrative matters involving sensitive and confidential information. Positions in these classes require judgment both in interpreting established policies, goals and objectives and in applying concepts and implementing policy-directed programs; may serve as a community liaison between the Office of the Mayor and specific communities to report concerns, issues and priorities that assist in either developing, evaluating, administering, recommending or implementing policies; may delegate and review assignments within established policy directives; may plan projects, organize assignments, lead and/or supervise staff engaged in difficult, complex, sensitive, and detailed analytical work in the areas of budget, contracts, grants, financial/fiscal forecasting, and/or economic, legislative and administrative policy development, evaluation or administration; and perform related duties as required.

Distinguishing Features:

Incumbents may report to the Mayor, Division Heads, Division Deputy Directors and/or other supervisory Mayoral Staff; these positions are responsible for a variety of functions and activities for the Office of the Mayor. Positions in this class are exempt from Civil Service appointment (Charter Section 10.104.1) as they are unique to the Office of the Mayor and function to implement and administer the policies of the Mayor and may also assign and evaluate the work of other employees of the Mayoral staff.

These positions may have considerable impact on policy determination, on the implementation and/or management of Mayoral policies, goals and objectives and may have frequent contact with policy making boards, commissions, boards, committees, other agencies, the public, staff and the Mayor.

Distinctions between class levels in this job codes are based on the criticality of the position, level of complexity, organizational impact, nature and number of functions/programs managed, decision-making responsibility, and the nature and scope of duties assigned.

Supervision Exercised:

May provide supervision to subordinate staff and/or assume responsibility for coordinating projects.

Examples of Important and Essential Duties:

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class series and are not intended to be an inclusive list.

1. Promotes the effective development, recommendation and implementation of Mayoral policies and procedures.

2. Assists in the communication of Mayoral policies and procedures the public, press, other city agencies and officials.

3. Serves as a liaison to the community and the Office of the Mayor to report community concerns, issues and priorities and promote the effective development, recommendation and implementation of policy changes where necessary.

4. Manages programs, operational activities, or projects of assigned section or program area; supervises, trains and evaluates the activities of subordinate staff and/or coordinates and monitors the work of consultants and contractors working for the Office of the Mayor.

5. Evaluates procedures, identifies and analyzes problems and issues and may implement and document new procedures for the assigned section/program.

6. Participates in budget analysis, preparation and development, prepares contracts and administers grants; monitors Federal and State grants for compliance with all applicable laws and regulations.

7. Directs the allocation of resources to achieve timely outcomes and measurable goals within budget; adjusts plans and programs to meet emerging or new program objectives, assists in developing and implementing operational policies to ensure the efficient operation of a section or program.

8. Schedules and coordinates meetings, appointments and events for the Mayor.

9. Coordinates with the Office of the Mayor mobile and advancing team to ensure scheduled events are staffed and set up as required by the event plans; advances the Mayor on special community events and/or projects.

10. Types, word processes, edits and composes a variety of letters, memoranda and reports; prepares agenda; transcribes minutes.

11. Examines, verifies, and organizes a variety of records and reports including budget documents; develops, maintains, and manages various office/record systems.

12. Prepares summaries of reports, memoranda and documents for executive staff review.

13. Interprets administrative decisions and policies to staff, agencies and the public.

14. Schedules and maintains appointment calendar and makes business travel arrangements.

15. Performs related duties and responsibilities as assigned.

Job Related and Essential Qualifications:

Knowledge of: federal, state, and local rules and regulations pertaining to activities and functions of the specific department; modern management and financial principles and practices; and functional expertise associated with a departmental mission.

Ability to: provide strong leadership skills; direct subordinate staff engaged in diverse activities; exercise judgment in making decisions, independent analysis, adaptability and judgement on specialized proposals with difficult, complicated choices of action; make recommendations and present them effectively to the Mayor, Mayoral staff, commissions, boards, committees, other agencies and the public; apply the principles and practices of public administration, financial and personnel management, clearly interpret all applicable laws, ordinances and codes; effectively communicate Mayoral policies to commissions, boards, committees, other agencies and the public; direct research, survey techniques and statistical methods; handle administrative details independently, including the composition of letters, memoranda, and reports; establish and maintain harmonious working relationships with managers, city officials, employees, and public; prepare and present comprehensive reports.

Special Requirements:

Special qualifications including specialized knowledge, skills, abilities, education, experience, or license may be established for individual positions.

Effective Date: 06/30/20002

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation